CONTACT INFORMATION:
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KBR Energy & Chemicals
Date of birth 18-08-1970
Marital status Married
Nationality Indian
Religion Christian
Languages known English, Hindi, Malayalam
Passport No E4112841
Driving License Indian (LV)/ Saudi Arabia (LV)
KEY SKILLS:
Document Control, Data Control, Administration, Project status update, Web Designing & Programming in ASP.NET, VB.NET, Web Applications, and Access Programming.
CAREER SUMMARY:
Nov 19, 2008 - To date Sr. Document Specialist, KBR Energy & Chemicals, USA
Saudi Kayan Olefins Project ¡V Al-Jubail, Saudi Arabia
Dec 2006 - Oct. 2008 Lead Document Controller / Document Control Manager (last 8 months)
Hitachi Plant Technologies Ltd, Japan (Sojitz, PetroRabigh Project, KSA)
Mar 2004 - Nov 2007 Document & Database Controller, Elixir Netcom Solutions Pvt. Ltd, Mumbai.
July 1996 - Feb 2004 Document Controller, Saudi Aramco (Yanbu Refinery, Riyadh Refinery), KSA.
Oct 1994 - Jul 1996 Jr. Document Controller & Admin Asst. Domex Informations Pvt. Ltd, Mumbai.
Apr 1994 - Oct. 1994 Jr. Document Controller & Admin Asst. N. Mohanlal RailTrack Pvt Ltd, Mumbai.
EXPERIENCE SUMMARY & REMUNERATION:
Total Years of Experience: above 15 years
„« 10 yrs as Document Controller(Saudi Arabia)
„« 2.5 yrs as Document & Database Controller(India)
„« 4 years as Jr D.C. / Office Administration. „« Present Salary
„« Vacation
„« Joining Time:
:
: us$10 / hour x 10 hour
6 month / 15 days
35 days
OVERSEAS EXPERIENCE:
Nov 19, 2008 ¡V Till date Sr. Document Specialist
KBR Energy & Chemicals, USA, www.kbr.com
Saudi Kayan Olefins Project ¡V Al-Jubail, Saudi Arabia
Through my employer Sepam Specialist Ltd, Ireland (Engg, Procurement & Management)
Set up Project Document Library and document management system as per project document procedure in Main Office and Site office, in professional way to store, record, retrieve documents and drawings at easiest way. This includes, but not limited to:
* Provide training to new comers in EDMS and Webtop Applications for easy tracking and retrieval of documents & drawings.
* Set up Project Specification Index, folders and arrange shelves with label for each disciplines.
* Set up Data Sheet Index, folders and arrange shelves with label for each disciplines.
* Set up Design Drawings Index, folders and arrange shelves with label for each disciplines.
* Set up Isometric drawing index, folders and arrange shelves with label by area, system wise.
* Set up Spool Erection Drawings (Above Ground & Under Ground) index, folders and arrange shelves with label by area, system wise.
* Set up Vendor Drawings & Documents filing and record maintaining.
* Set up Log for Incoming & Outgoing Transmittals & Correspondences.
* Set up Folders to scan all documents and drawings to store electronically and hardcopy.
* Allocate Job responsibility to each sections of Document Control Team, like, Vendor Document Controller, Drawing Document Controller, Technical Document Controller, Correspondence Document Controller etc. Assign Assistant for required sections.
* Conduct audit to make sure, documents are recorded, stored in right place and in sequent as per project document procedure.
* Prepare Document Matrix for distribution of documents and update list, as required.
* Prepare Document Revision Notification and send to all concerned as per document matrix.
* Support Technical Service Dept, Engineering Dept, Construction Dept, Pre-commissioning & Commissioning Department in routine document concerned activities.
* Maintain master record register of all documents and drawings with latest revisions.
