Resume - Contract design, award and management, procurement plans, purchasing, invoice pa...

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Resume #79258

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Education
Bachelor of Commerce Degree ¡V Completed 2000
Double Major in Economics & Finance
Curtin University of Technology, Perth, Western Australia

Professional Experience
01/05/2007 ¡V Current
Woodside Energy Ltd. ¡V Perth
Position: Contract Specialist

* Planning sourcing of goods and services - Procurement Plans (PP) and Contract Strategies.
* Creating Request for Quotations (RFQ); Organizing competitive biddings from various suppliers to obtain best quality, delivery and price for goods and services - Invitation To Tender-ITT).
* Initiate multiple types of bid requests e.g., Requests for Proposals, Request for Information, Request for Quotations.
* Tender Evaluation: Perform analysis of vendor proposals and make recommendations based upon total cost, service, quality and safety.
* Conduct supplier prequalification to ensure suppliers meet the minimum level of Company requirements e.g. financial.
* Contract Negotiation and Management.
* Preparing Recommendation for Award (RFA).
* Seek approvals from Stake holders on contract award.
* Contract Management: Effectively administer and monitor assigned Agreements to sustain commercial, service, quality and safety commitments. This may include conducting routine meetings with the vendors and customers to track progress, offer suggestions for improvement, and resolve any outstanding problems.
* Conduct contract closure.
* Creating opportunities and problem solving.
* Providing support and commercial advice to specific customer and supplier needs.
* Applying supply chain management principles.
* Relationship management and performance management.
* Resolve commercial related issues.

12/12/2005 ¡V 30/04/2007
Woodside Energy Ltd. ¡V Perth
Position: Procurement Specialist

* Prepare purchase orders, service orders, contracts, etc. as needed to ensure the appropriate commercial terms and conditions are identified and understood by the supplier and internal customers.
* Provide the necessary follow-up on the delivery of key materials (expediting as necessary), and enforce/monitor material quality control (handling, documentation and conformance to Company specifications).
* Implementing agreements for local or foreign procurement of goods and services not covered under Category Management.
* Supplier enquiries.
* Liaising with Company representatives and vendors to ensure the timely and effective provision of goods and services.
„X Ensuring contractor and site personnel compliance with terms and conditions of the contract.
„X Processing supplier invoices for payment through service e entry sheets creation in SAP.
* Monitoring that payments are valid and in line with the Contract.
* Investigation and resolution of issues related to outstanding payments.
* Training of staff on procurement process and procedures.

11/10/2004 ¡V 07/12/2005
Rio Tinto Procurement ¡V Perth
Position: Contracts Administrator

Responsibilities include:
„X Cost monitoring and allocation of funds to contracts;
„X Progress monitoring on contract/variation execution;
„X Maintaining and updating the Contracts Database System;
„X Maintaining and updating of contracts/variations and bank guarantees registers;
„X Administration and management of Bank Guarantees;
„X Collection and administration of insurances;
„X Ensuring contractor and site personnel compliance with terms and conditions of the contract.
„X Monitoring that payments are valid and in line with the Contract. On a regular basis, audit the progress payments claimed by the contractor including checking quantities and timesheets; contract-price adjustment, invoices for errors; variation order invoices.
„X Setting up of contracts in the contract management system;
„X Provide training and supervision to Administrative Staff in the Contracts Department;
„X Closing out of contracts;
„X Expedite and arrange for execution of contracts ensuring that correct signatures are obtained,
„X Liaise with Rio Tinto Business Units representatives, suppliers, end users, legal departments and other stake holders in the preparation and execution of contracts and variations.
„X Liaise with Rio Tinto Shared Business Services regarding payments of accounts. Processing of contract/variation requests;
„X Allocation and distribution of incoming requests for contracts/variations to contracts officer.
„X Monitoring key dates within the contracts to ensure that required actions are followed up by relevant entities;
„X Arrange funding of contracts with Rio Tinto Business Units Representatives;
„X Provide ongoing contracts services support to Rio Tinto Business Units.
„X Answer to questions relating to contracts and their administration.
„X Updating and maintaining the contracts financial records in the system.
„X Preparation of reports as required.

20/05/2004 ¡V08/10/04
Rio Tinto Shared Business Services¡V Perth
Position: Commercial Administrator

Computer package used SAP.
Responsibilities included:
* Liaison with suppliers and customers;
* Processing supplier invoices for payment;
* Reconciliation of accounts;
* Processing inter-company transactions;
* Verification of correct cost codes an G/L accounts prior to processing;
* Investigation and resolution of issues related to outstanding payments;
* Liaison with other Finance team members and internal customers;
* Processing cheques and electronic payments;
* Run forecasting, end of day, payment, and other financial reports as required;

24/03/2003 ¡V 30/03/2004
BHP Billiton Iron Ore ¡V Port Hedland
Position: GSAP (Global SAP) Support Officer

Computer package used SAP.
Responsibilities included:
* Collection of End of month accruals reports;
* Ensure that all claims/invoices requiring payments were authorised correctly before processing service entry sheets into the system;
* Processing of Service entry sheets;
* Raise purchase orders, purchase requisitions, work orders and notifications;
* First point of contact for contractors;
* Follow up and resolution of issues related to outstanding invoice payments;
* Coach and assist site personnel with Global SAP usage;
* Contractor Liaison;
* Monitor contractor compliance with the outline agreements;
* Assist Maintenance Planners with shut down plan preparation;
* Provide holiday coverage to maintenance planner;
* Monitoring individual workflows to ensure that items that required approval for payment were actioned within reasonable time frame;
* Liaise with vendors, BHP Billiton site representatives and Shared business services staff regarding invoice payments and information related to the various service and miscellaneous work contracts being implemented on site;
* Gathering, organising and tracking of all documents, invoices requiring payments;
* Maintaining auditable filing system for external services, procurement and supporting documents such as quotes, sole sourcing, material invoices and overspend approvals;
* Organise site inductions;
* Involved with Contractor training in the use of Service Entry Sheets bulk upload;

August 2000 ¡V November 2003
Bank of Development and Commerce of Mozambique
Position: Customer Service Representative

Responsibilities included:
* Full service banking transactions in compliance with legal requirements and bank policies and procedures.
* Provision of a complete range of customer service which included new accounts, providing information on products and services, gathering new customer information, and handling all account related service issues.
* Teller functions including balancing cash and other daily transactions.
* Achievement of sales and referral goals by actively cross-selling and referring customers to proper bank staff for additional bank products, services and sales campaigns.
* Understand and maintain compliance with Bank policies and procedures and applicable laws and regulations.
* Adhere to bank security policies and maintain confidentiality of bank records and client information.
* Responsible for all functions involving the opening of new accounts and management of existing accounts.
* Marketing of new bank products
* Relationship management
* Participate in Sales, Service, Compliance and Product training.
* Represent the bank in community affairs or civic organizations.
* Assist Banking Center Manager in establishing objectives and plans for the financial center.
* Maintaining currency and coin under prescribed limits.

Skills

* Comprehensive knowledge of customer service operations. Strong interpersonal communication, time management and organizational skills.
* Effective customer service skills.
* Excellent computer, keyboard, software application (Microsoft Word and Excel) and standard office equipment skills.
* Advanced knowledge of SAP/Ibis.
* Advanced skills with Microsoft Office suite of applications.

Training

* Strategic Negotiation and Influencing
* Contracts Management
* SAP/IBIS
* Senior First Aid

Other achievements
Formed part of the Supply Chain team involved in the implementation and testing of the new Business Process Transformation at Woodside.

Languages
Fluent speaker and writer of English and Portuguese.

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