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Resume #86445

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EXPERIENCE

Tanganyika Oil Company – Calgary
Administrative Assistant / Office Coordination and Management of Services
April 2008 - present
* Assisting Recruiting and Operations departments and the Office Manager / Executive Assistant as required. Assumed duties of Office Manager July 2009.
* Coordination of meetings, office space, moves, computers and telephones and special events.
* Organizing accommodation, office set up, transportation and special functions for visiting staff from China and Syria.
* Responsible for preparation and proofreading of complex documents including contracts, correspondence, job profiles, stock option documents, and templates using Word.
* Preparation of Excel and Power Point documents including employee database, timesheets, and expense accounts in three currencies. Manipulating data.
* Researching and verifying information, expediting, tracking, filing, and amending documents.
* Seeking legal counsel regarding contracts and terminations as required.
* Responsible for arranging and verifying complex and urgent travel arrangements for potential and present employees to and from China and Middle East from numerous countries and the Syrian Petroleum Corporation Chairman and staff, according to Company policies. Ensuring Visa requirements are met.
* Extensive communication with potential and current employees in Calgary and Syria and other countries regarding travel, contracts, visas, stock options, benefits, payroll, employee issues and concerns, policies, procedures, computers, telephones and expenses.
* Assisting the recruiter with interview arrangements, and resume filing, tracking and retrieval.
* Assisting with training of recruiting staff, and guidance of contract staff.
* Posting and removal of job profiles on Company and external websites. Researching Website issues and policies.
* Liaison with information technology company, vendors and building services. Obtaining cost effective services in a timely manner according to Company policies. Researching new suppliers to obtain cost savings. Ordering supplies.
* Assisting the President, Chief Financial Officer and Calgary office staff in absence of the Executive Assistant/Office Manager. Reception relief.

Simpson and Associates Executive Search Inc. - Calgary
Administrative Assistant/Receptionist
February 2003 – April 2007
* Screening and directing many telephone calls daily.
* Greeting numerous visitors.
* All aspects of administration and reception for a senior executive search firm including assisting the President and senior consultants and researchers.
* Responsible for contact with information technology support services, purchasing and leasing equipment and software, assisting employees with computer issues and concerns, training and assisting staff with Word, Filemaker, Outlook and Maximizer.
* Co-ordinating appointments, maintaining calendars, conference room bookings, meeting and event arrangements including catering. Arranging client appreciation and other large scale special events for high profile clients from major oil companies and other industries several times a year.
* Booking complex and precise travel arrangements including flights and hotels and tracking expenses for chargeback to clients.
* Typing, extensive editing and proofreading correspondence, preparation of Excel spreadsheets and Power Point presentations, and database entry.
* Compiling weekly and monthly reports, researching data for input into reports and checking for accuracy. Logging searches, assigning search numbers, opening files and tracking successful candidates.
* Liaison with service providers regarding telephone system, updating voicemail features and messages, recording main voicemail message and assisting employees with voicemail and telephone, troubleshooting and working with providers to achieve solutions to problems.
* Liaison with vendors including supply, stationery, and service companies and with building maintenance including security.
* Updating mailing and telephone lists.
* Other administrative duties as required including Internet research, weekly accounts payable, tracking payments and leases and maintaining server backup tape system.
* Filing, mail, fax and courier duties.

Korn/Ferry International - Calgary
Administrative Assistant/Receptionist
October 2000 - October 2002
* Duties similar to above.

EDS (formerly SHL Systemhouse) - Calgary
Administrative Assistant/Receptionist
March 1997 - October 2000
* Reception and administration for a staff of 250 to 350 with a large computer company, including greeting visitors, answering telephone calls, and typing correspondence.
* Liaison with vendors and building maintenance. Ensuring office security as clients included governments of several provinces, including Registry offices, and security of data was essential.
* Extensive complex travel and meeting arrangements and catering for up to
22 meeting rooms. Arranging, coordinating and attending client events for high profile international clients. Assisting visiting clients with meetings over several days.
* Answering staff questions regarding employee issues, benefits, payroll, vacation and travel policies, particularly from new hires and assisting with paperwork.
* Security and business card requests.
* Mail duties and frequent, high-value courier shipments requiring complex customs documentation.
* Maintaining and purchasing office supplies and furniture.
* Other administrative duties as required.

