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CAREER OBJECTIVE

Looking for a challenging position, where I have an opportunity to utilize my capabilities and experience to the optimum level and growth with the company. I have been working in Oil & Gas Filed over 10 years. Extensive knowledge of Document Control Management work practices and methodologies, using Electronic Document Management System (EDMS) and I am looking for a great opportunities to work in such field as a Document Control Supervisor. I have been handing all type of Technical & Non Technical, Critical & Non Critical Documents related to Onshore & Offshore as well.

WORKING EXPERIENCE

Sep 2006 to Till date:

Name of Company: Technip France/ Petrojet.,
Project: Petrochemical Project

Position: Lead Document Controller

Responsibilities:

Technical Documents

Promote, set up and implement a document management and system.

Accurately process and record all Technical documentation in accordance with Project Specification

Receive, check, accurately record into EDMS and distribute all project technical drawings and documentation in an efficient and expeditious manner as per agreed Project and Corporate Procedures

Ensure that hard copy and electronic record files as required are maintained in good order to comply with QA requirements.

Training as required to assure that all project document staff have a clear understanding of the policies and procedures related to data management.

Prepare Document Numbering Procedure, Document Distribution Matrix, Document filing system, Electronic Documentation Requirements, Work Instruction for all internal and external documents.

Establishing and managing a submittal control procedure and performing QA. Accurately and constantly maintain the metadata of project documents such as Document Number, Title, Revision, Status etc.,

Implement Company Document Control Processes, Procedures and specification to ensure accurate records of all Project Documentation generated by the Company, the contractor or its Vendors

Provide Customer Service on Technical Documents & Plant Software in order to meet user requirements in Timely Fashion

Develop and maintains a continuous improvement program to enhance the document support

Maintain Master Document List (MDCL) Equipment Index, Instrument Index, Line List etc.,

Effects audits/sampling of contractor documentation and related EDMS to ensure accuracy and verify correct interfacing to Company systems (attribute fields correctly used with look up, correct files attached).

Assign New Document Number for newly prepared/received documents for easy retrieval (as per Document Numbering Procedure)

Prepare Method statement for all Discipline (Civil/Electrical/Mechanical/Inst) and coordinate with Vendors

Manage transfer of information between Company and Contractor

Prepare Test Pack and coordinate with Project Hand-Over Team

Coordinating the process of updating monitoring and issuing internal and external documents and other design information in data paper & electronic format, including organizing prints and final screening of the Title box and information.

Day to day interface with Client Turn over and commissioning team to resolve Document related issues

Administrative Documents

Prepare Correspondence Procedure, Workflow, File code and monitor all the administrative documents

Prepare Retention Schedule, Scanning Schedule & Shredding Schedule for Semi Active Documents

Creating and maintaining a submittal log and manage the preparation, submission, return and distribution all administrative documents

Oct 1998 to Aug 2006:

Name of Company: RasGas Company Ltd.,
Project: Ras Laffan Onshore Facilities
(Train-1/2/3/4&5)
Ras Laffan Offshore Facilities
(Platform, Pipeline & Drilling (WH-1 to WH-6, LQ etc., )

Main Contractor: Onshore Facilities: JGC/Kellog JV
: CMS&A (Chiyoda, Mitsui, Snam)
: CTJV (Chiyoda/Technip)
: Offshore Facilities: Mcdermott
: Pipeline: Saipem
: Drilling: Slumberger, Baker Hughes etc.,

Position: Senior Document Controller

Responsibilities:

Technical Documents

Implement Company Document Control Processes, Procedures and specification to ensure accurate records of all Project Documentation generated by the Company, the contractor or its Vendors

Ensure Centralized records are effectively controlled (Technical Documents, and non Technical Documents

Developed Specifications, Standards, and procedures for the document Office.

