Resume - Sr.Document Controller

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Resume #81322

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Job Objective

Seeking a suitable position in a well-established organization. With my sound technical knowledge and positive attitude I would carry out my duties to your satisfaction.

Strengths

Have strong interpersonal skills with ability to work with people with diverse backgrounds. Additionally, I have strong commitment to quality, willingness to work hard, with dedication.

Senior Secondary

Sumermal Jain Public School, New Delhi

Education Qualification

MBA (Oil & Gas) - From National Institute of Management, Maharashtra University

Graduate

Graduate in Business Administration

Training and Experience

Done Six month Diploma from ET&T (A govt. of India Enterprises) computer course.
After successful completion of course, I joined there as counselor and worked with them, on (honorary basis).

Special Skills

Working knowledge of SAP, PC Assembly, Hardware Maintenance, Operating System / Software Installation & Configuration, Networking, Primavera 6.0

Document Control Software

Extensive Experience on Documentum
Livelink
EDMS

Computer software

Windows 95, 98, NT, ME, & 2000, MS Office 97 and 2000 - MS Word, MS Excel, MS PowerPoint, MS Outlook,, MS Access, Outlook Express, Adobe Photoshop, Documentum, Livelink & EDMS.

Computer language

HTML, Java Script, FoxBASE, FoxPro C+.

Additional Qualification

Done Quality Assurance Course from Lloyds International, London

Work Experience Profile (Experience as on Date 10+ yrs)

Working in Cairn Energy Pty Ltd as Sr. Document Controller

Key Functions

Project Set-Up – Ensure Document Control systems & processes meet project requirements
Detailed knowledge of corporate document numbering procedure and application of same during new document number assignment to project engineering documents.
Ensuring all projects are coordinated as per Document Control procedures
Maintaining Document Control Database (Documentum)
Interface Management - facilitating communication with Project Managers, Project Controllers, Engineers, Procurement & Construction personnel
Maintaining Project Document control process (i.e. tracking and reporting on Project document status)
Quality Control (Ensuring project documentation is controlled, monitored, and recorded according to Project Services standards / specifications; conduct timely Document Control audits on project level and Implement continuous improvement activities)
Trouble-shooting (Liaise with field and other parties in the resolution of document control issues)
Supporting construction work pack process, from comment to AFC by coordinating document movements, as defined in the agreed process.
Maintaining and registering of incoming and outgoing Engineering Change Notices and Site queries, in accordance with agreed process.
To issue resister to any agreed distribution list as required
Analysis & query based retrieval of project engineer's request for project related documents as well documents request from authorized sources.
Appropriate training to project engineers about document search, view and print guidance from corporate DMS system (SAP-DMS).
Provide hardcopies and softcopies, scanning capabilities and drawing conversions to readable electronic (PDF) format to project engineers.
Controlling of receivables/deliverables documents from/to authorized sources as well as document transmittals.
On-time Updating of Master Control Library / Integrity Critical Library of Documents.
Updating check-out status of documents in implemented System SAP in time.

Assist in finalization of document template and tag relationship for SAP upload
Assists in the development and implementation working practice and procedure for activities from lesson learns.
Assists to perform QA/QC document checks and ensure all documents are signed off and distributed according to Cairn procedures and standards.
Assist to provide QA/QC of documentation developed for projects and/or archives and transfer of information into the existing corporate Document Management system.
Assist to identify and organize project documentation for the engineers and properly closes out completed projects by transferring data into the corporate Documents and Standards SAP-DMS system.
Working on Documentum software's & routine audits of the Document Control system.
Develops, maintains and updates Document Control procedures and incorporates procedures into the Project/Program.

Worked in RasGas Company Limited, Qatar as Document Specialist in Documents & Standard Department. (From Nov 2007 to June 2008)

Key Functions

A. PROJECT AND ENGINEERING DOCUMENT CONTROL

Responsible for record control and handling electronic files to register documents using company's electronic Document Management System.
Assign document numbers and enters related pertinent information into the electronic document management system.
Perform data entry to maintain logs and track documentation for queries.
Maintain filing system and record copies of project documents according to company's procedures.
Coordinate with a variety of project personnel providing support/responding to questions.
Operate standard office equipment, including automation tools to produce reports using MS Word and Excel.
Arrange documentation packages such as isometric/P&ID drawings, construction procedures, specifications and other important documents.

B. QA/QC DOCUMENT CONTROL

Maintaining filing system for drawings (plot plan, isometric, P&ID), construction procedures, specifications according to company's procedure.
In charge and responsible for record and control of traceability records.
Checking and updating daily Isometric drawing revisions on the traceability records.
Coordinate with QAQC, Construction, Engineering departments and JV regarding problems for traceability documentation.

C. PROJECT CONTROL

Attending and jotting down notes of weekly construction meetings along with the Department Managers and Client's representatives.
Preparing and typing of minutes of meeting with the guidance of the Project Control Manager and submitted to client for confirmation.