Contract Employment - 1996 - 1997
Administrative Assistant/Receptionist

Previous Oil Company Experience:

Pacific Gas Transmission; CS Resources Limited; Conoco Canada Limited.

EDUCATION

Mount Royal College - Honours - Human Resources Certificate Program:
* Business Communication Techniques * Wage and Salary Administration.
* Principles of Management * Personnel Administration
* Organizational Behaviour * Techniques of Recruiting and Interviewing
* Policies for Human Resources * Government and Politics of Canada
Career College Calgary - Word Processing
Lethbridge Community College - Honours - Business Administration Diploma

SOFTWARE

Windows, Outlook, Filemaker, Word, PowerPoint, Excel, Lotus Notes, and Internet.

CONTINUING EDUCATION

* Petroleum Industry Training Service – Introduction to Oil & Gas Technology
* Customer Service Excellence
* Basic Travel Agent
* Public Speaking
* Professional Development for Administrative Assistants
* Sales and Marketing
* Time Management
* Self Empowerment and Peak Performance and Conflict Resolution Skills
* Assertiveness Training
* Increasing Human Effectiveness; Managing the Rapids of Change

AWARDS AND RECOGNITION

R.E.A.L. Reward - For contributing to EDS by providing ongoing support for the entire EDS staff, willingness to help and find answers and pleasant attitude.

IMPACT Award for Adding Value - For contributing to EDS using my organizational and communication skills and friendly disposition. Helped employees and located information in a timely manner. Ensured office ran smoothly on a daily basis.

Interests – Family, travel, volunteering, learning Spanish, reading and music.

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Brief Description

Free! Dynamic business development and operations executive with 25+ years of experience and a history of delivering multimillion dollar P&L improvements by identifying and capitalizing on opportunities to win new business, reduce costs, and enhance processes / productivity. Strategic thinker.

with practical experience in HRM and Marketing & B.D. fields enhanced by theoretical MBA background. Well acquainted with HRM, organizational and marketing practices gathered within my career path. I also have an aptitude for learning and high level of adaptability

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Purchasing/Contract Administration career includes experience in oil & gas, subsea, petrochemicals and drilling. It also includes large and small projects and many years in chemical/refinery enviroment. My Motto: Whatever it takes to get the job done.

Oil & Gas Volume Professional

Work Experience. 30 years experience in HR administration in government service, 2 years experience as HR Officer in a political party office and 6 months experience as HR officer in a large oilpalm plantation.

Experienced finance manager worked in Banking, Oil and Gas, Constructions and Oil Field Services Sectors

Very high administrative, Organizational and Negotiating Skills, B.Sc Business Administration, PGD Business Studies

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Senior Financial Analyst with a background in IT and Finance. I have experience in JDE world, JDE one world and SAP System Accounting software. I have enhanced my knowledge in SAP, being involved with the system conversion from JDE to SAP at UFA from July 2006 to August 2008.

Procurement/Purchase/Buyer Experience in SAP R/3

Over 15 years working experience in private sectors and International Organization as Executive Secretary to expatriates, Human Resources Officer, Procurement Officer, Interpreter/Translator and Project Assistant.

MBA, PHR

SAP, Wall Street, Microsoft Applications, Oracle, Excaliber, AS400, Lotus Notes, Outlook Word, Excel, Powerpoint, Access, Account Control System (ACS), Bondmaster, Certmaster, iValt Imaging System, Structure Analytical Modeling (SAM), Wall Street Office, AM Trust, TAS, Bloomberg, (NOM) New Operatin

A seasoned Contracts Specialist Professional with thorough knowledge and vast international expertise in Upstream Oil & Gas Contracts and PSC and JV Financials, Project Controls requirements,Cash Call, Budgeting & Cost Control,cost and scope definition ,contracting strategies,Contract Negotiation

Extensive Cost Control experience gained over the last 25 years in the Oil Industry mainly in Drilling

Years of progressive and increasingly responsible executive assistant & office management

PDMS Administration

Results-oriented, quality-driven professional with extensive experience in onshore, offshore operations and construction, demonstrating consistent achievement of objectives, strong leadership & management skills. Advance presentation & inter-personal skills and MS Office literate.

