Resume - Have more then 20 years experience as Administrator/Secretarial with Pectrochem...

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Resume #68263

CONTACT INFORMATION:
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SUMMARY OF QUALIFICATIONS:
------------
GCE 'O' Level
Diploma in Private Secretarial
Diploma in Business Admin

Others Professional Development: -
Certificate in Time Management
Certificate in Management Skills for Secretaries, Administrative & Support
Certificate in For a Better Communication
Certificate in How to speak with confidence, purpose and impact
Success Skills for Secretaries & PA's
Effective Business Writing
Boost Your Business Communications Skills
Energise Your Emails Writing Skills
Power Up Your Business Writing Skills

OBJECTIVE:
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To accomplished and capable of handling a wide range of administrative functions. Pro-active, "take-charge" professional with over a decade of success providing administrative/secretarial support to senior managements. Work effectively in a fast-paced environment and consistently priorities tasks and meet deadlines. 12 years experience as organizers, organizing seminars, company dinner etc. With good interpersonal skills, initiative, attention to detail, and follow-through skills.
Aimed to accept into a more challenging and mentally invigorating workplace such as your establishment where I can put my talents and abilities to good use. And as a 'people-person' I find myself at my best when I am in a position where I can be of service to others.

WORK EXPERIENCE:
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2006-Current ( SembCorp Utilities Pte Ltd)
Executive/Secretary (Admin) - HSE

Acomplised Admin Executive/Secretarial, capable of hadling a wide range of administrative and secretarial functions. Proactive, "Take-charge" professional with over a decade of success providing administrative support to senior managers. Work effectively in a fast-paced environment and consistently prioritize tasks and meet deadlines. Excellent interpersonal skills, initiative, attention to detail, and follow-through skills.

Job scope includes,

- Plans, initiates and carries to completion clerical, secretarial and administrative activities for the Asst Vice President (HSE), HSE Manager and its team.
- Perform variety of clerical tasks, involving issues letters of identity, typing letters, reports, purchase orders, forms, lists, and other material from copy, draft and machine recordings.
- Perform variety of clerical tasks, involving issues letters of identity, typing letters, reports, purchase orders, forms, lists, and other material from copy, draft and machine recordings.
- Administrator and super user to the HSE Share Portal.
- Responsible for the Jurong Island Security Clearance for visitors and its contractor
- Assists in HSE In-House Safety trainings, involving registration, co-ordinating and follow-ups of training, as and when required and directed by AVP (HSE) & HSE Manager.
- Ensures route mail in the absence of AVP and any requests for action and information are furnished in a timely manner and also assesses the urgency and importance of situations to the appropriate personnel/HOD.
- Organise and manage the routine calendar and also establish appointment priorities or reschedule appointments/invitations for the AVP (HSE).
- Picks up and delivers materials if required.
- Order supplies, initiates purchase orders if required and maintain office supplies as necessary.
- Operates office equipment such as photocopier, fax machine, etc and coordinates the servicing of equipment.
- Managed and update of HSE Portal as super user in timely manner.
- Operates personal computer to access email, electronic calendaring system, docushare (printing & scanning) spread sheets to gather and compile information/telephone numbers and other basic office support software.
- Maintains confidentiality regarding departmental and business matters.
- Organise work in order to meet deadlines.
- To understand and carry out oral and written instructions by AVP and its team.
- Work flexibly on numerous tasks simultaneously
- Compiles and submits reports to NEA.
- Tracking of man hours records for employee and its contractors.
- Assume other reasonable and equitable job-related duties as assigned.
- To demonstrates a continuous effort to improve the HSE administration function through decreased turnaround times, streamlined work processes, and works cooperatively to provide quality service to its team

2004-2006 – SembCOrp Utilities Pte Ltd
* Executive HR

1. Participates in special projects, and other work as required and directed by Senior Human Resource Manager.
2. Perform variety of clerical tasks, involving issuing of letters of identity, typing letters, reports, purchase orders, forms, lists and other material from copy draft and machine recordings.
3. Training Administration includes registration, confirmation, payment and post evaluation of ad-hoc courses.
4. SDF Application
5. Train and Update training directory in E-learing system
6. Assisting in co-ordination of in house training.
7. Administrating Overseas Training and Travel Requests.
8. Company administrator for Jurong Island Pass and its application to employee. Responsible in issuing company sponsorship letters to JTC for entry to Jurong Island for its employee, group visit, industrial attachment, contractors and visitors.
9. To furnish and update employee information to JI's office in a timely manner as to enable a smooth entry at Jurong Checkpoint.
10. Secures, maintain, enters, retrieved information into the physical central filing system.
11. Responsible for new application, replacement, issuing of employee ID Passes.
12. Registration for trainings, coordinating, follow-ups of training etc.
13. Organised yearly events involving Christmas Lunch, Chinese New Year gift and any adhog duties as and when required by Snr HR Manager
14. Assists in payroll, involving entering of time sheets record into the SAP system for employee overtime and remunerations.
15. Co-ordinate and arrange meetings with employees on HR matters.
16. Establish/Updates/amends HR Management system and advises departments regarding procedures interpretation.
17. Demonstrates and continuous effort to improve HR administration function through decreased turn around times, streamlines work processes and works co-operatively to provide quality service to employees and others.
18. Assist in recruitment and opening, managing of employees P-Files.
19. Raised stationary and beverages item in SAP system.

2000-2003—SembCorp Utilities Pte Ltd
* Executive Admin/Secretary to Vice President (Project Development)

Formed a team called crystal team. Fully involved in bidding for the desalination plant project

1999-2000—SembCorp Gas Pte Ltd
* Executive Admin/Secretary to AGM

1996-1998 – Sembawang Projects
* Admin Assistant/Secretary

1992-1993 – ICFTU (International Confederations of Free Trade Unions)
* Secretary cum Organising Secretary

Secretary to the Woman's Committee ICFTU Director – work independently, secretarial and admin duties, co-ordinate with overseas counterpart in organizing woman's seminar etc.

1981-1992 – Singapore Braodcasting Corporation Staff Union
* Organising Secretary

Runs union office independently, update members record, co-ordinate with finance/ntuc on members monthly subscriptions. Work closely with NTUC/SLF on union matters. Liaised directly with canvasser on union in house magazine. Responsible for members insurance claims, organize children party, family day, delegates conference, seminar, bursary etc.

1980 – Singapore Immigration (Ministry of Home Affairs)
* Immigration Officer

INTERESTS AND ACTIVITIES
* Organiser for staff Christmas Party continuously for 2 years
* Involved actively in the Woman's Dragon Boat Team.

ADDITIONAL INFORMATION:
------------
Actively involved with water sports and was in the womans dragon boat team,

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