Resume - Proficient use of Microsoft Office Applications, Operating Systems, SAP R3/R4, G...

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Resume #83037

CONTACT INFORMATION:
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Summary of Qualifications:

-Over 6 years Administrative Experience
-Ability to communicate with all levels of management and employees
-International communications and relations
-Fluent in English spoken and written; Arabic learning process
-Strong people skills, organizational abilities, and business experience
-Oil and Gas/Construction knowledge of Technical and Office support procedures
-Health care knowledge of clinical, community, and patient services
-Proficient use of Microsoft Office Applications, Operating Systems, SAP R3/R4, Graphical Applications, IE Browser, E-mails, EDMS System such as Livelink, E-Cabinet and MS Access, Equipment Communications, Programming Languages, and Computer Troubleshooting
-Typing speed of 50 W.P.M.

Objective:
Desire a position where I can effectively use my expertise in maintenance, filing, communications, and computer skills.

Work Experiences:

October 17, 2008 - Present
PROJECT SECRETARY cum DOCUMENT CONTROLLER
Al Jaber Energy Services LLC.
Project/Client: Green Diesel Project/TAKREER
Badge No.: 103481
Abu Dhabi, Ruwais Refinery

Responsible for clerical support to Project Manager and all AJES Project Team entails:

-Formatting, drafting and editing of correspondences
-Review/Check all incoming documents requiring for approval of Project Manager
-Ordering and maintaining inventory log of stationery and supplies
-Maintain and update project task for action of Project Manager
-Maintain project appointment schedules of Project Manager
-Responsible for any administrative/project correspondence and issues
-Coordinate, collect & compile departmental data for the preparation of daily, weekly, and monthly reports for discussion and briefings of top management
-Travel arrangements for P.M. as required
-Coordinate and delegate administrative tasks to other administrative assistants within AJES and the CONTRACTOR's
-Attend HSE Tool Box Meeting once a week
-Coordinate Internal and CONTRACTOR's External meetings
-Taking Minutes of Meeting and execute final report for submission
-Filing and archiving of documentation to facilitate easy retrieval at a later date
-Maintain document register of the latest drawings on a project
-Create an electronic and hard copy register of documents and maintain a history of drawing revisions and transmittals
-Ensure the latest revision and approval status of drawings is kept updated continuously
-Registering of internal and external documents
-Maintain the logs of letter, transmittal and confidential information
-Perform other tasks assigned by P.M.

February 15, 2008 - September 17, 2008
PROJECT SECRETARY cum DOCUMENT CONTROLLER
Saudi ARAMCO
1st Project/Owner: Yanbu Gas Plant Expansion/Saudi ARAMCO
2nd Project/Owner: Additional Capacity Phase II Project (Bulk Plant)/Saudi ARAMCO
Consultant: Industrial Management Technology Methods (IMTM)
Badge No.: 8814255
Yanbu ARAMCO Site Office /Dammam Office Building, K.S.A

Responsible for clerical support to Sr. Project Engineer and all Saudi Aramco Project Team entails:

-Coordinate Internal and External meetings
-Formatting and editing of documents as required
-Serve as contact person for any administrative/project correspondence and issues for the unit
-Coordinate, collect & compile departmental data for the preparation of daily, weekly, and monthly reports for discussion and briefings of top management
-Issue of weekly highlights for the division
-Travel arrangements of the project team
-Coordinate and delegate administrative tasks to other administrative assistants within Saudi Aramco and subcontractors
-Preparation of expense report for the Saudi Aramco Team
-Responsible of Temporary Access Request using SAP ARAMCO Corporate Portal and Material Gate Pass
-Set-up and maintain files using Livelink/E-Cabinet for the team
-Review catalogue, distribute all drawings and other submittals as required by the team
-Scan and upload to database the approved drawings; file current hard copies and any supersede versions
-Maintain the logs of letter, transmittal and confidential information
-Organize file copies of hard & softcopy documents, incoming and outgoing effectively
-Maintain effective security and archiving of all electronic and hard copy documentation for fast retrieve of documents
-Maintain accurate record of the receipt and issue of transmittals
-Maintain document control registers/documents for incoming and outgoing project documents
-Create an electronic and hard copy register of documents and maintain a history of drawing revisions and transmittals
-Registering of internal and external documents
-Ensure that the latest revision and approval status of drawings is kept updated continuously
-Expedite and maintain acknowledgements to transmittals
-Expedite responses to transmittals sent for review/comment
-Ensuring that drawing transmittals are acknowledged in case there is a dispute on whether the drawings were transmitted
-Scanning, creation of CD's and file manipulation
-Perform other tasks assigned by the superiors

