Resume - Fourteen years of experience in Office Administration, Procurement, HRD, Public ...

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Resume #62635

CONTACT INFORMATION:
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Date of Birth: 17: March 1975
Nationality: Indian

EDUCATION:
Master in Business Administration (M.B.A),India (Distance education 2008 to 2010)
Bachelor of Business Administration (B.B.A) – University of Madras. Completed 1999
Diploma in Salesmanship (Institute of Commerce Education). Madras Completed 1993
Diploma Computer Application, Madras Completed
EMPLOYMENT HISTORY:
Total Fifteen (15) years (11 years in Overseas and 4 year in India). Fifteen years of experience in Operations, Administration, Procurement, HRD, Public Relation and Sales Coordination has energized me to seek suitable position in renowned companies. My quest is to further broaden my horizons so as to facilitate better opportunities to serve and better objective to achieve. Experience of managing and developing a team and excellent understanding of employment legislation. Experience of supporting a multi-site operation. Highly developed communication and interpersonal skills with strong employee relationship. Ability to respond positively to targets/deadlines for ensuring the effective solutions on staffing issues. Ability to interpret business issues offering effective personnel solutions, persuasion and influencing skills at a management level.

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
TRANSFER FROM SAUDI ARABIA TO UNITED ARAB EMIRATES IN APRIL 2008
11TH April 2008 to till date: SOFCON International, Abu Dhabi, United Arab Emirates

Working as Administration Manager for the new International operation of Sofcon Group after 9 year of service in Saudi Arabia, transferred to Abu Dhabi, UAE

Responsibilities:

* Organizing the new setup, finalizing the design, planning, procurement, etc.
* Supervision of all contractor registration for ADNOC GROUP (GASCO, ZADCO, ADNOC, ADMA-OPCOS, ATCO, TAKREER, ADWEA,Etc.)
* Supervision & Maintaining of government related documents (Commercial Registration / Chamber of
Commerce etc)
* Processing visa till stamping and dealing with Ministry of Labor / Immigration department etc
* Supervision in all administrative function. (Industrial Relation/Finance/Material Supply etc)
* Monitoring rental contractual Issues (Office / Apartments etc.)
* Responsible for all Insurance Issues (Vehicle Insurance/ Medical Insurance / Asset Insurance etc)
* Approving/Monitoring Leave Status/Sickness Record/Vacation

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION

October 1st, 2006 to 31 March 2008: Shared Services for 3 Companies

Company Position Remarks Location
ICMS Administration Manager Security Systems (Head Office Saudi Arabia)
AFEC Contracting Company Administration Manager Personnel Management Services (Manpower to Aramco and non Aramco project for INSPECTION, EPC, FEED) (Head Office Saudi Arabia)
PROJECO Hr and Personnel Support Projects & Personnel Management Services (Manpower) (Head office in U.A.E)
I am being charged to PROJECO on Hourly basis to Support in Saudi Arabia

Brief about the above said companies, the above companies are the sole ownership of the SOFCON president I have been posted to above companies after serving SOFCON for 9 years.

Working as Administration and Operations Manager:
Responsibilities:
* Handling of all Contracts/Service Order of Clients (Aramco/SECCO/Etc.)
* Supervision of processing Security IDs' for the above said Clients all over Kingdom
* Coordinate with the employees regarding Security Issue & Project Requirements
* Supervision & Maintaining of government related documents (Commercial Registration / Chamber of Commerce / GOSI / Engineering Committee etc.)
* Supervision in all administrative function. (Industrial Relation/Finance/Material Supply etc)
* Monitoring rental contractual Issues
* Responsible for all Insurance Issues (Workman Compensation Insurance / Vehicle Insurance/ Medical Insurance / Asset Insurance based on project requirement etc)
* Team Player in entire Administrative Activities
* Assigning Job to Transportation Department
* Approving/Monitoring Leave Status/Sickness Record/Vacation Scheduling with Coordination of Department Unit Head / Project Managers
* Clarifying various queries of employees with regard to companies general policies & Procedure
* Follow safety instructions and requirement
* Additional to that I had initiated the policy, procedures, forms, contracts etc for the all the 3 companies based on Saudi Labor Law regulations etc.

