Resume - Perform administrative task such as regular collation, and analysis of informati...

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Resume #29860

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OBJECTIVE
Seeking challenging assignments in a growth oriented organization.

SKILLS
Perform administrative task such as regular collation, and analysis of information. Handle routine office responsibilities like documentation, correspondence and matters of sensitive nature with diplomacy and skill. Able to handle multiple assignments under high pressure. Proven ability in automating admin systems to cut cost and improve efficiency by interfacing technical capabilities with administration skills. Self-driven and willing to meet deadlines. Enthusiastic and dedicated team worker with good presentation and analytical skills. Take initiative to get result. Priorities work and motivate team members to achieve goals. Excellent communication and negotiation skills.

TECHNICAL SKILLS
Proficient at independently designing, developing and managing database on MS Access. Fully skilled at the use of all office automation and net based facilities. Well versed in Windows operating system & packages like, MsWord, Excel, PowerPoint and Outlook. Adept in use of software and applications. Technically qualified in maintenance and troubleshooting of computers and networks, installation and debugging of new software. Updating knowledge through continuous learning.

CAREER SUMMARY
Over ten years experience in various aspects of administration. Developed COSTAIN's recruiting/employee database for recruitment and mobilization of more than 1000 workmen for Overhaul project of ADGAS LNG plant, Das Island, UAE. Proposed changes and incorporated various processes into database system to streamline operation, effecting in accuracy of information and efficiency at work place.
Manager in Radiance Enterprises specialized in corporate stationery supplies. Played a major role in establishing as one of the top dealers within two years with customer base like AAI, DCI, Corporation Bank, Nagarjuna Fertilizer, Provident Office, KMF etc.

EXPERIENCE

COSTAIN OIL & GAS PROCESS – (UK Based)
Position: Admin at Bombay Office for Operations in Gulf Sector.
Period: Feb 2001 to date
Major Activities:
Managing of Recruiting/Employee Database for consistency and accuracy of data. Data entry and analysis for Information. Preparing and distributing reports (daily & weekly). Conceptualizing aided systems for smooth flow of critical information between UK, UAE and Bombay office. Coordinating with UAE and site office for planning and scheduling of mobilization of 1000+ employees for Major Overhaul of ADGAS LNG Plant at UAE from Bombay. Documentation for emigration and ticketing. Monitoring flight booking status and re-confirmation. Handling routine administration of office matters like, filling system, correspondence, preparing schedules/itinerary. Preparing end of project reports. Sourcing Engineers/Supervisors, receiving CV's through email and post, sorting and filing. Scheduling interviews, preparing documents for recruitment etc. In-charge of purchase and maintenance of computers and related IT and office automation systems.

Short Assignments Under Costain:

* Worked as Secretary/Technical clerk in GASCO, Pipeline Division HQ, UAE, in May/June 2004.
Activities: As Secretary to the Maintenance Superintendent, handling day to day admin jobs like distribution of incoming mails, filing, correspondence etc. As technical clerk preparing tender documents, scope of work etc., Service work Order, Contract Request Purchase Request in Maximo, related documentation and follow up. Entering contractor's timesheet and preparing their monthly activity sheet. Preparing Pipeline division monthly report and distribution. Coordinating with supervisors to prepare monthly on call duty rooster.

* Worked as Admin Assistant on the major Overhaul of ADGAS LNG Plant train I at Das Island, UAE, April/May 2004. The 2004 Outage was a major overhaul of a base load LNG Train employing 2400 personal expending 515,000 man-hours in 38 days.
Activities: Assisting in general admin matters. Coordinating with Timekeeping, Costing and QA/QC departments and assisting in card punching, data entry, documentation etc.

* Worked for TYCO Fire and Security (Supply), UAE from April to July 2002 as Site Administrator for their Fire Alarm and Security Maintenance Project of TAKREER Refinery at Ruwais, UAE.
Activities: Interpreting, familiarizing and implementing task in adherence to contract terms and condition. Involved in interaction with different departments for maintenance of fire and security alarm system in refinery. Planning and approval of preventive maintenance with coordination of Planning Department. Allocating supervisors daily jobs and assisting in obtaining work permits and transport. Attending on call duties. Maintaining stores, correspondence, obtaining various entry passes for refinery. Organizing safety induction program for new team members. Arranging accommodation and other basic facilities for workforce. Preparing monthly report of overall activities during the period like preventive maintenance, on call duties, near-miss reports, oil tank maintenance, man-hour calculation etc. and submitting the same to Refinery Manager.

* Worked for Costain Abu Dhabi Co. WLL, April/May 1998 on the major Overhaul of ADGAS LNG Plant train I at Das Island, UAE, as a Stores Clerk.
Activities: Coordinating with materials co-coordinator, supervisors, engineers on site for information and availability of equipments and spares. Issuing of materials against requisition using SAP/R3 (materials management) module.

Radiance Enterprises – Mangalore
Position: Manager.
Period: Feb. 1996 to Nov 1999.
Major Activities:
In-charge of overall activities. Canvassing for customers. Building positive customer associations by means of proper redressing of customer grievances and provision of more value added service. Interaction with sales personal and proprietor for day to day activities. Introduction of innovative promotion and marketing schemes. Feed back for improvement on quality and service as desired by customers. Delegating sales personal for sales. Follow up for payments. Handling bank and tax matters. Implementing cost regulation to cut overheads. Bidding for tenders. Maintaining Inventory.

Holla Associates – Mangalore.
Position: Marketing Executive.
Period: Dec. 1993 to Jan 1996.
Major Activities:
Reporting to the Manager. Canvassing customers for automobile finance/leasing. Arranging allotment letters for vehicles desired by customers. Documentation for finance. Arrange delivery of vehicles Addressing Customer grievances. Assisting recovery department in recovery of dues.

Panther Electronics – Mangalore.
Position: Sales Engineer.
Period: Feb 1992 to Dec. 1993.
Major Activities:
Promoting sales of telecommunication instruments. Attending service calls and complaints. Pre-delivery inspection.

EDUCATION QUALIFICATION:

Academic

Pre-University Course-12th (Science)
Board of Pre-University Education, Karnataka.

Technical

Diploma in Electronics & Telecommunication Engineering.
Board of Technical Education, Karnataka.

Information Technology

Hardware - Honors in Computer Hardware Engg.
Database - MS Access Programming.
Programming - Visual Basic 6, VBA(Access), Oracle 9i (PL/SQL).
Packages - MsWord, Excel, PowerPoint, Outlook.

PERSONAL DETAILS
Languages Known: English, Hindi, Marathi, Urdu and Kannada.
Hobbies: Music & Photography.
Others: Holding Indian Driving License for 2 & 4 Wheeler.

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