March 7, 2006 - February 29, 2008
MEDICAL RECORDS CLERK cum RECEPTIONIST
Makati Medical Center
Amorsolo Street, Philippines

-Responds to requests for medical records; processes letters and reports; answers and directs telephone calls
-Creates new medical records and retrieves existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer; Release patients requested records
-Transport chart to nursing units and emergency room and endorsed the signed request slip to doctors completion clerk
-Maintains patient confidence by keeping patient records information confidential
-Serves and protects the hospital community by adhering to professional standards, hospital policies and procedures
-File patient's folder and medical records to master file
-Perform other duties that maybe assigned to or required the job

April 02, 2004 - March 7, 2006
LASER TECHNICIAN cum SECRETARY
Makati Medical Center
Amorsolo Street, Philippines

-Responsible in assisting consultants with phototherapy and laser procedure
-Ordering and maintaining stationery and equipment supplies
-Dealing with correspondence, collating information and writing reports
-Schedule and confirm appointments for patients
-Maintenance and updating of all records pertaining to the center
-Should serve as an ambassador for the laser center when dealing with patients
-Compose, type, and distribute meeting notes, routine correspondence, and reports
-Greet visitors and patients, handle their inquiries, and direct them to the appropriate persons according to their needs
-Answer telephones and give information to patient and take messages
-Performs other tasks assigned by superiors

October 23, 2003 to February 2004
COMPUTER ASST. cum TECHNICIAN
Sterling Group of Companies
Pasong Tamo Extension, Philippines

-Responsible for maintenance and troubleshoot of the computer parts, peripherals, software and hardware
-Conducts Preliminary repairs of computer parts and peripherals found in the outlet to minimize sales losses
-Assist customers in all their queries and concerns to provide them with ease and convenience
-Logs in and checks out customers before and after using our services and collect charges accordingly
-Perform regularly entire task listed on the checklist to maintain optimum performance of all computer parts and other peripherals found in the outlet to maximize sales opportunity
-Maintenance of computer terminals, software and hardware
-Troubleshoot software & hardware

August 18, 2002 - August 18, 2003
DOCUMENT IMAGING CLERK
Makati Medical Center
Amorsolo Street, Philippines

-Arrange of records by terminal hospital number
-Create batch number in the scanner
-Feed prepared records to M3097 DE/DG Image Scanner
-Stamps SCANNED and the box. no. on the first page of every scanned record and placed inside the coded box
-File back medico-legal and neuro-psychiatry records to master file
-Edit and indexed scanned records according to batch sequence
-All original records indexed are placed inside the coded File Manager Box for off-site storage and safekeeping

Educational Background:

Having 15 years of notable Educational Institutions and got a Bachelor Degree in Computer Science major in Information Technology from Asian College of Science & Technology Philippines, Batch 2002.

Training Certificates:

May 04, 2005
Basic concepts of Infection Control
May 09, 2005
Work Attitude and Customer Service
September 4, 2001
E-Commerce towards Economic Advancement
September 29, 2001
Flash on Web
January 1999 - March 1999
On the Job Training as Data Encoder

Achievements:

-TESDA - Technical Education and Skills Development Authority
Certificate of Competency - COMPUTER TECHNICIAN
Certificate No.: 991308041047
-Best Webpage Design year 2002

Personal Information:

I am 28 years old, Filipino Nationality, married with two (2) kids and was born in Makati City, Philippines Year 1980. I am a person who can handle pressure, proactively, amiable, fast learner, keen to detail, attentive, self-motivated, result oriented and flexible.

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