Resume - Fourteen years of experience in Office Administration, Procurement, HRD, Public ...

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Resume #62635

CONTACT INFORMATION:
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Date of Birth: 17: March 1975
Nationality: Indian

EDUCATION:
Master in Public Administration (M.A) University of Madras
Bachelor of Business Administration (B.B.A) – University of Madras. Completed 1999
Diploma in Salesmanship (Institute of Commerce Education). Madras Completed 1993
Diploma Computer Application

EMPLOYMENT HISTORY:
Years of Experience: Total Fourteen(14) years (10 years in Overseas and 4 year in India).

Fourteen years of experience in Office Administration, Procurement, HRD, Public Relation and Sales Coordination has energized me to seek suitable position in renowned companies. My quest is to further broaden my horizons so as to facilitate better opportunities to serve and better objective to achieve. Experience of managing and developing a team, excellent understanding of employment legislation, experience of supporting a multi-site operation, highly developed communication and interpersonal skills, strong employee relations focus, ability to respond positively to targets/deadlines, ensuring that effective solutions are found to staffing issues, many of which could affect the company's ability to deliver a satisfactory service to its customers, ability to interpret business issues offering effective Personnel solutions Persuasion and influencing skills at a management level.

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Serving SOFCON GROUP from 10 years (1998 to till date)
October 2006 to till date: SOFCON / Admin / HRD & Admin Supervisor-K.S.A.
July 2005 to Sept. 2006: SOFCON/Finance/Purchasing Officer-K.S.A.
Jan 2001 to July 2005: SOFCON/Administration/Admin. Supervisor-K.S.A
Jan 1998 to Dec 2000: IDEC – Admin / Sales Coordinator GES Contractor K.S.A

Brief information about SOFCON Consulting Engineering Co. was established in 2001, after the merger of the major clients of Saudi Aramco, i.e., SEGI, IDEC, and AOC.
At present SOFCON is one of the best leading GES Contractor of Saudi Aramco
(Employees Strength 600) www.sofcongroup.com

Joined the company in the establishing stage when the employee strength was 40 and I grow with the company from a small stage to known international consulting company. Since I join the company in initial stage I had an opportunity to work in different department such as Administration, Procurement, HRD and Finance as per the need of the company requirement. Successfully handled in all challenging assignment involving from creating Administration Policy, Procedure & Forms for the company and I was instrumental in obtaining ISO certification for the company.

As an assigned Internal Quality Auditor I have been auditing twice a year to several departments based on the QA Manager assignments and updating the same with reports upon receiving Audit Plan Development, Audit checklist, Audit Results / corrective action (CAR), Audit Checklist Report.

As an assigned Safety Officer for emergency measures in planning and executing such as Emergency Exit Floor Plan, Locating Fire Extinguisher, Smoke Detectors, Emergency Assembly Area, Emergency Alarm, Assigning and Training floor Warden, Floor Fire & Safety Measures as per Saudi Aramco Standard with the coordination of SAFECO, Saudi Arabia.

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
October 2006 to till date: SOFCON / HRD / HRD & Admin Supervisor-K.S.A.

* Handling of all Contracts/Service Order of Clients (Aramco/SECCO/Royal
Commission/Petrokemya/Etc.)
* Supervision of processing Security IDs' for the above said Clients all over Kingdom
* Coordinate with the Project Managers' regarding Security Issue & Project Requirements
* Supervision & Maintaining of government related documents (Commercial Registration /
Chamber of Commerce / GOSI / Engineering Committee etc., )
* Supervision in all administrative function. (Industrial Relation/Finance/Material Supply etc.)
* Monitoring rental contractual Issues (Office / Accommodations / Villas' / Apartments etc.)
* Responsible for all Insurance Issues (Workman Compensation Insurance / Vehicle
Insurance/ Medical Insurance / Asset Insurance based on project requirement etc)
* Team Player in entire Administrative Activities
* Assigning Job to Transportation Department / Accommodation in charge / Jr. Staffs
* Approving/Monitoring Leave Status/Sickness Record/Vacation Scheduling with Coordination of Department Unit Head / Project Managers
* Clarifying various queries of employees with regard to companies general policies &
Procedure
* Follow Aramco safety instructions and requirement such as safety gears, emergency contacts, each floor wardens, emergency assembly area, training in emergency situation, monitoring safety measures etc

Nature of Job in HRD: Screening CV and filtering the cream of the cream and reach a right head search based on the in-house and client requirements. Our major clients are Technip, Snamprogatti, Foster Wheeler, Stanley Group, Shaw Group.

Monitoring the Responsibility to HR & Personal Coordinator such as Scheduling interview with candidates and Unit head / Project Manager or clients Etc. Coordinating between Administration and Candidates for mobilization, monitoring mobilization costing and monitor risk factor such as selection of right candidate and to reduce the time.

Head search from various sites such as Naukri, naukrigulf, miscojobs, totaljobs, monster, bestjobsuk.co.uk, expatengineering, pmjobs, worldwidejobs, rigzone etc. based on nationality.