I am a dedicated, performance and goal oriented multi-tasker who will do whatever is necessary to help the company reach its maximum potential.

Procurement, Contracting, Logistics and Inventory management

At present I am working with EASA HUSAIN AL-YOUSIFI & SONS CO., KUWAIT as a Secretary to Project Engineer from 15th February, 2006.

Desired to work in an organization that recognizes and values individual contribution in a professionally challenging way which will broaden the fine skills and will provide opportunities for continues growth and development with utmost devotion and sincerity, there by strengthen the organization to

Land Manager / Land Administrator

My career objective is to become an integral part of a team involved in oil and gas exploration where I can use my problem solving skills and creative abilities to meet challenges and contribute to a dynamic organization.

A reliable, enthusiastic administrative assistant with diverse experience, a strong work ethic and excellent attitude. Personable, diplomatic, flexible and adaptable team-player. Professional deportment and discrete. Self-motivated and willing to learn.

Highly skilled Multi-discipline Estimator. Proven team performer. Experience in working on a multi-cultural environment

Experienced Sr Contracts Administrator

More than 15 years experience in proposal / tenders / bids, presently working in MNC with position of Proposal Team Leader. The company is providing QA/QC services to oil & gas industry. During the last decade I have been improved the present company’s business, with a budget target of 20M€

Monitor and supervise partner organization's financial activities, monitor budget utilization, prepare multi-year budget for the organization and project. Conduct workshop/seminar for the partners on administration and financial management as per donors requirement, financial reporting & compliance.

Experience in Supply and Demand Planning, Customer Service, Logistics and Purchasing

OBJECTIVE: To obtain contract or full time position as a Document Control or Records Administrator and/or other related job.

Application for the Post of " Remote Site Doctor " (Medical Officer/ Doctor/ Occupational Health Consultant / QHSE Rep./ Medical Advisor). (With On & Off Rotation Duty Cycle). (Offshore &/or Onshore).

Chartered Accountant, U.K Citizen, Multi-Lingual 4 Languages incl. French, Mining Experience in French and English Speaking Africa

HR Officer, Recruitment and Administration, Hiring Officer, Hiring Consultant, Marketing

I've been self employed since 1994 as a baker selling fresh baked goods to people restricted to a gluten free diet. Not only have I been the chief baker, I started the business, do all the office work, do all the marketing, maintain the website, etc.

Treasury professional with 20 years experience working for three Fortune 500 companies.

Energy procurement and management, Sales, alternative energy, energy audits

Extended experience in Supply Chain Management process and strategies development, Service integration packages, negotiations, tender exercises, purchasing, logistics, Inventory control and Warehousing.Dynamism, efficiency, objectivity and perseverance

Over 8 years(1 Year in Kazakhstan) Professional Experience in Project Document Management, Administrative and Document Control of Engineering Procurement and Construction activities of Process Plants including Oil and Gas Installations (NGL and Sour Gas Facilities), Refineries and Petrochemicals. M

Over 19 years experience of Executive Secretarial, Administrative and Managerial services of very high professional level, in Saudi Arabia, Sultanate of Oman and India

Dedicated, enthusiastic and diligent individual with excellent organisational skills. I perform at a consistently high standard in a very demanding and pressurised environment. My maturity and professional manner exudes a sense of confidence and calm in a very demanding environment.

Results orientated, hands on multitasked, multifunctional, dedicated manager. Experienced in materials. systems, logistics, & operations management. I am the go to guy to save you from losses in time or money. Please e- mail or call me so we can get together on filling your current opening.

Over ten years in management, team player, strong work and ethical background. Posess excellent oral and written communication skills.

Mail – Document Controller \ Administrative Staff \ Computer Crew \ Accounting Staff

Petrochemicals Marketing Consultant

I am a career driven individual with desire and ambition to succeed, grow and develop with a dynamic and professional company like yours, one that can afford good prospects coupled with challenge for professional achievement and satisfaction.

My skills are logistics, inventories, supply chain, drilling materials,

Advanced engineering education with a MS degree in Mineral Economics. Emphasis in Financial Risk Management, Advanced Mineral Asset Valuation using MonteCarlo Simulation and Option Pricing Theory, Investment and Portfolio Management, Bilingual Spanish-English

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