* Set up QA/QC Document Control Logs like:
* Method of Statement
* ITP - Inspection & Test Plan
* Test Packages
* Punch Lists
* Surveillance Reports
* NCR - Non Conformance Reports
* Walk-Through Reports
Dec 2006 ¡V Oct. 2008 Lead Document Controller / Document Control Manager (last 8 months)
Hitachi Plant Technologies Ltd, Japan (in licence of Sojitz, KSA)
PetroRabigh - UO1 Project, Rabigh, Saudi Arabia http://www.hitachi-pt.com; http://www.petrorabigh.com/
PetroRabigh Joint Venture of Saudi Aramco & Sumitomo Chemicals Ltd, Japan.
PetroRabigh One of the largest PetroChemical Plant in the world.
Through my employer Sepam Specialist Ltd, Ireland (Engg, Procurement & Management)
Ref: Peter Menard, HPT Sr.Construction Manager, Kato San, Construction Manager
Hitachi, one of the leading designing, engineering, plant constructor for power plant, substation, Sea Water Intake, Air Separation, Cooling Water Systems, Waste Water Treatment, Wet Air Oxidization, Incinerator Unit etc.
6 major tasks handled in our Dept.
Manage register, revision, distribution, follow up, Queries of:
a) Design, Pipe support, Isometric drawings and Technical Documents.
b) Vendor Drawings and Documents.
c) Consultant Drawings and Documents for approval, return and further distribution to concerned disciplines.
d) Manage Technical documents and drawings from subcontractor for approval, return and distribution to concerned disciplines.
e) Manage Correspondence of Incoming & Outgoing and its distribution.
f) Preparation and Handover of Project Record book/Dossier.
During the tenure of my service, I have leaded the entire Unit (team of 10 members) with excellent performance (training, allocating task, maintain good relation with all staff) and also managed the unit during vacation or absence of present manager as Lead Document Controller.
* Set-up & maintain a Document Control Centre as per Project Procedures.
* Develop various Registers (Drawing Register, Correspondence Register, Vendor Register, Transmittal Register, Owner Review Document Register, Fabshop Drawing Register, Distribution Matrix Tracking Register, Technical Review and Tracking Register, Purchase Order Register, Invoice Register etc).
* Update various Registers.
* Assist entire team members in unit functions
* Receipt of drawings and documents from Hitachi Tokyo, Indexing, Quality Checking and updating in concerned folders, drawing sticks etc.
* Issue Drawings / Documents / Specifications / Vendor Data to Sub Contractor.
* Receive, Consultant drawings and documents submit to company for approval, distribution, tracking of documents, after approval intimate to Tokyo office and all concerned disciplines as per distribution matrix.
* Receive all vendor documents and drawings and make sure updated in register and all documents received as per the schedule and follow up for the same.
* Make sure easy retrieval of drawings and documents whenever required.
* Monitor Distribution and updates of Drawings and documents to various site offices.
* Register, update, monitor and tracking of Technical Review documents for review and approval. Issue to sub contractor and inform to Area Manager & internal disciplines.
* Preparation of Revision Notification and update to Area Manager and concerned.
* Conduct internal audit monthly, to maintain quality of work as well as to ensure all documents and records are in place.
* Prepare monthly / Weekly Report for various Drawings / Documents received and issued.
* Generate document numbers for all types of engineering documents and drawings, procedures, method statements, ITPs, RFI's, SI's etc.
* Submit drawings and documents to client for approval.
* Set-up and maintain Technical Library for Standards and Codes.
* Co-ordinate with all disciplines for strict compliance to Client Standard and ISO 9002 Standard.
* As-built drawings and project dossier preparations.
* Hand over / Turn over of project documents and drawings, record books.
* Liaison with head office/ Engineering centres for unresolved engineering queries.
* QA/QC: Punch list Tacking, Test packages tracking, ITP, Surveillance Reports, NCR, Walk-Through Reports, FAT, SAT - handover at project close out.
* Procurement: Maintain all Purchase Orders, Local Purchase Orders, P.O. Logs, Changer Orders, C.O. Logs and handover at project close out to PED.
* Invoicing: Maintain all Invoices, Invoice Logs and handover at project close out to PED.