Ensure specified requirements for document control processes and document/revision numbering and classification are followed by Contractor and Vendors

Provide Customer Service on Technical Documents & Plant Software in order to meet user requirements in Timely Fashion

Management and expediting of Technical Documents for review by PMT/OPCO

Ensure overall master data relationship are established and maintained (Document Number, Revision No, Tag Number, Document Classification, Document Title etc.,)

Coordinate with PMT Site Office / CMS (EPC Contractor) for Final Documentation issues.

Expedite the contractor Final Documentation Deliverables in accordance with Project specification and Final Documentation Requirements.

Review and confirm all the EPC & Vendor Documents submitted as per Project schedule like Mechanical Acceptance Time, Operational acceptance Time & Final Acceptance Time before issue of all this certificate, if not prepare Punch List and submit to EPC Contractor for corrective action.

To ensure that all record held adhere to both internal and external quality assurance standards ¡V Quality Checking (QA-QC) on final documentation (Hard copy & Electronic copy) and preparing comments in the event of any discrepancies have been noted and inform to contractor for re-submission.

Manage transfer of information between Company and Contractor

Coordinating the process of updating monitoring and issuing internal and external documents and other design information in data paper & electronic format, including organizing prints and final screening of the Title box and information.

Ensure Documents are filed consistently in the Electronic Documents Management System (SAP-DMS) as per our requirements.

Review MAP (Mechanical Acceptance Package) ¡V Identify document requirements in each equipments (Civil, Mechanical, Electrical, Instruments) and prepare Punch List for Missing Documents and issue to contractor for submission.

Prepare Project Distribution Matrix - Provide all our requirements like Document Type, Electronic File Requirement (Microstation,Autocard,PDF,Intools,3D Model, Word etc), Criticality, Document As-Built Requirement etc.,

Ensures Contractors understand specified requirements (document numbering, software utilized) and verifies this information is cascaded to sub-contractors and vendors, prepared Master Document Classification List (MDCL)

Effects audits/sampling of contractor documentation and related EDMS (SAP-DMS) to ensure accuracy and verify correct interfacing to Company systems (attribute fields correctly used with look up, correct files attached).

Assign New Document Number for newly prepared/received documents for easy retrieval (as per Document Numbering Procedure)

Maintain Master Document List (MDCL) Equipment Index, Instrument Index, Line List etc.,

Monitors EPC Management of vendor documentation, identifies and problematic vendors and will support EPC contractor in these instances to aid resolution.

Assign New Tag No for newly installed Equipments(Mechanical, Electrical, Instrument) and co-ordinate with Field Maintenance

Review prepare comments on MoC (Management of Change) related documents and coordinate with Engineering Department for Document Update

Assign New Line No for newly installed lines (piping) to contractor and inform Design Drafting for updates.

Support Company personnel, and contractors, providing guidance as to both data and the document management processes, provide familiarization with the software utilized and means of running searches to find and retrieve documents.

Manage Company review process arranging distribution and expediting responses providing management with statistical reports.

Identify the Existing Documents modified be contractor and prepare CWR (Card Work Request Form) to Design Drafting Group for updates

Electronic Document Management Systems (SAP-DMS) ¡V Design Metadata Template, Preparation of Metadata and co-ordinate with System Administrator for Document upload.

Implement, Update and manage Company Document Control Processes, Standards, Procedures & Specification (As-Built Final Documentation, Electronic Documentation Requirements, Document Numbering Procedure, Final Documentation Requirements etc.,)

Administrative Documents

Establish and inventory of administrative documents are archived and organized as per approved Company Document Retention Policy.

Receive and Maintain Document Retention Center (DRC) for Semi Active/or Archive Documents

Prepare Retention Schedule, Scanning Schedule & Shredding Schedule for Semi Active Documents

Analyze the Document Type/Document Class for Semi Active/ or Archival Documents and finalize the Document Retention period with Legal Department.

Ensure DRC (Document Retention Center) Database up to date and control for all administrative Documents.

