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Resume #69804

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POSITION APPLIED: ADMIN MANAGER / SR. ADMINISTRATOR / ADMIN SPECIALIST / ACCOUNTANT

PROFILE:

An experienced professional with 17+ years working overseas and in the Philippines, handling administrative, personnel, and financial accounting functions and activities. Also have managerial and supervisory experienced in administration and accounting. Overseas working exposure in Oil and Gas Petrochemical companies, construction (civil/piping/engineering) EPCM projects, Mining projects, Sugar and Steel industries, Manufacturing, Textile and Trading companies. Also have cross-cultural communication skills and international living experience. Computer literate and knowledgeable in Microsoft Windows applications such as Word, Excel, Powerpoint, MS Project, Access, and various Accounting softwares and packages such as Peachtree Acctg., ACCPAC, Quickbooks, etc. Also knowledgeable in Internet, email and web surfing communications.

PERSONAL DATA:

NICKNAME: "EHLY"
NATIONALITY: Filipino
CIVIL STATUS: Married
DATE OF BIRTH: July 5, 1965
PLACE OF BIRTH: Manila, Phils.
HEIGHT: 5'5 ½"
WEIGHT: 65 kgs.
PASSPORT NO: ZZ-189451
Issued On: June 28, 2006
Expired On: June 28, 2011
PHIL DRIVING LICENSE NO: D16-98-186187
HOBBIES: Tennis, Basketball, Chess, Swimming, Ping-pong, Bowling

EDUCATION:

UNIVERSITY:
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Santa Mesa, Manila, Philippines 1981 – 1985 (Graduate)
BACHELOR IN ACCOUNTANCY

EMPLOYMENT HISTORY:

VENDOR S/V COORDINATOR
(October 10, 2006 - October 15, 2007)
Administration & Business Department, CHIYODA TECHNIP JOINT VENTURE (CTJV) – QGX
QGII LNG Onshore Facilities Ras Laffan Project, PO Box 22483, Doha, Qatar

Chiyoda-Technip Joint Venture (CTJV) is the Project Management Team (PMT) of Qatar Gas for the QGII LNG Onshore Facilites Project in Ras Laffan, Qatar. Assigned to work in Admin / Business department to set-up and handle vendor's specialists/supervisors who were dispatch for the technical services, assistance and supervision of work installation, test and pre-commissioning of vendor's materials and equipments. I'm handling more than 30 vendors ie. ABB, SIEMENS, APCI, MHI, DAIICHI, NIPPON, KOBE STEEL, FUJIKURA, ZEECO, etc. Left October 15, 2007 (finished 1 yr. work contract assignment).

Primary responsibilities:
Administrates and supervises all aspects of the vendor's specialists / supervisors related matters.

Details of Responsibilities:
Coordinate with / obtain from Construction Group regarding the updated information and requirements of the vendors' specialists / supervisors mobilization plan.
Contact / Coordination / Negotiation with vendors for requesting vendor's specialists/supervisors at Site, including Vendor's Speciliast/Supervisor Contracts and for the back-charge related matters to vendors through support / coordination with other groups of CTJV in Ras Laffan / Yokohama / Paris.
Contact / Coordination with Chiyoda-Technip related vendor's specialist/supervisors arrangement.
Instruct / Coordination with CTJV-QGX Ras Laffan internally as well as CTJV Doha office, for receiving Vendor's Specialists/Supervisors.
Check invoices / related documents on the vendor's supervisors and clarify / negotiate with vendors and other companies.
Reports directly to Site Business Manager.

*** JUNE, 2006 – SEPTEMBER, 2006 (attending to our family business and processing my employment with Chiyoda, Qatar) ***

SITE ADMINISTRATION MANAGER
(September 7, 2005 - May 31, 2006) – 8 mos.
Administration Section, LYCOPODIUM ENG'G PTY LTD
Head office address: Level 5, 1 Adelaide Terrace, East Perth, Western Australia 6004
Project: Ahafo/Akyem Gold Mining Project, Ghana, Africa Client: Newmont Gold Mining Corporation

Lycopodium Engineering is in East Perth, Western Australia-based engineering consultancy focused on the evaluation and development of mineral processing facilities and associated infrastructure. I was assigned as replacement (short-term contract) to work in Ahafo/Akyem Gold Project, in Ghana, Africa as Site Administration Manager. Client is Newmont Gold Mining Corporation. The scope of work of the company for the project is Engineering design and construction services (EPCM) for the greenfield development of open cut mine, process plant and infrastructure. Infrastructure items include water storage dam, tailings storage facility, 161 kV power line (50 km) from Nkawkaw to the plant site, borefield for potable water, mine workshop plus staff accommodation village, resettlement housing and two construction camps. Left on May 31, 2006 (finished contract).