* Commissioning & Pre-Commissioning: Maintain original MCC (Mechanical Completion Certificates), RFISU (Ready For Initial Start-Up of plant) certificates. Maintain its log and follow up for signatures from various disciplines and departments of PetroRabigh, at later stage of project close out for signatures and handover at project close out to PED.
* Developed application in access to register drawings and documents and to retrieve various automated reports. And able to develop more advanced application in ASP.Net and SQL Server.
July 1996¡V Feb 2004 Document Controller
Al-Suwaidi, SAUDI ARABIA.
www.suwaidi.com, www.suwaidi-industrial.com
Ref: Mr.Subu, HRD Superintendent
Major subcontractor of Saudi Aramco, Chiyoda, Flour Daniel, SABIC, Yanpet etc.
Leading group of companies specialized in Construction, Trading, Catering, Accommodation, Manufacturing, Real Estate, Equipment rental and Information Technology.
During the tenure of my service I had been employed in Yanbu Refinery and Riyadh Refinery (Saudi Aramco) through our company's (suwaid's) manpower supply contract.
June-2001 to Feb-2004
(Project Data & Document Controller ¡V SAUDI ARAMCO-Riyadh Refinery)
* Set-up & maintain a Document Control Centre as per Project procedures.
* Receipt of drawings and documents from design consultant
* Generate document numbers for all types of engineering documents and drawings, procedures, method statements, ITPs, RFI's, SI's etc.
* Submit drawings and documents to client for approval.
* Allocation of drawings/documents to the subcontractors and vendors.
* Distribution of drawings/documents to various internal disciplines and site.
* Set-up a computerized document control system.
* Control of Field Design Changes, NCRs, Site Instructions, RFQs etc.
* Set-up and maintain Technical Library for Standards and Codes.
* Generate and distribute various weekly, monthly reports and summaries.
* Co-ordinate with all disciplines for strict compliance to Client Standard and ISO 9002 Standard.
* As-built drawings and project dossier preparations.
* Final document handover to Client
* Liaison with head office/ Engineering centres for unresolved engineering queries.
* Hands on experience with IDMS & IPMS, (Integrated Data Management System & Integrated Project Management System) a SAP/ Mainframe environment.
July 1996 to May 2001
(Document Controller ¡V SAUDI ARAMCO-Yanbu Refinery, KSA)
* Administrative support to the Project Management Team
* Attend management and engineering meetings, preparation of minutes of meeting
* Technical correspondences and follow-ups,
* Liaison with Client, Subcontractors & Vendors
* Set-up and maintain a computerised document control system
* Control of all incoming/outgoing drawings and documents
* Allocation of drawings and documents to the subcontractors & internal
* disciplines
* Receive drawings from Engineering center
* Plotter, scan, archive drawings and engineering documents
* setup a Technical Library of Codes & Standards
* As-built preparations and control
* Compilation of Mechanical Catalogues
* Final documentation handover
*
EXPERIENCE IN INDIA:
Mar 2004 ¡V Nov 2007 Document & Database Controller
Elixir Netcom Solutions Pvt. Ltd, Foundain, Mumbai
Prominent CAD, Engineering Design, Technical Writing, Software Design,
Web Design, Web Application, and Hosting provider in
Mumbai and Offshore project division of CRUX Solutions, CANADA
Ref: Mr.Raju Pillai, HRD
Job profile:
* Allocation of drawings/documents to the engineers, Technical writers, Auto cad Draughtsman as per the guidelines.
* Scanning, archiving documents.
* Control of specifications, procedures, method statements etc
* Maintain library for International Codes and Standards
* Compilation of QA record books, Mechanical Catalogues
* Maintain & update computer database system for documents.
* Administrative support to the Project Management Team.
* Update project status in 'Dot Project' ¡V Project Management System
* Record Schedule and allotted tasks to Project members
* Review and report project progress, Estimated period for completion.
* Provide engineering / technical query responses to the clients.
* Technical correspondences & follow-ups.
