Resume - Documents Controllers / Project Administrator

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Resume #35133

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Greetings,
I would like to apply for the suitable position in your organization. In addition to my growing knowledge, I can offer many skills gained from my studies, experience and other activities, for example:

Working cheerfully and productively under pressure
Dealing effectively and professionally with a wide range of people
Working both in a team and on my own initiative
Overcoming obstacles and negotiating for the sustain that I need
MS-Office, Internet, & e-mailing are Unruffled.
Beneath is the CV for details about me.

CAREER OBJECTIVE
A challenging position within the field of Office Administration, Documents Control System, Information Systems that will utilize knowledge of Network. Self motivated creative and eager to accept challenging responsibilities with limited direction to enhance technical skills and become expert of my field. Very quick learner in any field especially Procurement & Computer related.

WORK EXPERIENCE
J RAY MCDERMOTT MIDDLE EAST INC Present
Jebel Ali Free Zone - United Arab Emirates
Documentation Control Specialists

Major Project in UAE.

Installation of Integrated Wellhead Jacket IWJ2 & IWJ 3 - Al-Khafji Joint Operations (Present)
Dolphin Energy Limited. (DELCOM Offshore Platforms)

Issuing / receiving Technical Documents (Drawings, Bid's documents, Specifications, Data Sheets, Priced & Un-priced Documents, Reports, Calculation, Material Requisitions, Vendor Documents etc¡K) Distribution of documents internally as well as to client, response to comments & quarries to related matters. Updating Drawings & Technical Documents (SQS, TQs etc) into McDermott EDMS (Lotus Notes). Update all approved, under approval and not approved documents into Lotus Notes to provide full support to Managers, Project Engineers etc¡Kso that no need to call any other person. Knowledge of Share Point Server. Knowledge of DELCOM Server. Issuing large file online on DELCOM Server to Houston client's office. Issuing / receiving Technical Documents online from Houston & Jebel Ali.
Others are the same as previous job in KSA.(in Documents Controlling)

In addition, Raising electronically requisitions in SPORTS (Standard Purchase Ordering & Requisition Tracking System) to get approval from Project Manager, coordinate with purchasing department to arrange material, coordinating with Vendors for material's required documents (Data Sheets Specs, Inspection Reports, Test Certificates L.O.C etc) to clear QA / QC documents. Making of CIPL's (Customs Invoice Packing List) & coordinate with traffic department to arrange a legal documents from GOVT departments for Boats, Barges and Material. Procure material & keep tracking which material required at site on which date. Coordinating with Flight Reservation department to arrange flights for employees.

MCDERMOTT ARABIA CO. LTD Al-Khobar - Saudi Arabia November 2002 - April 2004
Site Office Manager / Senior Documents Controller

Worked as an Administrator / Document Controller in McDermott Arabia Co. Ltd Al-Khobar - K.S.A. (Since 2002 October to April 2004)

Major Projects in Saudi Arabia

AOC: (Arab Oil Company)ƒæ Al-Khafji Joint Operations, (Kuwait - Gulf Oil Co.)
Installation of 40kV Submarine Cable, Substation.
Gas Supply Facilities from Offshore.

Job Responsibilities
Implementing an Admin Policy covering all processes, procedures, and activities. Coordinate with user departments, receive specifications, contact suppliers, get quotations, negotiate prices & terms, award orders, receive, check, and distribute deliveries. Check the invoices, approve the payments, and forward the documents to process the payment. Maintenance of all the vehicles owned by the organization. Renewal of licenses, when required. Manage all new and renewal visa procedures, with a team of PROs and maintain the records of passports in custody. Manage relations with external suppliers, agencies, printers, etc. to ensure prompt service and cost efficiencies. Implement Admin services as per service level agreements. Arrange for organizing official entertainment functions. Maintenance and registration of vehicles. Handle the centralized purchasing and packaging of material. Arranging KJO (Khafji Joint Operations) ID's for our staff (Project Managers, Project Coordinators, Engineers, Riggers Offshore Engineers, Labor & Subcontractors' personnel)
Ensures proper management of the region's business related inventories, including airway waybills (AWBs), shipping boxes, shipping bags, shipping labels, and other materials. Notifies suppliers of quantities needed for every are within the region in advance to prevent any shortage that may impair conducting business within the region.
Ensures proper management of the region office inventories, including computers, stationary and other materials; notifies suppliers of quantities needed in advance to prevent any shortage that may impair work within the region's departments.
Prepares a schedule for fleet maintenance for all regions vehicles; coordinates with the
Operations Department and fleet supplier to ensure proper and timely maintenance of all vehicles in all areas within the region. Prepares a schedule for facility maintenance and cleaning of all facilities within the region (i.e., Region Office, Hub, Stations, Service
Centers, Housing accommodations); performs periodical maintenance checks to ensure that facilities are clean and properly maintained.
Arranging transportation to sending material from McDermott Arabia Co Ltd - Al-Khafji, Saudi Arabia to McDermott International Middle East Inc - Jebel Ali Free Zone, UAE. Updating fuel record of company's boats & their legal documents.
Drawing Specification revision Control
The objective of this revision control is to ensure that the latest revisions of all the project drawings & specifications are available with the Subcontractor (Carlo Gavazzi Arabia). Any revision to the drawings by Atkins should be informed to CGA on the same day (or earlier) of release and a soft copy to of this revised drawing / specification to be forwarded to them on the very same day of release. To maintain a list of drawings / documents with latest revision nos. This list to be updated as and when there is revision to a drawing / document. Such revision shall be informed to subcontractors by JAY office and shall be further transmit the latest revisions to CGA as described above. Every week, to receive an updated DCR from JAY, and shall verify that the latest revisions are available at site. If not, should inform JAY office immediately and get the latest revisions. Working MS Microsoft Office to provide full support to the managers.