Implementation of Administration procedures, policies & guidelines and Admin forms applicable in the project.

Attend regular management meetings. Help management achieve the company objectives and goals in the management of its human resources. Keeping all levels of management informed on personnel matters.
Encourage employees in solving problems that affect their general morale efficiency and pointing good morale and motivation among its human resources.
Supervise and oversee Administration section's local staff employees.

Delegate the following Administration functions to admin staff:

Conduct orientation to New Employees, especially expatriates about the project and administrative matters
Facilities maintenance and camp administration in coordination with ATS contractor.
Site petty cash control and office stationeries.
Handle and liaison for the recruitment of local staff as required by the different department of the company.
Arranging transportation and accommodation requirements for expatriates and senior staff.
Ensure timekeeping controls are established, maintained and regularly audited and submit the weekly timesheets (Ghanaians and expatriates) to head office in Perth, Australia.
Personal Data Control of locals and expatriates staff and keeping their file.
Furnitures and Office Equipment inventory control.
Arranging and control all Lyco staff travel arrangements for business and vacations (R&R).
Reporting to Admin in Perth and Project Manager at site.

*** FEBRUARY – AUGUST, 2005 (attending to our family business in the market, and also looking for next job opportunity overseas) ***

CHIEF ADMINISTRATOR
(May 23, 2003 - January 31, 2005) – 1yr. 8 mos.
Administration Section, JGC CORPORATION, CSPC Nanhai LOP Project
P.O. Box 2, Daya Bay, Huizhou, Guangdong 516086 P.R. China Fax: (+86-0752) 555-6000

CNOOC and Shell Petrochemicals Company Limited is set to make petrochemicals history in China, building and operating a USD 4.3 billion petrochemicals complex in Daya Bay, Huizhou Municipality, Guangdong, China

JGC Corporation, a world leader in engineering and construction for oil, gas and petrochemcial facilities, has been selected to carry out the engineering, equipment/material procurement, construction and commissioning for the heart of the complex, i.e. Lower Olefin Plant or LOP unit. My contract with JGC is one-year and I was demobilized (extension of contract) on January 2005.

General support to Japanese Business and Administration Manager and other section managers.
Preparation of Administration procedures, policies & guidelines and Forms to be used applicable in the project.
Conduct orientation to New Employees, especially expatriates about the project and administrative matters.
Handle and liaison for the recruitment of Chinese staff and coordinate with Manpower Supply Companies in China.
Personal Data Control of Chinese staff and Expatriates.
Home Leave (vacation) control of Manpower supplied Chinese employees.
Timesheet checking of JGC staff (Chinese and Expatriates).
Preparation and submission of Monthly Manhours Report to Schedule Control Section.
In-charge for verification and checking of invoices for chinese manpower supplied employees.
Furnitures and Office Equipment inventory control.
Supervise admin chinese staff employees i.e. facilities maintenance, camp administration, office maintenance, office supplies purchasing.

*** MARCH – APRIL, 2003 (processing my employment with JGC Corp. for their project in China) ***

ACCOUNTING HEAD
(February 15, 2000 - March 6, 2003) – 3 yrs.
Accounting Department., CHAMPVILLE SARL, #10 Rue De La Poudriere, Anjoma, Tamatave 501 Madagascar

Champville SARL, one of the subsidiary companies of Afasia Group of Companies in Hongkong. It is a manufacturing textile company - manufacturing of pull-overs (sweatshirts) exported to European and Western countries. Left on March, 2003 (finished contract-extension).

Oversee the Accounting dept. and local accounting team - proper work distribution and administration of accounting related activities.
Preparation of monthly management reports i.e. financial statements, stock inventories.
Administer cash and collection control management, cost accounting, payables, receivables, and payroll.
Monitor the Fixed Assets register / records of the company – its acquisition, costing and depreciation.
Preparation of monthly cashflow submitted to the head office in Hongkong.
Oversee the implementation of the procedures on Cash/Bank management, Accounts Payables, Payroll, General Accounting, and maintenance of accounting records.
Assist the Factory Manager in some personnel administration matters.

