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Resume #79220

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Position Applied For: PRINCIPAL ADMINISTRATIVE SPECIALIST
Nationality: FILIPINO
Date of Birth: 27 JANUARY 1970
Marital Status: SINGLE
Languages: ENGLISH, GERMAN (Basic) & ARABIC (Basic)

Educational Attainment:
Degree / Diploma School / Country Period (From ¡V To)
BACHELOR OF SCIENCE IN PSYCHOLOGY CENTRAL COLLEGES OF THE PHILIPPINES, QUEZON CITY 1990 - 1994
SECONDARY SCHOOL LA UNION NATIONAL HIGH SCHOOL, SAN FERNANDO, LA UNION CITY, PHILIPPINES 1987 - 1989
PRIMARY SCHOOL ESTACA, ELEMENTARY SCHOOL, ESTACA, COMPOSTELA, CEBU, CEBU CITY, PHILIPPINES 1980 - 1986
Technical & Other Qualifications:
ƒæ Computer literate on Windows Based Packages (MS Word, MS Excel, MS PowerPoint, MS Publisher, MS Access, Microsoft Internet 2000, Microsoft Outlook).
ƒæ Good presentation skills and accuracy.
ƒæ Ability to work unsupervised.
ƒæ Ability to use own initiative.
ƒæ Flexible working approach.
ƒæ Ability to work independently and as part of the team.
ƒæ Excellent interpersonal and communication skills.
ƒæ Maintain confidentiality.
ƒæ Excellent telephone manner.
ƒæ Ability to prioritize work.

Trainings / Seminars / Workshops:
Excel ¡V Creating Pivot Table ¡V 14 June 2008.

Incident & Injury Free Orientation (IIF) ¡V 26 May 2008.

MS Project (for beginners) ¡V 27-28 May 2007.

SAP / R3 Training on GS 00 ¡V Introduction to General Services ¡V 05 April 2005

SAP / R3 Training on GS 00 ¡V Introduction to General Services ¡V 05 April 2005

M.S. Al-Suwaidi Industrial Services Co. Ltd. (SIS) Overall Coordinator / Organizer (all SBUs) ¡V Project Management Institute ¡V Arabian Gulf Chapter 10th International Conference, Seminars and Exhibitions ¡V Grand Hyatt Dubai, U.A.E. - 23 ¡V 27 May 2004.

M.S. Al-Suwaidi Industrial Services Co. Ltd. (SIS) Liaison Officer (all SBUs) ¡V Project Management Institute ¡V Arabian Gulf Chapter 9th International Conference, Seminars & Exhibitions ¡V Gulf International Convention Centre, Manama, Bahrain ¡V 12 ¡V 16 January 2003.

Editor-in-Chief ¡V La Union National High School (School Organ ¡V "The La Union Tab" 1988-1989)

Writer of the Year ¡V La Union National High School, San Fernando City, Philippines ¡V 1989

Speaker of the Year ¡V La Union National High School, San Fernando City, Philippines ¡V 1989

Essayist of the Year ¡V La Union National High School, San Fernando City, Philippines - 1989

Complete training with JD Edwards Procurement and Sales Management Module application.

Job Overview:

Under only limited supervision, works within a specialized function with work verified on an irregular basis as problems arise. Possesses considerable autonomy in completing projects for immediate supervisor. Assignments generally include such types of work as preparing complex reports and maintaining complicated records requiring careful selection, classification, or compilation of information from several sources. Must use initiative and judgment arranging job details to achieve predetermined objectives. May be responsible for coordinating or directing the work activities of various lower level specialist.

Skills/Ability To:
Make decision or solve a problem by using logic to identify key facts, explore alternatives, and propose quality solutions.
Assemble, sort, and/or distribute documents, supplies, and/or materials/items.
Review and/or edit documents for accuracy and completeness.
Enter, transcribe, record, store or maintain information in either written or electronic form.
Communicate fluently in English.
Use computer word processing software.
Speak clearly, concisely and effectively, listen to, and understand, information and ideas as presented verbally.
Communicate information and ideas clearly, and concisely, in writing, read and understand information presented in writing.
Deal with people in a manner which shows sensitivity, tact and professionalism.

Project Brief:

KBR has signed a contract to provide project management and cost-reimbursable engineering, procurement and construction management (EPCM) services to Qatar Shell GTL Limited, a Royal Dutch Shell plc subsidiary, for the Pearl Gas to Liquids (GTL) project in Ras Laffan, Qatar. KBR, the engineering, construction and services subsidiary of Halliburton (NYSE: HAL) will undertake the work in a joint venture with JGC of Japan, incorporating the services of MWKL, a KBR/JGC subsidiary.

