Resume - Incorporated Accountant - 17 Years experience in financial management

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Resume #67059

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EDUCATION & CERTIFICATION:
------------
PROFESSIONAL EDUCATION:
1. Associate Member: Institute of Financial Accountants, Burford House, 44 London Road, Sevenoaks, Kent TN13 1AS, November 1999
2. Diplomate Accountant: Public Accountants Examination Council of Malawi, P O Box 2271, Blantyre, Malawi, July 1991

CURRENT STUDIES:

1. Master of Business Administration - University of Wales through Robert Kennedy College, Zurich, Switzerland
2. ACCA - Diploma in International Financial Reporting [Specializing in International Financial Reporting Standards (IFRS) and International Accounting Standards (IAS)] results of exam pending.

OTHER TRAINING:

1. UNICEF - Emergency Preparedness and Response (EPR) Training – January 2007
2. UNDP – Disaster Risk Management Training – December 2006
3. UNICEF – Cognos BI, Impromptu and Powerplay Training – March 2006
4. UNICEF – Programme Policy and Procedures November 2007

EMPLOYMENT HISTORY

1) Current Employer:

United Nations Children's Fund Malawi Country Office, P O Box 30375, Lilongwe, Malawi. (Budget year 2006: US$26 Million, year 2007: US$57 Million and 2008-2011: US$126 Million.)
Location (city and country): Lilongwe, MALAWI
Type of organisation: UN Excom Agency
Name of supervisor: Dr. Juan Ortiz-Iruri, Deputy Representative
From (date): 13 February 2006 To (date): Present day

Job title and brief description of duties:

I am the Country Programme Budget Officer and I,

1. Monitor country programme and section funding levels against approved budget ceilings and control programme funds utilization
2. Recommend to the Country Representative and apply to New York Headquarters for Country Programme ceiling adjustment when applicable.
3. Identify areas of (potential) over or under-expenditure respectively, advise management on implications and available options to ensure maximum fund utilization.
4. Maintain Country Office budget allocations to programmes, projects and sub projects, providing information on allotment accounts and availability of funds and issuing revised sub-allotment and updating allotment lists.
5. Coordinate with NYHQ on Country Office Results Based Programme/Project Budget, Coding and reports.
6. Instruct Programme Officers on various donor reporting requirements, expiry of funding and prepare cases for and negotiate funding extension requests.
7. Process external funding & expenditure with other UNICEF offices' and monitor relative utilization and provide Funding Commitments (FC) to other UNICEF offices, when necessary.
8. Prepare UNICEF-wide funding and expenditure reports for consolidation with other stakeholders e.g. other UN agencies, Government and other donors.
9. Maintain local Donor Report Calendar and provide support to Programme Officers in donor reporting through preparation of Fund Utilization Reports, coordination of responses to financial queries and enquiries from donors and headquarters and the provision of programme financial and budget data.

Main achievement/contribution in this post:

In a new environment – international organization – I settled in and adapted very fast, mastered Cognos Impromptu and revolutionized reports that were boring and routine into reports and analyses that:

1) Are looked forward to by entire management (most of who have no financial background).
2) Highlight areas where changes in programming are needed.
3) Give management an opportunity to follow the critical developments and trends without spending a lot of resources: time, financial, human or otherwise.
4) Result in remedial (corrective) or enhancing (reinforcing) action.
5) and most important of all – are ACTIONABLE.

Reason for job hunting:

This is a TFT Position. The Country Office, in the recent Country Programme Management Plan recommended to the Regional Office (Nairobi - Kenya) and Headquarters (New York – USA) full establishment of the position. The Regional Office agreed, New York rejected the position. We have since resubmitted another request. If it fails, I have to find other options.

2) Name of Employer/Organisation: The Story Workshop Educational Trust, Private Bag 266, Blantyre, Malawi. www.storyworkshop.org. Budget Year 2005: €467k Year 2006: €500k
Location (city and country): Blantyre, Malawi
Type of organisation: Educational Media NGO

Name of supervisor: Marvin Hanke, Executive Director and Trustee

From (date): 18 January 2005 To (date): 13 February 2006
Job title and brief description of duties:

As Finance Manager, I was:

1. Preparing Annual /Statutory financial statements and monthly management reports that included a multi-currency Income and Expenditure, Balance Sheet and Cash-flow Statement, project accounts and audit schedules in a SAGE/EXCEL computerized environs.
2. Managing a multi-currency cash-flow and projects: FCDA and Kwacha accounts to ensure that Kwacha accounts are operated on an optimal level to avoid bank interest charges at the same time ensure that as much funds as possible are held in FCDAs given the unpredictability of the Kwacha.
3. Reviewing cashbooks and bank reconciliations, checking internal invoices / fee notes, calculating staff and consultants' bonuses, reviewing payroll.
4. In-charge of project budget preparation, presentation to and negotiation with donors.
5. Revisiting and revising accounting policies to match them with the organizational objectives, donor conditionalities and accounting and auditing best practices.
6. Supervising and monitoring the Management of Story Workshop Assets.
7. Attending to all administrative issues and overseeing training of the accounting and support staff.
8. Regularly updating management to enhance the decision-making process.
9. Advising on tax compliance issues and dealing with project and organizational auditors – KPMG, and any other duties relating to financial management.