Correspondence with KJO, Correspondence with CGA, Transmittals to KJO, Transmittals to CGA (Carlo Gavazi Arabia).
Transmittals from CGA, Document Numbering, Material Approvals, Weekly/Daily Reports,
Letters / Faxes / Computers Network/ Photo copy machines.

OTHER
Good Computer knowledge (Word, Excel & PowerPoint).
Manage faxes through Computer and save automatically in computer & printing.
Manage Computer Network on LAN in office also remotely.
Manage daily backup of Data.
Jinnah College of Management & Computer Sciences February 2000 - June 2002
College Road Lahore - Pakistan
Network Administrator and Hardware Engineer

Provide desktop support in a cross-platform environment. Support the ongoing development and. maintenance of local area network Support effective security systems, back-up systems and updates. Install, configure, and troubleshoot hardware and software environments. Properly integrate devices such as printers, networks, scanners¡Ketc. Troubleshoot and repair or arrange for repair of defective computer equipment. Designing and Implementing Networks using various Topologies like Bus & Star Topologies. Installation and configuring of Windows 98, Windows NT, Windows 2000 and Windows XP providing print and backup services. Assembling all type of computer setting and Jumper setting for compatibility.

Network troubleshooting and configuring TCP/IP Manually and Automatically. Fine tuning of Win98, WinNT, Win2000, and Win XP through registry and software¡¦s. Configuring hardware profiles, virtual memory, Managing file systems, Configuring protocols such as Tcp/ip, Nwlink, NetBui, Testing Tcp/ip with ipconfig and ping commands using Tcp/ip utilities, like tracert, netstat, nbstat, route and etc.. Installing and configuring DHCP, DNS, WINS, RAS, trouble shooting PPP connections, Configuring CSNW, GSNW, file, and print services for NetWare, Remote Administration with Novell Networks, and services for Macintosh requirements. Using Last Known Good Configuration. Configuring Hubs, Switches. Etc¡KSoftware and Hardware Installation, maintenance, and Upgrading. Trouble shooting all type of PC¡¦S.

AL-AQSA TRADERS March 1999 - Jan 2000
Wahdat Road Lahore - Pakistan
Sales & Networking Engineer

Sales & Marketing of Printers and Photo Copiers, Hubs, Switches like IMB, Hewlet Packard, Xerox, Cannon, Epson and all type of Computer accessories like Intel products, etc. In addition, apply Marketing Strategies against the competitors. Installing windows 2000, NT. Trouble shooting PC's, Configuring TCP/IP on LAN. Installation and configuring of Windows NT and Windows.NT, 2000, XP providing print and backup services.

SKILLS
Skill Level Years practiced Last used
Business Letter Writing Good 3 year or less 1 Month or less
Web & Graphics Designing, System Compatibility with Software & hardware.
Good More than 5 years 1 Month or less

LANGUAGES
Language Level Years practiced Last used
English Good More than 5 years 1 month or less
Arabic Flaxen 2 year or less 1 month or less
Urdu Good 25 years or less 1 month or less

EDUCATION

JINNAH COLLEGE OF COMPUTER & MANAGEMENT SCIENCES August 2000
Lahore, Pakistan
Degree: B.B.A
Bachelors of Business Administration

NETS COLLEGE OF COMPUTER SCIENCES, Pakistan June 2000

Certification / Diploma: MCP & MCSE
Microsoft Certified Professional
Microsoft Certified System Engineer

J Ray McDermott Middle East International Training Room
Jebel Ali Free Zone, UAE
Management Development Plan October 2004
Time Management
Stress Management
Communication Skills
Leadership Skills
Grievance Handling Techniques
Creative Thinking
Certification April 2005
Brain bench Online Employee Improvement Centre http://www.brainbench.com

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