In addition to the development of offshore upstream gas production facilities, the Pearl GTL project comprises the development of an onshore GTL plant that will produce 140,000 barrels per day (bpd) of GTL products and approximately 120,000 barrels of oil equivalent per day (boepd) of Natural Gas Liquids. When complete, it will be the largest GTL complex in the world.

The KBR/JGC team's role will include project management (PMC) and start-up support of the overall onshore Pearl GTL complex, along with cost-reimbursable EPCM of the GTL synthesis, utilities and infrastructure sections of the complex. The overall PMC and EPCM activities for the utilities and infrastructure will be managed from MWKL's Greenford, U.K. offices, and the EPCM activities for the GTL synthesis will be managed from the offices of JGC in Yokohama, Japan.

Character / Job References:

„X Mr. Jerel Sachs, PMC Directorate Controls Manager ¡V Project Management Department (Kellogg Brown and Root Int'l. Inc.) ¡V tel: +974 4972490, mob: +974 5870451, email: Jerel.Sachs@kbr.com ; Jerel.Sachs@mwkl.co.uk (SHELL Pearl GTL Project, Ras Laffan Industrial City, P.O. Box 22131, Doha, State of Qatar).

„X Mr. Sidney Dearing, ADT Deputy Project Director ¡V Asset Delivery Team (Kellogg Brown and Root Int'l. Inc.) ¡V tel: +974 4972624, mob: 5891068, email: Sidney.Dearing@kbr.com ; Sidney.Dearing@mwkl.co.uk (SHELL Pearl GTL Project, Ras Laffan Industrial City, P.O. Box 22131 Doha, State of Qatar).

„X Mr. John Tuck, PMC Cost/Change Manager ¡V Project Management Department (Kellogg Brown and Root Int'l. Inc.) ¡V tel: +974 4972897, mob: +974 6585378, email: John.Tuck@kbr.com ; John.Tuck@mwkl.co.uk (SHELL Pearl GTL Project, Ras Laffan Industrial City, P.O. Box 22131, Doha, State of Qatar).

„X Ms. Tolani Azeez, PMC Prime Contracts Manager ¡V Project Management Department (Kellog Brown and Root Int'l. Inc.) ¡V tel: +974 497-2889, mob: +974 5286571, email: Tolani.Azeez@kbr.com ; Tolani.Azeez@mwkl.co.uk (SHELL Pearl GTL Project, Ras Laffan Industrial City, P.O. Box 22131 Doha, State of Qatar).

Career Profile:

Experienced as a successful office executive in a prestigious company:

02 SEPTEMMBER 2007 ¡V to present

„X Kellogg Brown and Root Int'l. Inc, Principal Administrative Specialist, Project Management Contracts (PMC) Department for Shell Pearl GTL Project, Ras Laffan Industrial City.

04 APRIL 2002 ¡V 14 JUNE 2007

(with various assignments)

„X M.S. Al-Suwaidi Industrial Services Co. Ltd., Project Secretary, Construction Division for Hadeed Oxide Conveyor & Upgrading of Port Facilities Project (a SABIC Affiliate)

„X Saudi Arabian Fertilizer Company (SAFCO) / National Fertilizer Company (IBB). Administrative Assistant, Employee Relations and Compensation Department, Secretary, Payroll and Benefits Section, Finance Department (SAFCO / IBN AL-BAYTAR)

„X M.S. Al-Suwaidi Industrial Services Company Ltd., Personal Assistant, Project Management Department

„X M.S. Al-Suwaidi Industrial Services Company Ltd., Division Secretary, Insulation Division

„X M.S. Al-Suwaidi Industrial Services Company Ltd., Secretary/Document Controller/Librarian, Engineering Department

Summary of Work Experiences: (From present to previous)
Name of Company / Country: KELLOGG BROWN & ROOT INT'L. INC., P.O. BOX 22131 PIONEER OFFICE LOT W7A, PEARL GTL PROJECT (JK) HAMAD STREET, RAS LAFFAN INDUSTRIAL CITY, QATAR
Project: SHELL PEARL GTL PROJECT, P.O. BOX 22131 PIONEER OFFICE LOT W7A, RAS LAFFAN INDUSTRIAL CITY, QATAR
Position Held: PRINCIPAL ADMINISTRATIVE SPECIALIST
Date joined ¡V KBR: 02 SEPTEMBER 2007 TO PRESENT

Key Job Responsibilities
:
„X Provides administrative support to the Project Controls Manager (Directorate & O/M), Cost Manager, Change Manager and to the entire Project Management Department and Change Management Department.

