SUMMARY OF QUALIFICATIONS

• Insure the document flow system, policy, secure and maintain its latest revisions(e.g. General arrangement, Plot plan, Specification, Vendor Drawing, Procedures, Method of Statement, Purchase order file etc.).

OBJECTIVE:

------------
An administration professional with 5 years of exceptional track record in handling document control, office administration and various secretarial practices, seeking a challenging managerial position with a growth-oriented company to make tangible contributions to the financial bottom-line

------------

WORK EXPERIENCE:

------------

TOPAZ FABRICATION & CONSTRUCTION (NICO INTERNATIONAL HYDROSPACE) 

Project       : TOPAZ FABRICATION & CONSTRUCTION (ONSHORE AND OFFSHORE PROJECT) (CLAIMS Department)

Address     : P.O. Box 7604, ADYARD LIWA 1 Mussafa industrial area, Abu Dhabi, United Arab Emirates

Position     : Document Controller & Archive Specialist

            Duration    : May 09, 2010 – Up to the present 

Duties and Responsibilities:   

DOCUMENT CONTROLLER  

• Ø Preparing the tracking Register for all the documents for SBM MOPU STOR Project together with the consultant.
• Ø Organized the Documents in filling system, and make a list of register for the documents.
• Ø Copy all files to VICIDOCS system, drag and drop all scan documents, entry all necessary files and documents.
  • Ø Implement filling system in accordance with the company procedures.

Insure the document flow system, policy, secure and maintain its latest revisions(e.g. General arrangement, Material Specification, Vendor Drawing, Procedures, Method of Statement, Purchase order file , Welders Certificates , BS-BS EN Standard documents etc.).Filling of documents came from site area and all requisition came from FRCL, CPECC, and POF main office. Taking Care all the documents for the project, such as the Packing list, Drawing and vendor documents. Preparing and customizing the relevant forms, registers and reports in order to tackle the entire instant Obligation. Update Inspection reports/request for inspection. Update and monitor welder qualification records.

• Responsible for the Preparation of Final Handover documents, isometrics etc. to the
• Client in consultation With Quality Control / Quality Assurance Department Completion of final QC Dossier/Job/Project. Document Control
• ·         Ensures documentation registers and manuals are kept up-to-date as defined in the Quality Management System (QMS) procedures.
• ·         Ensures the Quality Assurance program library, electronic file database, manual system, and Quality Assurance filing system are accurate and up-to-date.
• ·         Reviews documentation to ensure it is kept updated, consistent, and in accordance with company standards.
• ·         Ensures that all documentation is classified, formatted, and controlled as defined in the QMS.
• ·         Develops and assists in the implementation of all rig-based filing systems that use controlled documentation.
• ·         Reviews inspection and audit documentation to assure compliance with company quality standards.
• ·         Manages the distribution of all controlled documents and manuals to assigned manual holders and company management.
• ·         Ensures all new manuals and manual updates receive the required approvals and sign-offs before duplication and distribution.
• ·         Provides documentation assistance to internal and external quality assurance system auditor(s).
• ·         Initiates appropriate and timely action to correct procedural discrepancies and deficiencies identified within controlled documents; confers with document originators to resolve issues.

ARCHIVE SPECIALIST

• Effectively follow the company’s standard operating procedures in submissions of documents. Standard document submissions must take
• Submitting corporate documents punctually and with quality.
• Ensures that all documents have no errors in filenames, submissions, etc before submitting it to the nest department to avoid confusion.
• Preparation of all documents and communicating with employees in order to make submissions early is part of the job description of a document controller.
• Responsible for coordinating with all departments of the company.
• To ensure that all corporate documents are well checked and submitted on time.
• To perform regular audit on corporate documents in order to ensure that all documents are properly submitted to other departments.
• Responsible for file validation and document controlling. 

QG 3&4 ONSHORE PROJECT (MECHANICAL PIPING DEPARTMENT     

Project      : QG 3&4 ONSHORE PROJECT (MECHANICAL PIPING DEPARTMENT)

Address     : P.O. Box 22483 Ras Laffan, State of Qatar

Position     : Technical Assistant (Computer Data Entry Operator / Document Controller)

            Duration   : November 18, 2009 – March 10, 2010

Duties and Responsibilities:    

COMPUTER DATA ENTRY OPERATOR 

• Advance Microsoft Office (Word Excel, Power Point, Adobe Acrobat, Publication, ETC.). 
• Updating the CITRIX, preparing and updating the pull card report. 
• Preparing Transmittal Record for the requisition to be submitted at CTJV main office. 
• Updating progress report for the whole one month. 
• Updating daily progress report for all test package been used. 

DOCUMENT CONTROLLER 

• Implement filling system in accordance with the company procedures.
• Insure the document flow system, policy, secure and maintain its latest revisions(e.g. General arrangement, Plot plan, Specification, Vendor Drawing, Procedures, Method of Statement, Purchase order file etc.).
• Filling of documents came from site area and all requisition came from CTJV main office. Taking Care all the documents for the project, such as the Packing list, Drawing and vendor documents.