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
SOFCON GROUP for 9 years (January 1998 to September 2006)
July 2005 to Sept. 2006: SOFCON/Finance/Purchasing Officer-KSA (One year in Finance Dept)
Jan 2001 to July 2005: SOFCON/Administration/HRD & Admin. Supervisor-K.S.A
Jan 1998 to Dec 2000: IDEC – Admin / Sales Coordinator GES Contractor K.S.A
Brief information about SOFCON Consulting Engineering Co. was established in 2001, after the merger of the major clients of Saudi Aramco, i.e., SEGI, IDEC, and AOC. At present SOFCON is one of the best leading GES Contractor of Saudi Aramco (Employees Strength 750)

Joined the company in the establishing stage when the employee strength was 40 and I grow with the company from a small stage to known international consulting company. Since I join the company in initial stage I had an opportunity to work in different department such as Administration, Procurement, HRD and Finance as per the need of the company requirement. Successfully handled in all challenging assignment involving from creating Administration Policy, Procedure & Forms for the company and I was instrumental in obtaining ISO certification for the company.

As an assigned Internal Quality Auditor I have been auditing twice a year to several departments based on the QA Manager assignments and updating the same with reports upon receiving Audit Plan Development, Audit checklist, Audit Results / corrective action (CAR), Audit Checklist Report.

As an assigned Safety Officer for emergency measures in planning and executing such as Emergency Exit Floor Plan, Locating Fire Extinguisher, Smoke Detectors, Emergency Assembly Area, Emergency Alarm, Assigning and Training floor Warden, Floor Fire & Safety Measures as per Saudi Aramco Standard with the coordination of SAFECO, Saudi Arabia.

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
January 2001 to September 2006: SOFCON / HRD / HRD & Admin Supervisor-K.S.A.
* Handling of all Contracts/Service Order of Clients (Aramco/SECCO/RoyalCommission/Petrokemya/Etc.)
* Supervision of processing Security IDs' for the above said Clients all over Kingdom
* Coordinate with the Project Managers' regarding Security Issue & Project Requirements
* Supervision & Maintaining of government related documents (Commercial Registration / Chamber of Commerce / GOSI / Engineering Committee etc., )
* Supervision in all administrative function. (Industrial Relation/Finance/Material Supply etc)
* Monitoring rental contractual Issues (Office / Accommodations / Villas' / Apartments etc.)
* Responsible for all Insurance Issues (Workman Compensation Insurance / Vehicle Insurance/ Medical Insurance / Asset Insurance based on project requirement etc)
* Team Player in entire Administrative Activities
* Assigning Job to Transportation Department / Accommodation in charge / Jr. Staffs
* Approving/Monitoring Leave Status/Sickness Record/Vacation Scheduling with Coordination of Department Unit Head / Project Managers
* Clarifying various queries of employees with regard to companies general policies & Procedure
* Follow Aramco safety instructions and requirement such as safety gears, emergency contacts, each floor wardens, emergency assembly area, training in emergency situation, monitoring safety measures etc

Nature of Job in HRD: Screening CV and filtering the cream of the cream and reach a right head search based on the in-house and client requirements. Our major clients are Technip, Snamprogatti, Foster Wheeler, Stanley Group, Shaw Group.