Main achievement/contribution in this function.

In a period of about 12 months, without any handover from the previous Finance Manager, I:

1) Produced Financial Statements for the year ended 31 December 2004 for Audit by KPMG within 5 months after joining.
2) Consistently produced Management Accounts.
3) Produced EU RDCC Project Accounts for audit by KPMG.
4) Handed over to the incoming Finance Manager a fait accompli with regard to the Accounts for the year ended 31 December 2005. i.e. an income and expenditure report, reconciled project accounts and reconciled balance sheets accounts.

Reason for leaving:

The UNICEF position offered a global dimension and presented a new challenge.

3) Name of Employer/Organisation: Malawi Electoral Commission, Private Bag 113, Blantyre, Malawi
Location (city and country): Blantyre, Malawi
Type of organisation: National Elections conducting body
Name of supervisor: Mr G.R.E.K. Chimwaza (now deceased), Chief Elections Officer

From (date): August 2000 To (date): January, 2005

Job title and brief description of duties:

As Accountant of the Commission:

From August 2000 to January 2001, I was accounting for Government and Donor Funds and other resources for the Local Government Elections that was held in November 2000. I prepared the final 2000 Local Government Elections Report using forms (Ministry of Finance's) FS7 and FS8 complete with schedules to support figures for external audit purposes.

From 2001 onwards, under the direction of the then Chief Elections Officer – Mr. G.R.E.K. Chimwaza, I was central in the development of a 4 year Strategic Plan for the Commission in readiness for 2004 Tripartite Elections. In consultation with the various Heads of Departments, I produced a Four Year Strategic Programme Plan Budget that formed the basis of the 2004 US$14.6 Million General Elections Budget.

Come the 2004 General Elections, I set up a nation-wide accounting strategy to manage, account for and report on the utilization of the US$14.6Million. Borrowing personnel from the Government (Accountant General's Department), I deployed personnel to all three electoral regions of Malawi, strengthened the Head Office Accounts Office and designed excel-based Financial Reports and Cash-flow Statements submitted monthly to Treasury (Ministry of Finance), UNDP and other stakeholders to enable monitoring and tracking of the expenditure.

I supervised maintenance of creditors' ledger, cashbook and daily cash balances, reviewed bank, debtors, creditors reconciliations and prepared fixed asset register. I also trained my accounting personnel on production of final accounts, accounting practices, ledger reconciliation and handling of audit queries.

3 months to the General Elections, due to events in the external environment (climatic, economic and legal) of the Commission, it became necessary to increase the budget. In conjunction with Programme Officers and Consultants from UNDP and Officials from the Ministry of Finance, I was a key figure in justifying to the donors the 'flexing' the budget from US$14.6 million to US$18.2million.

I submitted the Final Elections report to the Secretary to the Treasury via the Government Financial Advisor, Mr. David Kandoje ACCA, well within two weeks after the Election date.

Main achievement/contribution in this function.

I started out as an Assistant Accountant, within six months I was promoted to Accountant. I:

1) Produced the Financial report for the Local Government Elections 2000.
2) Consistently and timely produced expenditure returns for the Ministry of Finance.
3) Prepared from zero and negotiated full funding of the 2004 General Elections US$18 million Budget with the Government of Malawi and donors.
4) Within two weeks after Election date, submitted the 2004 General Elections Financial Report.

Reason for leaving:

Major elections are held every five years. The four years in between were promising to be dull. (Apparently, I was not wrong in my assessment.)

4) Name of Employer/Organisation: Tambalamtuwa Enterprises Limited, Lexxon and Lords, Private bag 123, Lilongwe, Malawi
Location (city and country): Lilongwe, Malawi
Type of organisation: Construction, General Trading and Farming Company

Name of supervisor: Dr. Clement Mzembe (now deceased)

From (date): August 1998 To (date): August 2000

Job title and brief description of duties:

As a Consulting Accountant I was brought in to implement systems of accounting control in a rapidly growing company with diverse operations.

