Resume - Certified Project Manager: MS Project Proficient 3 Years

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Resume #72238

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I am seeking a full time position as an Assistant Project Manager where I can further expand and sharpen my coordination, execution, problem resolution and collaborative skills. I would like to be an integral and an effective addition to a highly demanding but skilled team or company which will enhance my more than 5 years of project management experience. Knowledge and wisdom is my passion and I would like to collaborate in expanding my talents and skills by producing highly difinitive achievements towards a team/ company effort.

Work Experience:

Sept 2007. – Present Blue Shield San Francisco, CA
Assistant Project Manager

Achievements:
* Through analyzing, the critical path of the project, re-aligned the project towards original Go Live date.
* Completed a Project Manager handbook which included all deliverables: the processes needed to complete the deliverable, the timeline, and any dependencies, as well as step by step instructions.

Deliverables

* Project Issues Log: Detect rising issues, record the issues into the Issues Log in SQUISH, and track the issues towards resolution.
* Project Risk Log: As part of a bi-weekly risk meeting recorded all risks into the risk log, maintained their PI total (Possibility x Impact) based on input of all team leads, provided input and recorded the cohesive mitigation plan, and tracked the completion of the mitigation plans based on the timeline decided by the team leads.
* Project Communication Plan and Team Calendar: This document tracks all meetings between different project workstreams and outside entities/ vendors. Maintained this document updated in addition to scheduling/ coordinating major meetings These two documents were transmitted to internal project members and external stake holders.
* Status Report: A weekly report on the status of the project which included the individual workstreams (testing, change management, business, and IT among others) the latest issues, updated risk log, and the change order logs which needed to be maintained up to date. This document was distributed on a weekly basis to all stake holders of the project (internal/ external).
Work Experience: (Continued)

* Project Plan: Update the project plan with each team lead (testing, change management, Business, and IT among others) to reflect the current status of the project. Maintain high visibility and priority on Critical Path tasks. Transferred issues from the issues log into the project plan as tasks. Made sure all items from various entry/ exit and Go Live checklists were reflected within the project plan. Tracked and assessed the critical path continually to maintain project launch date on track and communicated if otherwise to Program Director along with various recommendations to resolve the problem.
* Resource Allocation Graph: In addition to maintaining up to date resources for each task within the project plan an additional matrix was transmitted to the operational stakeholders of the project, on a weekly basis, which detailed an estimate of hours needed from their direct reports for the project.
* Change Order Log: Tracked change orders from their inception within the issues log, to the drafting of the change order by the vendor and team lead(s), to its final approval by the Program Director and recorded the process within the Change Order Log which is part of the Weekly Status Report that is transmitted to internal and external stake holders and team members.

Additional Responsibilities

* Prepared weekly meeting agendas and supporting documentation for internal issue meetings, to cross work stream/ inter-departmental meetings, and up to high level Steering Committee Meetings.
* Scheduled and coordinated meetings, events, and travel arrangements for the team.

Aug. 2006 – Sept. 2007 Gilbane Building Company Cupertino, CA
Project Coordinator/ Executive Assistant
* In Coordination with Sr. Project Manager and Construction Manager maintained accuracy of project action items lists and project status matrix.
* Supported a Program Manager in drafting Independent Contractor Agreements, Check Requests, for Consultants/ Contractors; prepared weekly team meeting agendas, weekly owner/ client meetings, and power point presentations; and assisted in project start up meetings.
* Maintained team coordination and adhesion by updating PTO Calendars, Flex Schedule calendars, maintaining between 10 to 12 individual's calendars, processed Human Resources request, kept up to date contact lists and maintained team training calendar.
* Coordinated with vendors, contractors, engineers/ architects, city or government agencies, and the client on a heavy load of meetings for more than thirty (30) specific projects.
* Arranged and coordinated travel arrangements for Sr. Project Executive and Project Managers, by pre-scouting locations, gathering information regarding logistics and contact people, as well as negotiate package prices for the department.
* Assisted in preparation of RFQ's for new projects.

Work Experience: (Continued)

* Supported a Sr. Project Executive by making his travel arrangements, individual schedule maintenance, drafting/ publishing external documents, and setting up team meeting events at external locations ( Team Lunch Meetings, Quarterly Dinners, and Holiday Celebrations).
* Processed expense reports, purchase orders, and requisitions and tracked them from inception to payment.

June 2006 – August 2006 California State Auto Association San Francisco, CA
Training Coordinator
(Spherion Staffing)
* Processed class registrations, scheduled courses throughout the year, made classroom reservations, Scheduled guest speakers, and arranged catering for offsite locations.
* Maintained proper inventory of classroom material for classes in more than 5 offsite locations.
* Assisted in the debugging of online classes, reset user passwords, and entered/ deleted student profiles.
* Coordinated and Arranged travel arrangements for Class Facilitators, Guest Speakers, and Attendees.

