Resume - I have 8 years experience in secretarial, document and information management wi...

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Resume #5714

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Personal Information

* Marital Status: Single
* Nationality: British
* Date of Birth: 21 February 1978
* Place of Birth: North Shields
Synopsis
* Project Secretary
* Senior Document Control
* Recruitment Co-ordinator
* Administrator

I have 8 years experience in secretarial, document and information management with progressive responsibility within oil & gas / shipbuilding industries. Experience in the engineering and construction management processes and procedures as they relate to document management. I can demonstrate high level of proficiency in Microsoft Office (Word, Excel, and Outlook), Adobe Acrobat, Epson Scanning Software. Also have experience in operating and maintaining web-based document management systems. I have the ability to learn new software very quickly. I am able to work under pressure to meet deadlines while working independently. I have a courteous and professional manner with a goal seeking, can do attitude. Possessing high ethical values and integrity, sense of responsibility.

Qualifications

A Level 1998 English Literature B
Psychology B
NVQ III 2000 Business Administration Distinction
NVQ II 1996 Business Administration Distinction
RSA II 1995 Word Processing Distinction
Business Communication Distinction
RSA I 1995 Typing Distinction
Word Processing Distinction
Business Communication Distinction
RSA 1994 Core Text Processing Distinction
GCSE 1994 English Literature B
English Language C
Keyboard Applications B
German Language / Literacy C
Mathematics C
Business Studies C
Science D
History D

BP/Mustang Engineering Senior Document Controller
AMEC Contract Position
Amec Way Primat Recruitment
Wallsend
Tyne and Wear, NE28 6HL September 2002 - Present

Working for the client on the BP Clair Project with Document Control Function, responsible for 3 Document Controllers and two Technical Clerks.

My duties include the following, performing all documentation functions on project, including implementing and expediting office check procedures for supplier approval drawings, technical data, and certified supplier documents. Managing the receipt, logging, distribution, forwarding, tracking and filing of all paper and electronic documents. Implementing and maintaining project Electronic Data Management System called projectwise and second system called PDMC. Train and supervise lower level Document Specialists and new project team members in the use of our Electrical Data Management Systems. Managing documentation processes -Review/Approval cycles, Transmittals & Distribution. Collation of late reports, weekly/monthly etc. Communicating with Project Management and Team, Client and Sub-Contractors effectively and resolve problems and issues relating to documentation. Completion and distribution of Job Cards with supporting documents before going onto shop floor. Co-ordination of all RFI's / RVO's for over 150 vendors. Ensuring all RFI's (Request for Information) are approved and change orders are processed to responsible engineer / department.

Swan Hunter (Tyneside) Ltd Project Secretary
Station Road Contract Position
Wallsend Nov 2000 – Aug 2002

Projects: Coflexip Stena – Blake Development – Subsea Structure
Kerr McGee Global Producer III – Leadon Vessel
Kerr McGee MacLure Project
HMS ALSL Vessels – Larggs and Lymme.

Employed as Project Secretary working on the Kerr McGee MacLure Development and Ministry of Defence Larggs and Lymme Alternative Landing Vessel Project. Responsible to Engineering Manager and Project Managers. Responsible for Secretariat and Document Control Function consisting of 1 Lead Document Controller, 5 Document Controllers and 2 Technical Clerks. Other internal projects were a construction of a dry dock.

Managing diaries of Engineering Manager / Yard Manager and Project Managers. Liasing with Clients and Sub Contractors. Co-ordinating and processing all Project and Company Documentation through a Data Management System internal and external. Producing daily and weekly reports for various departments including daily allocation sheets for personnel on site. Arranging Meetings, Conferences and Presentation facilities. Dealing with all travel and accommodation requirements national and international. Set up and implementing of all Offshore Contracts. Arranging suitable Timetable for Offshore Employees. Collation of information from all Departments to produce a weekly/monthly progress report.

Chasing Engineers of outstanding / overdue Vendor Data. Implementing, recording and maintaining Site Query Registers and Technical Queries. Chasing Engineers for speedily responses to TQ's and comments for Vendor Data. Processing Vendor data issuing to engineer and retrieving comments for processing back to Vendor. Arranging and Co-ordinating Company Press Releases and VIP visits including a visit by the Primeinster – Tony Blair. Procurement of all photocopiers, faxes and printers for Project. Ensuring all Superintendents and General Foreman receive weather forecasts on a daily basis.

Processing personnel Holiday Forms. Compiling and producing medical assessment documentation. Co-ordinating Timetable for Medical Examination. Collating and Producing Drug and Alcohol Awareness Booklets. Organising Car Parking Facilities for all Project and Company Employees. Arranging furniture, telephones and IT Equipment for Project Employees. Supervising and Training other Office Personnel on an ongoing basis. All other Secretarial Duties – Faxing, Photocopying, Minutes etc.

Alfred McAlpine Civil Engineering Project Secretary / Document Controller
Howdon Project Office Contract Position
Northumberland Dock Road
Wallsend October 1999 – November 2000

Employed as Project Secretary to the Project Manager and all other departments. Responsible for two Technical Clerks my duties included all monitoring and processing of incoming documentation, maintaining all registers of Drawings and Transmittals, Technical Queries and Contractor Approvals. Processing of incoming Vendor Data ensuring that all information is issued and retrieved in a speedily and correct manner for processing back to Vendor. Processing weekly timesheets for transfer to payroll system. All site administration including minutes of meetings, weekly staff reports etc. Arranging meetings, travel times, conferences and many other secretarial / clerical duties including audio and copy typing.

Indirect Channel Operations Engineering Secretary
British telecom Temporary Contract
Nottingham January 1999 – October 1999

Working as Departmental Secretary for a team of 8 Chief Engineers dealing with High-Level Business faults across UK and Northern Ireland. Co-ordinating Engineers, processing fault from start to finish ensuring the correctly qualified engineer is on site to deal with the problem within 12 hours of the fault being reported also making sure the fault was cleared within 24 to 48 hours depending on the Clients level of service. All office administration, processing and distribution of all office documentation, reports, minutes, arranging accommodation and travel for engineers other duties such as audio and copy typing etc. Customer satisfaction was our main priority ensuring that the Client is fully updated and fully understand the nature and progress of the fault.

Amec Process & Energy Recruitment Co-ordinator / Administrator
Amec Way Permanent Position
Wallsend December 1995 – October 1998

Dealing with all recruitment administration for department. Primat works as a major supplier of labour within the Oil and Gas Industry – supplying technical support in a range of disciplines from Site Secretary to Project Managers. My role here varied from day to day. Processing of office correspondence, memos reports etc. Dealing with wage queries, co-ordinating all offshore employees up to 350 personnel at any one time, arranging plane, train and helicopter transfer times and dates. Interviewing and recruiting of new employees and processing employee's termination details. Other duties included the collection of distribution of post, meeting and greeting Clients, fire evacuation procedures and many other clerical duties.

REFERENCES – CAN BE GAINED UPON REQUEST.

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Brief Description

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