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PROJECT SECRETARY / DOCUMENT CONTROLLER
Over 15 years of progressive work experience in office management providing effective and comprehensive support to managers and senior executives of the company. Document control and administrative works ranging from typing, processing of documents to data control and filing. Possess the highest degree of integrity, supported by a flawless record of maintaining confidentiality. Work experience in banking specializing online-bookkeeping/ branch accounting and credit card operations.
PROFESSIONAL EXPERIENCE
SAUDI ARABIAN OIL COMPANY (Saudi Aramco)
Thru CCE – Contracting and Construction Enterprises, Ltd.
Khursaniyah Gas Plant - Industrial Support Facilities Project
Khursaniyah, Eastern Province, Kingdom of Saudi Arabia
November 27, 2005 - up to present
Project Secretary / Document Controller
* Provides secretarial job to the SAPID and SAPMT Superintendent.
* Manage all incoming and outgoing correspondence as well as phone call, fax, and email traffic.
* Maintain a follow-up file for reminding Supervisor of dates reports are due, pending correspondence etc.
* Documentation and filing of Submittals, Queries and Shop Drawings.
* Maintain document, archiving, filing and knowledge management system of Aramco File Index.
* Receives telephone calls and visitors, and gives answers to routine questions or takes messages. Refers other matters to the supervisor or other personnel, as appropriate.
* Creates and maintains filing and record systems, keeps materials and procedures up to date.
* Composes/draft correspondence, reports, documents and other written materials.
* Schedules and maintain calendar of appointments, meetings, itineraries; coordinates related arrangements.
* File and prepares Aramco Inspector's Performance Evaluation Report, Leave Schedules, CV's and Employment Contract.
* Interacts with Project Management Team members and other engineers to obtain and furnish information.
* Performs general duties and provides variety of clerical / administrative support for the department.
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PROFESSIONAL EXPERIENCE
(Continued)
EUROKONSULT HOLDINGS, INC.
Manila, Philippines
September 1, 1998- September 30, 2003
Administrative Assistant
* Received incoming mail, sorts and distributes; prepares routine correspondence and routes completed correspondence for signature.
* Review outgoing correspondence for proper format, enclosures, grammar, etc.
* Secures information as requested from files, library, or other sources.
* Types reports and letters.
* Checks traffic of all mails, documents and other confidential communications.
* Assists in preparation of routine planning and programs reports.
* In-Charge of inventory, purchase of office supplies and care/maintenance of office equipment.
* Operates a word processor, transcribes information from handwritten drafts, ensures output is accurate and within the time schedule.
* Prepares periodic and special reports, studies and surveys requested with related charts, graphs, and other supporting data.
* Performs other miscellaneous related duties as requested by the supervisor.
RIZAL COMMERCIAL BANKING CORPORATION
Makati City, Philippines
May 12, 1994-August 4, 1998
Current Account/Savings Account Bookkeeper
* Responsible for the timely dispatch of all outward clearing items and balancing all the branch transactions.
* Run-up of inward checks and un-posted (RCOCI) Returned Checks and Other Cash Items.
* Record cash deposit, miscellaneous payment, encashment and withdrawal.
* Handles client inquiries.
* Responsible for establishing overdraft checks, updates passbook & transfer funds of client upon request.
* Preparation of bank reconciliation. (CA, SA, ATM)
* Encoding all foreign currency transactions of accounting entries in the general ledger system.
* Print reports on Foreign Currency Deposit Unit & Regular Books.
* Remittance of SSS, Tax withheld loans to accounting head office, Statement of Earnings, Average Daily Balance.
* Process and prints the following before deadline: (Daily Trial Balance, Import/Export transaction, SEC cash flow, breakdown of loan portfolio, PDIC Report, loans granted to officers and employees, Monthly Info, Branch Reward System, Certification of Balances, Branch Unit Financial (BUF) Additional Info.
* Daily cable of Foreign Currency balances to general accounting / Head Office.
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PROFESSIONAL EXPERIENCE
(Continued)
METROBANK CARD CORPORATION
Makati City, Philippines
June 1, 1990-August 30, 1993
Clerk / Document Controller
* Types and proof reads letters, memoranda, reports, tabulations, and statistical data from drafts.
* Receives incoming and outgoing mail and routes to the proper authority.
* Maintains up-to-date files, records and manuals.
* Compiles relevant document control information and prepares report at the end of each banking day.
* Maintain merchant data sheet implementing modifications of invoices and receipts.
* Establish and maintains required files and records of all credit card documentation and contracts.
* Operates a word processing system.
TRAINING
* Introduction to Microsoft Office 2003
MSWord, MSExcel, MSAccess, MSPowerPoint, MS Outlook, MS Publisher, MS FrontPage
Saudi Aramco e-learning, July 2006
* Microsoft Office 2003Outlook User, Saudi Aramco e-learning, August 2006
* Advanced Data Management in Excel 2003, Saudi Aramco e-learning, 3 hours
* Fire Prevention & Safety in the Office, Saudi Aramco e-learning, 4 hours
* Introduction to Project Management, Saudi Aramco e-learning, 3 hours
* Communication Skills for Successful Management, Saudi Aramco e-learning, 4 hours
* Introduction to EzDoc Plus, Contracting & Construction Ent., Ltd., Saudi Arabia
* Hotel Management, Manila, Philippines, Sept-Oct. 2004
* Basic Safety Training, Manila, Philippines, July 2004
Personal Survival Technique – (IMO Model Course 1.19)
Fire Prevention and Fire Fighting – (IMO Model Course 1.20)
Elementary First Aid – (IMO Model Course 1.13)
Personal Safety and Social Responsibility – (Model Course 1.21)
* Crowd & Crisis Management, Passenger Safety & Safety Training for Personnel Providing Direct Services to Passengers – (IMO Model Course 1.28) Manila, Philippines, August 2004
* Integrated Hotel, Restaurant and Passenger Ship Operations
Manila, Philippines, Sept. 2004
* Marketing and Sales
Manila, Philippines, October 2001
SKILLS
* Document Controlling * Sorting * Composing business correspondence
* Bookkeeping * Scanning * Designing inter-office forms
* Data encoding * Filing
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SOFTWARE
Computer operating experience in MS Office 2003
(Word, Excel, Outlook, PowerPoint, Access, Publisher, FrontPage)
EzDoc version 5.04.04 – Software use to track Engineering Drawings
EDUCATIONAL ATTAINMENT
COLEGIO DE SAN JUAN DE LETRAN, Manila, Philippines
Bachelor of Science in Commerce major in Management, 1988
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