*** NOVEMBER, 1999 – JANUARY, 2000 (processing my employment with Champville Corp. Afasia Group for their textile factory in Madagascar) ***

ADMINISTRATOR
(February 22, 1999 - October 27, 1999) – 8 mos.
Flat Rolled Products Department, SAUDI IRON & STEEL CO. (Hadeed)
P.O. Box 10053 Madinat, Al-Jubail Al-Sinaiyah, 31961 Saudi Arabia

Saudi Iron & Steel Co. (Hadeed), one of the companies owned by SABIC, the Saudi Basic Industries Corporation, which was created to exploit the kingdom's rich hydro carbon resources. Left on October 1999 due to job opportunity in Madagascar.

Oversee the proper work distribution of administration functions and administer the proper flow of policies and procedures implemented internally in accordance with the company rules and regulations.
Establish objectives and action plans and coordinate with Section Heads any necessary activities for the department.
Coordinate with Section Heads in the evaluation of Saudi Trainees/Apprentices as well as Training Courses provided by the company.
Conduct orientation about the internal policies and procedures of FRP to new hire employees.
In addition to being Administrator, was designated as Process Safety Management (PSM) Element Administrator, ensuring that the safety measures are being followed in the department as instructed by the top management.

*** JANUARY – FEBRUARY, 1999 (processing my employment with Saudi Iron & Steel Co. in Saudi Arabia) ***

ADMINISTRATION MANAGER
(March 18, 1998 – December 20, 1998) – 9 mos.
Finance & Administration Dept., McCONNELL DOWELL S.A. LTD. ER 3755 Control Systems Replacement, Riyadh Refinery No. 2 Project P.O. Box 3946 Riyadh Refinery, Bldg. 310, Riyadh KSA

McConnell Dowell is a construction company dealing with electrical, civil constructions, piping fabrications and other related construction projects. Some projects of McConnell Co. were in Bangladesh, Singapore, Russia and in some parts of the world. Saudi Arabia projects was in Riyadh Refinery consortium with Petrocon Saudi Arabia, which provide the design/drawings under the auspices of Saudi Arabian Oil Company. Main head office was in Melbourne, Australia. The project in Riyadh is a one-year project and I was early demobilized on December 1998.

Implementation of Administration procedures, policies & guidelines and Admin forms applicable in the project.
Attend regular management meetings. Keeping all levels of management informed on personnel matters.
Encourage employees in solving problems that affect their general morale efficiency and pointing good morale and motivation among its human resources.

Delegate the following Administration functions to admin staff:

Maintaining personnel information including all records and documents associated with the sourcing and/or employment of Saudi Personnel.
Facilities maintenance and camp administration. Arranging transportation and accommodation requirements for junior staff and field manpower. Arranging all staff travel arrangements for business and vacations.
Ensure timekeeping controls are established, maintained and regularly audited.
Liaising with Alkhobar Office with regards to updating personnel visas, licenses, etc.
Preparing monthly actual manhour reports (based on Timesheets) submitted to Scheduling & Cost Control section.

*** FEBRUARY – MARCH, 1998 (processing my employment with McConnell Dowell in Saudi Arabia) ***

ADMINISTRATOR
(July 1, 1997 – January 31, 1998) – 8 mos.
Finance, Administrative & Personnel Dept., ABB SOIMI S.p.A. – QATAR
Piping Works Offsite/Offplot On-shore Facilities Project, P.O. Box 8688, Ras Laffan, State of Qatar

ABB SOIMI SpA is a construction company primarily deals with piping fabrications/erections and other piping related projects. Its project management and activities were administered mostly by Italian nationals. Projects were in Jeddah, Nigeria, Chile, Russia, Qatar and in some parts of the world. This one-year project in Qatar was in Ras Laffan/Qatar Gas Plant Onshore Facilities, under the prime contractor (JGC-Kellog joint venture). The company is a member of Asea Brown Boveri (ABB) group of companies. Left on January 1998 due to job opportunity with McConnell Dowell in Saudi Arabia.

Provide administrative support to Administrative & Personnel Manager and other senior executives and handle confidential communications and correspondence.
Provide liaison services to all department managers and handle Human Resources Management matters.
Provide assistance to the Safety Department for personnel safety induction and security gate/port passes.
Keeping the company's personnel records on file. Participate in the preparation, analysis and distribution of Monthly Payroll on the site.

*** JANUARY – JUNE, 1997 (looking for next job opportunity overseas, after I was demobilized from Saudi Aramco due to saudization in the company) ***

ADMINISTRATIVE ASSISTANT
(February 27, 1991 – December 16, 1996) – 5 yrs. 10 mos.
Contract Review & Cost Compliance Dept., Badge No. 327217
SAUDI ARABIAN OIL CO. (Saudi Aramco), T-420, Dhahran, KSA

Saudi Aramco is one of the biggest companies in Saudi Arabia. The company main business include exporting crude oil and petroleum around the world. I was demobilized on December 1996 due to Saudization in the company.