Preparing questioners with the support of Sr. Engineers and Project Manager such as requirement detail, software requirement based on the requested position, years of experience, nature of work, key skills etc.

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
July 2005 to Sept. 2006: SOFCON/Finance/Purchasing Officer-K.S.A.

* Material Management activities such as Vendor Identification / Vendor Evaluation /
Procurement
* Requesting for Quotations for all assets Furniture / Vehicles / Computers / Software / Consumables etc
* Preparation of Comparative Statement
* Placing Order for the Procurement as per the approved requirement & technical specifications.
* Preparation of Purchase Order based on the approval of the management
* Supervising the Stock Register & Fixed Asset Stock Register thru Jr. Procurement Officer
* Strictly follow the company procedure and standards for procurement.
* Follow Aramco safety instructions and requirement and standards on procurement.

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Jan 2001 to July 2005: SOFCON/Administration/Admin. Supervisor-K.S.A

* Handling of all Contracts/Service Order of Clients (Aramco/SECCO/Royal
Commission/Petrokemya/Etc.)
* Supervision of processing Security IDs' for the above said Clients all over Kingdom
* Coordinate with the Project Managers' regarding Security Issue & Project Requirements
* Supervision & Maintaining of government related documents (Commercial Registration /
Chamber of Commerce / GOSI / Engineering Committee etc., )
* Supervision in all administrative function. (Industrial Relation/Finance/Material Supply etc.)
* Monitoring rental contractual Issues (Office / Accommodations / Villas' / Apartments etc.)
* Responsible for all Insurance Issues (Workman Compensation Insurance / Vehicle
Insurance/ Medical Insurance / Asset Insurance based on project requirement etc)
* Team Player in entire Administrative Activities
* Assigning Job to Transportation Department / Accommodation in charge / Jr. Staffs
* Approving/Monitoring Leave Status/Sickness Record/Vacation Scheduling with Coordination of Department Unit Head / Project Managers
* Clarifying various queries of employees with regard to companies general policies &
Procedure.
* Follow Aramco safety instructions and requirement such as safety gears, emergency contacts, each floor wardens, emergency assembly area, training in emergency situation, monitoring safety measures etc

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Jan 1998 to Dec 2000: IDEC – Admin /HR/ Sales Coordinator - Contractor K.S.A

* Reporting to Administrative Manager regarding daily assignments
* Maintaining up to date "Confidential Personal Files" of the employees
* PTA Booking for New Recruits / Co-ordination with travel agents
* Handling the travel arrangements and Itineraries of Executives/Managers
* Maintenance of CV Data Bank
* Recruitment & Selection Process (Advertisement/Collection & Short listing of CV)
* Arranging Accommodation/Transport to the New Joining Employees
* Preparation of routine outgoing correspondence
* Receiving & distributing incoming mails
* Answering the telephone calls with adequate reply to clients and customers
* Scheduling & Assigning Jobs to the Drivers & Office Boys
* Dealing with various queries of all Employees day-to-day needs
* General Office Administrative Duties
Purchase & Sales
* Material Management activities such as Vendor Identification / Vendor Evaluation /
Procurement
* Quotations for Furniture / Vehicles / Computers / Software /
Consumables etc
* Preparation of Comparative Statement
* Placing Order for the Procurement of Furniture / Vehicles / Computers / Software /
Consumables etc.,
* Preparation of Purchase Order based on the approval of the management
* Maintenance of Stock Register & Fixed Asset Stock Register
Reports:
Weekly Management Report
* Visa Status Report
* Recruitment Status Report
* Probation Employee's Status Report
* Employees' on Leave Status Report

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Mar 1996 to Dec 1997: The Wordsworth-Business Development Executive- India

* Increased turnover of advertisement by 5 lakhs.
* Supervised 2 sales representatives within Madras city.
* Creating market awareness & developing a solid clientele & maintaining all existing
Customers

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Sep 1994 to Jan 1996: Latham India Ltd - - Sr. Business Development Executive- India

* Marketing FORBES range of products like Vacuum Cleaner / Floor Sweepers in direct & dealer network.
* Responsible for marketing promotion activities as Window Display live Demonstration etc.
* Maintaining dealers in Madras city & out of Tamilnadu
* Achievement: Successful launch of FORBES Mixer Grinder

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Aug 1993 to Sept 1994: Ram Electronics- Sales Representative-India
* Expanded territorial sales by 300%.
* Maintaining dealers in Madras City and south of Tamilnadu.

SKILL SET, KNOWLEDGE, EXPERIENCE AND COMPETENCIES:
* Flexible and adaptable
* Attention to detail and accuracy in own work
* Handling work meticulously to achieve maximum cost effectiveness
* Dealing with all queries in a confidential and sensitive manner
* Team player
* Supportive and Service orientated
* PC Skills – Ms-Windows, Word, Excel, Power point & Outlook

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