Mar 1997 to Sep 1998:

Name of Company: JGC Kellog JV
Project: Ras Laffan Onshore LNG Facilities (Train-1&2)

Position: Technical Document Controller

Responsibilities:

Manage all Technical Documents (Drawing, Specification, Inspection Reports, Vendor Documents etc.,)

Accurately and constantly maintain the metadata of project documents, such as Document Number, Title Revision, Status etc.,

Generate, update and manage document control processes and procedures.

Control and Maintain Procedure for receiving and filing of updated documents

User Support (Issue of documents to the user ¡V Hard copy & Electronic Files)

Expedite and track the status of all documents issued by contractor, vendors and sub contractors using Document Tracking and Control System (DTCS)

Proper technical documents for distribution to all sub contractors and concerned section as per the project coordination procedure and maintain proper records of outgoing transmittals.

Determine, develop and deliver training as required to assure that all project staff have a clear understanding of the policies and procedures related to access and review of documents

Quality check and prepare comments

Interface to sub-contractors

Provide document management service for third party documentation such as related to service work orders

Assisting to Field Engineering Manager

Review As-Built Documents and prepare comments on Document Discrepancies

Provide technical support and assistance for the electronic document management system (DTCS and EDMS)

May 1996 to Feb 1997:

Name of Company: ABB Sae Sadelmi SpA
Project: Power & Desalination Station, Wakra - Doha

Position: Technical Document Controller

Responsibilities:

Manage all Project Technical Documents

Maintain Proper Filing and Retrieving Systems

Document Distribution to Concerned Departments and Sub-Contractors

Customer Service ¡V Issue Hard Copy and Electronic Copy of Documents on user requests

Quality Checking for Final Documentation and identify Missing Documents

Prepare Monthly Document Status Report and Submit to Engineering Manager

Operate DTCS and EDMS (Electronic Document Managing System)

Oct 1994 to Mar 1996:

Name of Company: Filippo Fochi Petrochimica
Project: Qapco Expansion/Utilities Expansion Project
Polyethylene Plant) Ummsaid Qatar

Position: Technical Document Controller

Responsibilities:
Responsible for receiving and updating technical documents

Controlled and maintain proper procedure receiving and distribution to project documents to respective documents

Maintain Proper Filing and Retrieving Documents

Distribute all Technical Documents to sub contractors, vendors as per the project coordination procedure

User support (Issue Hard copy/Electronic Copy) as per user requirements on Technical query

Operate EDMS (Electronic Document Managing System)

Education
ľ SSLC
Government of Kerala ¡V Department of Education

ľ Electronic Document Management System (SAP-DMS)

ľ English Typing
(Board of Technical Examination
Government of Kerala)
Management Course

ľ The Right way to Manage
Conway Management Company

ľ MoC (Management of Change)
RasGas Company ¡V Engineering Department

Computer Literacy

Electronic Document Management System

ƒæ AIM/EDMS ¡V Intergraph

ľ SAP-DMS

ľ RGDMS

ľ Lotus Notes

ľ CAD Software
Software Awareness ¡V

Fully conversant with the use of various PC based software package including

ľ MS Word

ľ MS Excel

ľ MS Access

ľ MS Power Point

ľ MS Project

ľ D-Base III

Typewriting

ľ Advanced Electronic Typewriting
(Vidya Sagar Commercial Institute)
Shukran Awards

Effort in Support of Train-3 Mechanical Acceptance
(Issued by - RasGas ¡V Expansion Projects)
Linguistic
ƒæ English ¡V Speak,Write & Read

ƒæ Hindi ¡V Speak,Write & Read

ƒæ Malayalam ¡V Speak, Write & Read

ƒæ Arabic ¡V Write & Read
Hobbies & Activities

ľ Reading, Sports

ľ Internet Browsing
Personal Data
ľ Name: Ana Nazir Ali

ľ Sex: Male

ľ Date of Birth: 20th Feb 1972

ľ Marital Status: Married

ľ Nationality: Indian

ľ Religion: Islam

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