  CONSOLIDATED CONTRACTOR INTERNATIONAL COMPANY (CCIC)    

Project      : QCS Project / Document Controller Group (DCG)

Address     : P.O. Box 22483 Ras Laffan, State of Qatar

Position     : Technical Staff (Computer Data Entry Operator /Assistant Document Controller)

            Duration   : October 12, 2008 – November 18, 2009

Duties and Responsibilities:       

• Handling and Receiving Project Documents, Correspondence Drawings, Isometrics, etc. from Clients, Stamping with Project stamp and handing over to Project Manager for further distribution As per Client Procedure.
• Preparing Project Matrix that is Primary, Secondary and Subcontractors for smooth flow of documents as ISO 9001 and 2000.
• To Evaluate and enter all documents, drawings, Isometrics received from Clients, Subcontractors, Suppliers and from our Head office Athens confidently and with outmost care for smooth flow of distribution in accordance with Project Matrix.
• Conducting weekly, monthly audit for all Office and Site, in order for safeguard in case of any invalid documents or superseded isometrics are been used and thus preparing for any BVQI audit in advance.
• Preparing and customizing the relevant forms, registers and reports in order to tackle the entire instant obligation.
• Responsible for the Preparation of Final Handover documents, isometrics etc. to the Client in consultation With Quality Control / Quality Assurance Department.

Principal Duties Include:

Provide support to check and screen all technical documents and drawings submittal by the Contractor are in correct format and in accordance with covering transmittal note, index quality and adequacy with regards to numbering and legibility.

  CONSOLIDATED CONTRACTOR INTERNATIONAL COMPANY (CCIC)    

Project      : QGX II Project / Electrical & Instrument Department

Address     : P.O. Box 22483 Ras Laffan, State of Qatar

Position     : Material Controller or Material Coordinator / Computer Data Entry  Operator / Document Controller.

            Duration   : December 16, 2006 – October 11, 2008

Duties and Responsibilities:        

MATERIAL CONTROLLER OR MATERIAL COORDINATOR

• Ensure that all materials received are properly handled and delivered without any damaged to

   The lay down yard or delivery point area.

• Ensure that safety procedures are being followed and understand by the follower.
• Ensure that all documentation with regards to Material Receiving Report (MRR) order / short report, transit damage report, material, exception report and other are being followed.
• Ensure and inspect that all material received as per specification.
• Control the issuance of material that for site installation and same for the shop fabrication.
• Preparing all the necessary paper for issuing the material such as the Material Request Form, Material exit Pass or Gate Pass to transport the materials.
• Also responsible for checking the shipment report, received and the material to be issued if available or not.
• I’m also responsible for updating the report of total shipment received and total shipment issued.
• Ensure that all materials received local, sea, air shipment without any damaged and make a report if the materials, we have a damaged.
• Coordinates with the sub-contractor supervisor for handling materials.

 COMPUTER DATA ENTRY OPERATOR

• Advance Microsoft Office (Word Excel, Power Point, Adobe Acrobat, Publication, ETC.). 
• Updating the TALISMAN, preparing and updating the pull card report.
• Preparing FMR (Field Material Request) for the requested materials.
• Updating all the materials returned from Site to Main Store.
• Preparing Transmittal Record for the requisition to be submitted at CTJV main office.
• Updating progress report for the whole one month.
• Updating daily progress report for all electrical machines has been used.
• Updating all the materials received and issued to site.

 DOCUMENT CONTROLLER

 Implement filling system in accordance with the company procedures.

• Insure the document flow system, policy, secure and maintain its latest revisions(e.g. General arrangement, Plot plan, Specification, Vendor Drawing, Procedures, Method of Statement, Purchase order file etc.).
• Taking care all file that we are using to release and request materials to site. Such as Material Request Slip (MRS), Field Material Request (FMR), Materials Exit Pass (MEP).
• Filling of documents came from site area and all requisition came from CTJV main office.
• Taking Care all the documents for the project, such as the Packing list, Drawing and vendor documents.
• I am the one who submit DRS & MRS sometimes FWR (Field Warehouse Requisition) to the authorized person for signing the request.
• I am also responsible for the preparing of material GATEPASS for request that need to be shifted, to the other place and also for the returned materials.

EDUCATION & CERTIFICATION:

------------

College Level            1997 – 2000    PMI (PHILIPPINE MARITIME INSTITUTE)

                                                          Bachelor of Science in Marine Engineer

                                                          Roosevelt Pantranco Quezon City

                                                          Philippines

Secondary Level        1992 – 1996    Minuyan High School

                                                          Minuyan Norzagaray Bulacan

                                                          Philippines

Primary Level            1985 – 1991    Minuyan Elementary School

                                                          Minuyan Norzagaray Bulacan

                                                          Philippines