Worked for PETRONET LNG LIMITED, (Govt of India) Dahej Gujarat (As a Senior Document Controller) Performs all documentation functions on a project, including implementing and expediting office check procedures for supplier approval drawings, technical data, and certified supplier documents. Implements and maintains project Electronic Document Management System (EDMS). May train and supervise lower level Document controllers. Having very good experience of documentation. (From 2004 Feb to Oct 2007)

Key Functions

Implements and executes quality assurance and documentation.
Assigned to handle and set-up its over-all computerized documentation system which includes incoming and outgoing correspondence registers, job and bid status reports, project numbering system, computerized archiving system and project status reports using MS Office Package.
Arrange scanning of final documental to be handed over to the client such as 'As-built' drawings, specification, maintenance manual and other related project documentation. Ensure proper receipt, registration, distribution and filing of engineering and vendor documentation in accordance with project document control procedure.
Monitor and update the database of archived documents.
Produce list of expired documents that are recommended for destruction and submit to the concerned department for action. Arrange for the destruction of duplicate and expired documents.
Arrange, sort, stamp, copy, and distribute documentation packages such as isometric/PID drawings, construction procedures, specifications and other important documents.
Operate standard office equipment, including automation tools to produce reports using MS Word and Excel.
Co-ordinate and Manage all documentation deliverables.
Compliance with the company's QSHE policy and guidelines for all drawing office activities.

Worked for M/s Foster Wheeler Energy Limited, UK under contract to Petronet LNG Limited, Dahej as Document Controller for LNG Terminal, Gujarat from (October 2001 to 2004 Feb)

Key Functions Assigned

Responsible for procedures necessary to assure that all documents/drawings/manuals provided for construction areas are maintained to the most up-to-date revisions.
Maintains drawing/s and specification control records, process all design document changes, ensure a proper approval for changes has been obtained and promptly remove all obsolete documents.
Check the outgoing document control bins at the secretarial stations at times for the document that has to be filed, copied and distributed.
Maintain a library of relevant procedures and reference documents available for copying by request within a secure document control area.
Assist engineer in the compilation, copying of reference material from the sources available in the
Library/document control.
Utilizing the transmittal systems assigns a chronological number to the transmittal and records this information in the incoming and/or outgoing logbook.
Log drawings/documents/manual information and all subsequent revision will also be entered.
Logging all incoming and outgoing documents/manuals/drawings.

Stamping all revised documents/drawings etc.
Update the revision of the drawings/documents into the master lists and in the database records.
Establish and maintain a filing system for all the documentation/drawings, manuals etc.
Record the incoming daily construction drawings, isometric drawings, data sheets, manuals, Quality Control Procedures (QCP), Inspection and Test Plan (ITP).
Maintain a track of the Inspection & Expediting Reports.

Worked for ANS Constructions as a Document Controller. (Handling all the Civil and Mechanical Document). From 2000June to 2001January. Communicate with Project Management & Team, Client and Sub-Contractors effectively and resolve problems & issue's relating to documentation.

Worked for THE ASSOCIATES (A FINANCE COMPANY & A SISTER CONCERN OF CITIBANK) as a senior team leader in customer care and Personal Assistant to Director as an administrative officer and Document clerk. From 2000March to 2000July Perform data entry to maintain logs and track documentation for queries and performing all the drafting for the Director and official letters.

Worked for Advest India Pvt Ltd (for ABN-AMRO BANK) as a CUSTOMER CARE EXECUTIVE dealing with Administration section and controlling of documents. From 1999Oct to 2000 Feb

Worked for Mobilink (India's Largest Paging Network) as a CUSTOMER CARE EXECUTIVE as well as DOCUMENT CLERK. From 1999 Jan to 1999 Sep.

Personal Qualities

Can work under minimal supervision.
Proactive.
Self-motivated/committed.
Able to multi-task and be accommodating to changing priorities.
Have a proven ability to work without close supervision, and for multiple customers.
Have experience working in an environment where confidentiality and discretion are required.
A proactive self-starter
Strong computer skills
Diverse in thoughts and ideas
A "can-do" attitude
Business Management Knowledge and skills
Strong analytical skills.
Ability to manage time effectively and set priorities
Strong written and verbal communication skills
Strong interpersonal skills for both domestic and international coordination
Expectation

Negotiable
Visa Status

Work Permit (Qatar)
Temporary Resident Visa-Canada

References
Will be provided

Personnel Information
Date of Birth: 22nd October 1981
(TWENTY SECOND OCTOBER NINETEEN EIGHTY ONE)
Nationality: Indian
Marital Status: Married
Languages Known: English, Hindi and Punjabi.
Achievements: Was the Captain of the school football Team.
Won awards in basketball, Dramatics, cricket.

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