* Management and supervision of staff & equipment.
* Executive presentations, attend conferences, minutes of meeting preparation.
* Electronic data management from home office / engineering centres
Oct 1994 to Jul 1996 Jr. Document Controller & Admin Asst.
Domex Informations Pvt. Ltd, Mumbai.
Human Resource Rich knowledge Management Company, which provides technical data to USA, UK, EUROPE since 1994 and publisher of researched information on India's core Industrial sectors like Power, Electrical, Chemical, Sugar etc.
www.domex.co.in
Ref: Mr. P. V. Satya Narayana ('PVS'), Managing Director
Apr 1994 to Oct. 1994 Jr. Document Controller & Admin Asst.
N. Mohanlal RailTrack Pvt Ltd, Mumbai.
Ref: Mr. Aneesh Patel, Director
July 1992 ¡V Mar 1994 Computer Trainer
Computer Base, Kunnamkulam, Kerala
Mr. P.M. Chackochan, Director
EDUCATIONAL QUALIFICATION:
YEAR OF PASS LEVELS BOARD/UNIVERSITY
Sep 2006 Auditor/ Lead Auditor - Quality Management System ISO 9000:2000 Standards TQA International, Korea,
Approved by NRBPT, India Govt.
Sep 2006 ISO 9001:2000 Awareness & Documentation SSQMI, Mumbai
Dec 2005 IELTS (6.5 band) Cambridge University, UK.
Jun 2004 Software Development (Web/Window) ASP.Net, VB.Net, Sql Server Cyber Prism Ltd. (Member of Software Technology Parks of India, Govt. of India)
Apr 2001 Web Design Web biz, Kerala.
Jun 1992 Diploma in Computer Applications LBS Center for Science & Technology, (Govt. College), Trivandrum, Kerala.
Apr 1991 B.A. (Economics) Calicut University.
Apr 1988 Pre-Degree (Economics) Calicut University.
Mar1986 SSLC Kerala Board.
Courses attended: Safety for Supervisors, Plant Permit System, ISO 9002 standards
KNOWLEDGE EXPERTISE IN OTHER AREAS:
Computer Knowledge:
* Excellent knowledge in Computerised Document Control System. Sound knowledge in Excel, Msword and Flash, Power point Presentations etc.
* Possess sound knowledge in database management system and programming by using Access, SQL & VB.Net, ASP.Net, Web Application, Web Design etc.
* Excellent knowledge in MAINFRAME, SAP, ESP, EDMS, Documentum. Material Management, Procurement Management, Equipments & Spare Parts Cataloging. Materials description and specification checking, BOM entry, linking spare parts to parent equipments, order stock materials, prepare Purchase requisitions etc in Mainframe as well as SAP system.
* ESP(Equipment Spare Parts Cataloguing system) To update materials noun, description, specification, part#, Drawing#, related equipment details etc prior to assign stock numbers by standardization team.
* Excellent knowledge in SQL, Web/ Intranet updating, by using Photoshop, Flash, Front page. Trouble shooting hardware, software installations, LAN environment etc.
Technical Standards and Codes:
Have good awareness of various International Standards and Technical codes like ASME, ASTM, ANSI, API, BSI, UL, NEC, NEMA, NACE, NFPA, DEP (Shell) etc.
Awareness of Equipments & its Drawings:
Possess sound knowledge on the following Equipments and its spare parts in the oil & gas, refineries, and petrochemical industries:
Pumps, Compressor, Motor, Turbine, Transformer, Cooler/ Fin fan, PZV etc.
Able to list out its spare parts from drawings, data lists, data books etc and cross check description, specifications, part no, item no and identify it with stock details in SAP / Mainframe systems.
Interpersonal skills:
Possess strong interpersonal skills & managerial abilities, effective problem solving capabilities, strategic planning talents, closely worked with Budget analysis, Cost Control/ Planning and Scheduling Departments. Committed to excellence in job performance. Highly responsible for meeting dead line targets set aside by the Management.
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