Monitoring the Responsibility to HR & Personnel Coordinator such as scheduling interview With candidates and Unit head / Project Manager or clients Etc. Coordinating between Administration and andidates for mobilization, monitoring mobilization costing and monitor risk factor such as selection of right candidate and to reduce the time. Head search from various sites such as Naukri, naukrigulf, miscojobs, totaljobs, monster, bestjobsuk.co.uk, expatengineering, pmjobs, worldwidejobs, rigzone etc. based on nationality. Preparing questioners with the support of Sr. Engineers and Project Manager such as requirement detail, software requirement based on the requested position, years of experience, nature of work, key skills etc.
ORGANIZATION STRUCTURE IN SOFCON
ADMINISTRATION DEPARTMENT
Contracts & Admin Manager

Administration Supervisor
Government Relation
Personnel Affairs
Transportation
Human Resources
Procurement

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Jan 1998 to Dec 2000: IDEC – Admin /HR/ Sales Coordinator - Contractor K.S.A
* Reporting to Administrative Manager regarding daily assignments
* Maintaining up to date "Confidential Personal Files" of the employees
* PTA Booking for New Recruits / Co-ordination with travel agents
* Handling the travel arrangements and Itineraries of Executives/Managers
* Maintenance of CV Data Bank
* Recruitment & Selection Process (Advertisement/Collection & Short listing of CV)
* Arranging Accommodation/Transport to the New Joining Employees
* Preparation of routine outgoing correspondence
* Receiving & distributing incoming mails
* Answering the telephone calls with adequate reply to clients and customers
* Scheduling & Assigning Jobs to the Drivers & Office Boys
* Dealing with various queries of all Employees day-to-day needs
* General Office Administrative Duties

Purchase & Sales
* Material Management activities such as Vendor Identification / Vendor Evaluation / Procurement
* Quotations for Furniture / Vehicles / Computers / Software / Consumables etc
* Preparation of Comparative Statement
* Placing Order for the Procurement of Furniture / Vehicles / Computers / Software / Consumables etc.,
* Preparation of Purchase Order based on the approval of the management
* Maintenance of Stock Register & Fixed Asset Stock Register
Reports:
Weekly Management Report
* Visa Status Report
* Recruitment Status Report
* Probation Employee's Status Report
* Employees' on Leave Status Report

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Mar 1996 to Dec 1997: The Hindu
The Wordsworth-Business Development Executive- India
* Increased turnover of advertisement by 5 lakhs.
* Supervised 2 sales representatives within Madras city.
* Creating market awareness & developing a solid clientele & maintaining all existing
Customers

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Sep 1994 to Jan 1996: Latham India Ltd - - Sr. Business Development
Executive- India
* Marketing FORBES range of products like Vacuum Cleaner / Floor Sweepers in direct & dealer network.
* Responsible for marketing promotion activities as Window Display live Demonstration etc.
* Maintaining dealers in Madras city & out of Tamilnadu
* Achievement: Successful launch of FORBES Mixer Grinder

PERIOD / COMPANY/DEPARTMENT / POSITION /WORK DESCRIPTION
Aug 1993 to Sept 1994: Ram Electronics- Sales Representative-India
* Expanded territorial sales by 300%.
* Maintaining dealers in Madras City and south of Tamilnadu.

SKILL SET, KNOWLEDGE, EXPERIENCE AND COMPETENCIES:
* Flexible and adaptable
* Attention to detail and accuracy in own work
* Handling work meticulously to achieve maximum cost effectiveness
* Dealing with all queries in a confidential and sensitive manner
* Team player
* Supportive and Service orientated
* PC Skills – Ms-Windows, Word, Excel, Power point & Outlook

PERSONAL DETAILS
Date of Birth 17th March 1975 (34 Years)
Dependent Spouse plus two kids
Nationality Indian
Present Location United Arab Emirates
Languages Known English, Arabic, Hindi and other 5 Indian languages
Height 170 cms ( 5.8)
Driving License United Arab Emirates & Kingdom of Saudi Arabia LMV

Personal Strength
* Energetic
* Strong believer in teamwork
* Affection to work perfection

OTHER SKILLS / ABILITIES:
Computer Literacy: Over fifteen years experience with personal computers, capable of mastering any software package with ease and speed.

ADDITIONAL INFORMATION:
Valid KSA and UAE Driving License for Light Motor Vehicles

References: Available upon request

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