1) I took overall responsibility of financial management and with his high sense of conceptual analytical skill he steered the company to greater heights trebling the revenue after implementing proper accounting system procedures, controls and contribution margin analysis to invest in high return ventures.
2) I successfully negotiated loan facilities with banks which I fully repaid before end of the contract.
3) I prepared Financial Statements and Tax Returns for the company from period from 1991 to 1998, presented them for statutory audit and negotiated penalties due on the overdue returns to zero.
4) Before contract end, I had trained the Director and accounting personnel on maintenance of books of prime entry and general record keeping.

Main achievement/contribution in this function.

While managing Tambalamtuwa Enterprises Limited and successfully studying for the Associate membership of the Institute of Financial Accountants I cleared a backlog of seven years overdue accounts and tax returns and negotiated a way out of the tax penalties on the overdue returns.

Reason for leaving:

End of Contract Term

5) Name of Employer/Organisation: Council for NGOs in Malawi, P O Box 480, Blantyre, Malawi
Location (city and country): Blantyre, Malawi
Type of organisation: NGO umbrella body in Malawi
Name of supervisor: David Faiti,MP – Executive Director

From (date): May 1996 To (date): July 1998

Job title and brief description of duties:

As Assistant Finance Manager, I was responsible for:
1) Implementation of a proper accounting system, procedures and controls and write-up of an Accounting and Control Procedures manual.
2) Sourcing funds from donors for the carrying out of various projects and for meeting core costs.
3) Negotiating for no cost extensions with donors.
4) Preparing year-end accounts and schedules; submitting them to Graham Carr & Co for audit and presenting accounts to the General Assembly of the Council for NGOs in Malawi.

Describe a main achievement/contribution in this function.

The Council's Accounting Control Procedures Manual still in use today at the Council.

Reason for leaving:
The Council could not sponsor for my part-time Institute of Financial Accountants Course. I left to do the Consultancy with Tambalamtuwa Enterprises Limited who sponsored me for the course.

6) Name of Employer/Organisation: Press Corporation Limited, P O Box 1227, Blantyre, Malawi
Location (city and country): Blantyre, Malawi
Type of organisation: listed company, the biggest corporation in Malawi
Name of supervisor: Ken Mthunzi – Group Internal Audit Manager

From (date): May 1995 To (date): May 1996
Job title and brief description of duties:

As Corporate Internal Auditor I was reviewing the internal controls of subsidiary companies for adequacy, efficiency and effectiveness of controls over:

1. Asset acquisition procedures;
2. Safe-guarding of company assets - fixed and otherwise;
3. Cash, credit sales and debtors cycle;
4. Procurement, stores and creditor cycle;
5. Personnel recruitment and compensation;
6. And fraud investigation/ prevention.

Reason for leaving:

Decided to focus on the not for profit sector.

7) Name of Employer/Organisation: Rab Processors Limited, P O Box 5338, Limbe, Malawi
Location (city and country): Blantyre, Malawi
Type of organisation: Small manufacturing company
Name of supervisor: Shafiq Islam Khan – Financial Controller
From (date): Nov 1994 To (date): May 1995

Job title and brief description of duties:

As Internal Auditor I was reviewing the internal control system and product costs.

Reason for leaving:

Company did not offer any professional development opportunities.

8) Name of Employer/Organisation: KPMG, P O Box 508, Blantyre, Malawi
Location (city and country): Blantyre, Malawi
Type of organisation: Certified Public Accountants
Name of supervisor: Lamion Matitha Gama – Senior Partner

From (date): Feb 1991 To (date): Nov 1994

Job title and brief description of duties:

As an Audit Junior, I drafted accounts from source documents to Profit and Loss and Balance sheet for small businesses and tobacco estates. This was usually through incomplete records.

I also prepared Tax Returns for Corporate, Partnership and Sole-trading clients. This involved computing tax from given Profit and Loss Accounts and preparing Tax Computations and Capital Allowances Schedules and other schedules and submission to the then Income Tax Department.

I was from time to time assigned to carry out major audit tasks including Fixed Assets verification, depreciation computation, review of bank reconciliation, stock take and stock valuation, creditor's reconciliation and review of same, debtors' reconciliation and review of control accounts.

I was also involved in preparation of project appraisals, cash flow statements and projections for various clients.

Reason for leaving:

Wanted to work real-time as opposed to reviewing historical transactions and making decisions retrospectively.

COMPUTER LITERACY:
1. Cognos BI and Impromptu
2. UNICEF programme Manager System (ProMS)
3. AccPacc
4. Sage Line 50
5. QuickBooks
6. MS Excel
7. MS Word
8. MS PowerPoint

REFERENCES
Will be provided

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