„X Send out meeting invitations to client and subcontractors as directed by Project Controls Manager and Change Manager.

„X Performs both standard and advanced secretarial duties. Uses independent judgment in defining methods to reach and end product for administrative tasks.

„X Received visitors, reads and routes incoming mail, and processes paperwork such as invoices, operations reports, purchasing documentation or related reports.

„X Maintains calendars, schedules, and coordinates appointments to Project Controls Manager, Cost Manager and Change Manager.

„X Access to Nexus System (Correspondence Management). Able to create, view and print correspondence like Subcontractor Variation Order Request, Extra Work Orders, Change Orders and Project Management Deviations in the system for and on behalf of the Project Controls Manager.

„X Updates Project Management Contractor's Contract Trend Status Register (Potential Forecast Status by Contract) as and when required by the Project Controls Manager.

„X Update Project Organigrams (Org Charts) for the basis of Check Estimates combining into one project database.

„X Prepare Agency Labor Requisitions and Global Expat Requisition for International Assignment for all manpower requirement within PMC Project Controls.

„X Revision and update of all Organization Charts for the project for the latest revision of Check Estimates showing actual start and end dates forecast.

„X Raise & initiate Agency Labor Requisitions and International Mobilization Assignment for all manpower required for the project.

„X Keep records of all Change Management documents such as Project Variation Notice, Change Work Proposal, Change Work Notification, Project Deviation Notice, Internal Budget Transfer, Contingency Drawdown, etc.

„X Custody of the Personnel Files, Rotation Schedule. May generate confidential files and reports. Standard procedures exist for most duties.

„X Maintains and/or creates files for record keeping system. Sorts, labels, files and retrieves documents, or other materials.

„X Allocate and ensure Personnel Assignment Authority Form (PAAF) data is completed for all newly hired employees.

„X Create position number in the database (MS ACCESS).

„X Upload in the database (MS ACCESS) all Personnel Assignment Authority Form.

„X Upload work hour via CITREX (Timesheet Module).

Name of Company / Country: M.S.AL-SUWAIDI INDUSTRIAL SERVICES COMPANY LIMITED (CONSTRUCTION DIVISION), P.B. No. 991, AL-JUBAIL - 31951, K.S.A.
Project: OXIDE CONVEYOR & UPGRADING PORT FACILITIES PROJECT HADEED (A SABIC affiliate), JUBAIL, K.S.A.
Position Held: PROJECT SECRETARY
Date joined ¡V SIS: 04 APRIL 2002 ¡V 14 JUNE 2007

Key Job Responsibilities
:
„X Provides administrative support.

„X Maintains calendars, schedules, and coordinates appointments, meetings, etc.

„X Writes or drafts correspondence, reports, documents and/or written materials.

„X Reviews incoming correspondence, initiates replies as appropriate, routes matters requiring action by staff or other organizations and follows up to ensure actions are completed.

„X Reviews outgoing correspondence, edits for procedural and grammatical accuracy, conformance to general policy and factual correctness, advises writer of problems needing attention.

„X Edits written material for accuracy, format and arrangement of material.

„X Records and/or transcribes minutes of meetings, hearings, dictation, dialogue, etc. and produces documents in draft or final format.

„X Prepare and/or process documents, review for accuracy and completeness, update information and/or evaluate against policy, compare elements for consistency or logical relationships, etc.

„X Receives calls and/or greets visitors, takes and relays messages, responds to requests for information, provides information or directs caller/visitor to appropriate individual.

„X Provides assistance and/or on-the-job training.

„X Maintains and/or creates files or record keeping system. Sorts, labels, files and retrieves documents, or other materials.

„X Provide Secretarial / Clerical support throughout the entire project directly to the Project Manager & Construction Manager but not limited to Hadeed (Main Contractor) and to Saudi Voest Alpine / Voest Alpine Material Handling (client) and to all members of the entire project and to fulfill liaison and communication requirements of the project.

„X Assisting Project Manager and Construction Manager in the daily running / coordination of the project.

„X Maintain good communication links with members of the project internally.

„X Monitor email correspondence for and on behalf of the Project Manager, Construction Manager and the entire project.

„X Produce project technical documents as required.

„X Any other duties which are required by Project Manager and Construction Manager.

Also include but is not limited to: Organizing travel and medical appointments to worksite.

„X Arrange meetings and functions as required.

„X Typing reports and tender documents.

„X Collating project documents.

„X Accurate document control for all documentation and drawings internally and externally.

„X Provide general support to other teams as necessary.

„X Office administration and liaison to all project proponents including vendors.

„X Follow up status (delivery schedules and arrival schedules) of all shipments locally and internationally.

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