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CURRICULUM VITAE
SUMMARY
Over 19 years experience of Executive Secretarial, Administrative and Managerial services of very high professional level, in Saudi Arabia, Sultanate of Oman and India
QUALIFICATIONS:
M.A.: Master of Arts – Public Administration – CompletedMadurai Kamaraj University, India
B.Com.: Bachelor of Commerce – passed in 1981 – Kerala University, India
Typewriting: 45 wpm Higher Grade Passed (can type 80 wpm in Computer)
Shorthand: 80 wpm Lower Grade Passed
Computer Skills: Windows, MS Office, Outlook, Internet, Email etc.
Professional Skills: - Good oral and written communication- Organized and efficient in work skills- Professional telephone practices- Work independently and prioritize work according to need- Can get along well with individuals of all levels- Ability to work as a team, in a team environment- Able to communicate and interact effectively with others- Work with confidential information and maintain strict confidence- Willing to learn new processes & procedures as appropriate
WORK EXPERIENCE
APRIL 2003 – Present
OFFICE MANAGER and Executive Secretary to General ManagerFALCON INDUSTRIES CO. LTD. RIYADH, SAUDIA ARABIA(Member of Mohammed Abdul Aziz Al Rajhi & Sons Group)
'ALRAJHI' is one of the largest group of companies in Riyadh having diversified activities of Trading, Manufacturing, Import, Export and Real Estate business, with its HO in Riyadh and no. of branches all over the Kingdom of Saudi Arabia.
- Overall office administration- Executive Secretary & PA to General Manager- Correspondence in and out of Saudi Arabia- Receive, sort & distribute mail, fax and email and determine action required- Comprehensive record keeping - hard copy and electronic filing systems- Browse and collect varies data from web sites- Collect customer information to supply various company products- Assemble data for various department heads, and prepare reports etc.- Place order, prepare LC application and other bank documents, follow up with suppliers in coordination with Imports / Purchase Manager.- Visa processing, Air ticket, Hotel booking and all related arrangements for General Manager and other Senior Executives- Organize business visits of General Manager and others to various countries- Plan and organize internal and external meetings for GM and other executives
MAY 1999 – AUGUST 2003 - 3 years & 3 months
OFFICE MANAGER and PartnerTamil Nadu Computer Training Centre, Tenkasi, Tamil Nadu, India
- Partner of the Training Centre- Office Manager – Overall administration- Communication, Public Relation and Promotional activities - Students' registration, log maintenance etc.- Purchase of PCs and other related items etc.
MAY 1995 – JANUARY 1998 – 2 years & 8 months
EXECUTIVE SECRETARY to General Manager (of British Nationality)NAFCEL – National Factory for Can Ends Ltd., Jeddah, Saudi ArabiaNAFCEL – an ISO 9002 Company – is part of Crown, Cork & Seal Inc., USA and Carnaud Metalbox Europe, in partnership with major Saudi businessmen. Manufacturers and suppliers of Beverage Can Ends to major brands like Pepsi, Coke, Heineken, Budweiser etc.
- Responsible for all secretarial services for General Manager- Handled correspondence from GM's office to elsewhere in and out of Saudi Arabia, including confidential matters of partners' offices.- Arranging GM's monthly reports – Sales, Finance etc. for all partners- Plan and organize internal and external meetings for GM with Executives and Suppliers / Customers etc. - Co-ordinating arrangements for partners / Board meeting and responsible for preparation of Board papers, Agendas, Resolution etc. and circulating to all partners.- Handled GM's phone calls and communication work with all overseas corporate offices.- Documentation and maintained efficient filing system, (hard copy / electronic) including confidential personal records of faculty members of the organization - Maintained confidentiality on all important communication, documentation and all other information of the office of the GM.- Maintained GM's calendar, schedule or reschedule GM's appointments- Visa, travel, hotel arrangements of GM and other visitors from overseas corporate offices of Europe and USA.- Liaison on all aspects of the Regional Vice President and other Chief executives from corporate offices when visiting NAFCEL and their confidential correspondences as appropriate.- Assisted Finance Manager, Personnel Manager, QA Manager, TPM & TQM Manager in preparing Budget, Finance Reports, Employee Training Manual, ISO Quality Manuals, TPM & TQM manuals etc.
MARCH 1989 - MARCH 1995 – 6 Years
OFFICE MANAGER & EXECUTIVE SECRTARY to General Manager
ASHOOR CONTRACTING EST., JEDDAH, SAUDI ARABIA
'ASHOOR' is engaged, for more than 15 years, in Sales and Service of Electric Motors, Generators, Transformers, pumps etc. of well known brands of ABB, Crompton, Legrand, AVK, Caterpillar, Leeson etc.
- Office Manager and Executive Secretary to General Manager- Fully responsible for Company's administration, purchase, sales and service
- Correspondence, Office Administration, telex & fax communication- Receive, sort, distribute mail, courier, fax etc.- Documentation and Record keeping- Preparation and placing of purchase orders with local and overseas suppliers- Preparation of estimates, quotations and submission to customers in coordination with Engineers and Sales Executives.- Preparation of various reports – Purchase, Sales, Forecast etc.- Implemented and maintained effective customer database and improved tracking, reporting and customer service.- Created and maintained Personnel Records, vacation schedule, visa and residence permit renewal and exit – re-entry, travel arrangements of all employees.- Created team environment amongst Office – Sales – Service staff for better interaction and maintained efficiently, which resulted increased sales.
FEBRUARY 1983 - OCTOBER 1988 – 5 Years and 8 Months
SECRETARY
AL HASSAN GROUP OF COMPANIES, MUSCAT, SULTANATE OF OMAN
'AL HASSAN' is a group of companies having Electrical, Contracting, Building Materials, and Office Equipment Divisions with its operation in various parts of Oman and UAE.
- Worked as Secretary to all the Divisional Managers on various occasions;- Assisted the New Manager to establish a new division Al Hassan Equipment Co. and continued to be his Secretary till leaving the company.- Was in charge of the Typing pool consisting of 6 Typists.- Responsible for entire Group's typing, telex and fax communication- Assisted Sales Managers, Finance Manager, Admin. Manager and Sales Executives in preparation of various reports.- Arranged meetings with customers for Sales Managers and Sales Executives- Maintained efficient record keeping, including confidential records- Preparation of Purchase Orders, Estimates, Quotations- Processing of Letter of Credit and follow up with suppliers for shipment etc..- Maintained effective Supplier and Customer database
JULY 1979 – JANUARY 1983 – 3-1/2 yearsSECRETARYPIPING & ALLIED ENGINEERS (P) LTD., MADRAS, INDIA
PIPING & ALLIED is a contracting company managed by qualified engineers, engaged in Project Consultancy, Civil, Mechanical, Electrical Contracts all over India.
- Worked as Secretary to the Manager, Project Engineers and Director- Tenders identification, collection of tender documents, preparation of list of materials, sending inquiries and collection of quotations from suppliers- Preparation of Estimates, filling up of tender documents, legal documents and submission of tenders- Visiting Project sites on various assignments- Travel and Hotel arrangements for Director, Manager and other Executives- Office record keeping, including confidential tender documents, legal documents
PERSONAL DETAILS:
Date of Birth & Age: 12.05.1960, 43 years
Marital Status: Married with two children
Known: Tamil, English, Hindi
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