January 2006 – June 2006 Blue Shield San Francisco, CA
Administrative Assistant
(Spherion Staffing)
* Assisted in contractor/ employee hiring: Checking references, coordinating background checks, drug tests, and other skill testing.
* Coordinated in the processing of purchase requisitions, vendor contracts, expense reports, and purchase orders.
* Scheduled, coordinated, and set up of meetings: heavy calendaring for a Director and a team of more than 12 team members.
* Ordered supplies and equipment for team members.
* Data entry on Microsoft Access databases.
* Preparation of the team meeting agenda, updated project summary/ action items list and completed and distributed team meeting minutes.
* Tracked the progress of company mandated training and education for individual team members.

February – December 2005 Pathways Sunnyvale, CA
Team Coordinator
* Data entry of patient Information word processing of letters and fax correspondences between nurses and primary medical directors.
* Administrated and coordinated in the administration of an average of 60 patients, supporting more than 10 nurses, 5 social workers, various spiritual care, and bereavement councilors.
* Assisted Patient Care Manager (PCM) and Hospice Medical Director in the preparation of bi-weekly patient care meetings.
* Lobby Receptionist handling a total of (6) six lines.
* Assisted in the collection of patient documentation for accounting, record's, social worker's, and bereavement departments.
Work Experience: (Continued)

July – Oct. 2004 Davis Reed Construction East Palo Alto, CA
Administrative Assistant
(Office Team assignment)
* Updated construction drawings by inserting Action Field Directives (AFDs), Requests for Information (RFIs), and other relevant documentation.
* Extracted and tracked project man hours for superintendent.

Oct. 2003-April 2004 Turner Construction Sunnyvale, CA
Project Coordinator
(Office Team Assignment)
* General project close out: Collected and prepared commissioning documentation to the satisfaction of the owner including warranties, Operation & Maintenance Manuals (O&Ms), third party inspection certifications, and government agency certifications/ approvals.
* Assisted in coordination and execution of the commissioning of project systems.
* Assisted and prepared meeting minutes for commissioning coordination meetings.
* Administered the completion of the project punch list via self customized database in MS Access which initially included over 500 punch list items.

May 2001- Sep. 2002 Peck/ Jones Construction San Francisco, CA
Project Engineer
* Project engineer: Successfully closed out all documentation for twelve (12) different projects to the satisfaction of the engineer, owner, and the project contract specifications. Worked coherently with the Sr. Project manager, Construction manager, and Engineer in the resolution and completion of various project requirements, RFI's, FAI's, and AFD's. Drafted a number of important correspondences to the engineer, owner, and contractors.
* Office manager: Managed the daily operation and logistical requirements for the project field office. Completed the demobilization of the field office, therefore; closing vendor accounts, terminating leases for office equipment, archiving all project documentation, and shipping project documentation to respective destinations.
* Administrative assistant: Updated and kept track of all administrative required documentation for over nine (9) distinct contractors and twelve (12) different construction projects.
* Document Control: Maintained and organized all documentation and files for twelve (12) separate construction projects.
* Personal assistant: Arranged the Sr. Project manager's weekly travel arrangements. Maintained the Sr. Project manager's and construction manager's company vehicles.

Jan 2001- May 2001 Project Pride San Jose, CA
Office Assistant
* Managed volunteer's (clients) accounts.
* Was trusted to handle daily cash transactions.
* Maintained merchandise inventory.

Work Experience: (Continued)

1999 – Jan 2001 U.S. Army Fort Brag, NC
82nd Airborne Paratrooper
E-3 Private First Class, Infantry

1996- 1999 CleanWorks San Jose, CA
Administrative Assistant
* Customer Service: Answered phones, scheduling appointments, resolving customer complaints and setting up new customers.
* Administrative Assistant: Worked directly with the President/ Owner drafting large number of correspondences, made monthly reports for owner licensees' monthly profits, and document control.

Certified Education:

2003- March 2007 UC Berkeley Extension San Francisco, CA
* Certificate in Project Management
* PMI Certification (In Progress)

March – Current PMP Certification San Francisco, CA

* Advanced Certificate in Project Management (In progress)

Technical Skills

* Proficient in MS Office/ computer literate:
o Strong Windows, Excel, Access, Project, Power Point, Project and Outlook proficiency o Basic knowledge of, Visio, Publisher, and MYSYS.
o Type 65 WPM
o Internet proficiency
* Strong academic and document research:
o Experience in economic and political research within government documents and archives. Specifically: Hoover Archives and Johnson Government Documents Library.
* Fluently speak and write Spanish

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