Provide administrative and accounting support to CRCCD and handle confidential communications and correspondence.
Directs routing of all contracts, change orders, bids, short form contracts, memorandums, reports, etc.
Weekly analysis and aging of the contracts delivered by the Contracting Dept. Submission of the monthly contracts status report to CRCCD Manager.
Review Contractor's monthly invoices (Payables). Checking the proper recording, accuracy and proper documentation of the invoices submitted. Ensure that the invoices received complied with the Contracting Procedures and terms of Saudi Aramco before payment.
Control and maintain the proper and systematic recording of all Contractor's invoices received and released for payment. Submission of weekly and monthly status report of the Contractor's invoices to CRCCD Manager: General Engineering Services (GES), Miscellaneous Technical Services (MTS), Construction Technical Services (CTS), Inspections Invoices.
Monitor the proper review of the invoices by the Analysts/Reviewers in compliance to Invoicing Procedures of Saudi Aramco. Maintain the proper logging and tracking and monitoring of GES, CTS, MTS and Inspection invoices.
Attend Negotiation Meeting with Contractors and Project management team (PMT) for new/revised Service Order Proposals and Bids with the Contracting Department representatives.
Liaison to Purchasing Department for CRCCD's Materials Purchase Orders.

INVTY. CONTROL SUPVR. / ACCOUNTANT
(July, 1990 – January, 1991) – 7 mos.
Production Planning & Inventory Control Dept. / Accounting Dept.
R. G. MEDITRON, INC., #82 Panay Avenue., Q.C. Philippines

Provide accounting transactional support in financial areas such as Fixed Assets, Accounting Payables, Inventory Accounting, Revenue Accounting and General Accounting tasks.
Coordinate and participate in the preparation of weekly and monthly financial statements.
Perform accounts reconciliation, expense analysis and data extraction.
Monitor and check the proper recording of Raw Materials (RM) & Finished Good (FG) Materials done by the Warehouse personnel assigned in the RM & FG section. Verified and approved the reports submitted by the RM&FG Foreman.
Submission of the daily production of the company, weekly and monthly Inventory Reports (Raw Materials & Finished Goods) to PPIC Manager.
Assist the Accounting Department during the monthly analysis/reporting of Financial Statements pertaining to inventories. Also assist in the monthly analysis of Fixed Assets & Expenses whenever free and available.
Coordinates with the Internal Auditor and staff during the audit inventory.

COST ACCOUNTANT
(December, 1989 – June 1990) – 7 mos.
Accounting Department, PHOENIX IRON & STEEL CORP., Bo. Manggahan, Pasig City, Philippines

Determine and analyzes the variance between actual projected costs for each production mill such as Raw Materials Used, Direct Labor and Factory Overhead. Prepares the following month-end reports and submits them to the Senior Cost Accountant for review and to the Controller for approval: a) Variance Analysis Report b) Cost Center Performance Report c) Departmental Manufacturing Cost d) Finished Goods Movement Reports.
Monitor the Daily Inventory of Raw Materials (steel billets) and Finished Goods (steel bars). Monitor the weekly and monthly production and reports of raw materials supplies and finished goods from warehouse.
Participate and coordinates with the Payroll Processing - checking, computing, preparing payroll summary of the company.
Participate in the year-end Raw Materials and Finished Goods Inventory Audit.

JUNIOR AUDITOR TRAINEE
(September, 1989 – November, 1989)
SYCIP, GORRES & VELAYO CO., Makati City, Philippines

An Audit Training for three (3) months with SGV, which reviews and conducts audit as requested by the clients of the company. The primary objective of the company is to express an opinion on the consolidated Financial Statements of the clients. I was one of the trainees assigned to assist Staff Auditors of SGV to examine financial statements of our clients mostly pertains to inventories and fixed assets.

QLTY. & CHEM. CONTROL ASST. / ACCOUNTANT
(June, 1987 – August, 1989) – 2 yrs. 2 mos.
Quality & Chemical Control Dept., NOAH'S ARK SUGAR REFINERY
Hulo, Mandaluyong City, Philippines

Participates in the preparation of monthly financial statements. Recording, posting, classifying, summarizing transactional data and activities of the company.
Provide accounting transactional support in financial areas such as fixed assets, accounts receivables and payables, etc.
Computing and updating the daily, weekly and monthly reports of the sugar refinery operations.

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