Resume - Communications skills, Team player, Document Control, Information Management, Ar...

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Resume #61650

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KEY WORDS: DOCUMENT CONTROL, EDMS ADMINSTRATOR,
OFFICE ADMINISTRATOR, DOCUMENT & RECORDS MANAGEMENT, INFORMATION MANGAEMENT, TECNICAL ASSISTANT/CONTRACTS ASSISTANT

QUALIFICATIONS: Master of Arts ( M.A)

EDMS EXPERIENCE: Livelink, ASSAI, Infoworks, Documentum & Adobe Acrobat

MICROSOFT OFFICE: Word, Excel, Powerpoint, MS Access & Frontpage

LANGUAGES: English,Konkani & Hindi

DRIVING LICENCE: Valid UAE Driving Licence

TRAINING COURSES: Inhouse Livelink (EDMS) Training.Inhouse ASSAI Data Controller Training.Training in Shipping, Logistics, Fright Forwarding, L/C Import/Export Documentation.

CAREER SUMMARY,SKILLS & KNOWLEDGE:

* 10+ years working experience in areas of technical administrative support and document management.
* 5+ years working in project technical information management assignments with a 2 years experience in supervisory / management positions
* Skill and experience in supervision of Information Management / Document Control personnel in an oil and gas industry project team.
* Skill and experience in Document Control execution within an EPC and Oil & Gas industry project team, including Site Document Control.
* High proficiency in Document Control, IT tools, databases, and administrative procedures.
* Understanding of information and documentation needs and uses in operating oil and gas facilities
* Experience in handling EDMS like Livelink, Infoworks, Documentum, Assai, cystal reports
* Experience in Contracts Administration / Document Control, Records Retention and Records Turnover,Project Closeout,Audits, Vendor Data Control & Library/Information Management/Document scanning, Information Security, Documents & Records Management.
* Good understanding of Document Control applications, systems, tools and processes
* A very high-level of interpersonal skills and team working, able to communicate effectively with all levels including senior management and shareholders.
* Ability to handle confidential, restricted, sensitive information in an appropriate manner and with the utmost discretion.
* Ability to work independently and proactively without close supervision, while managing changing priorities. Ability to multi-task and handle high work loads comfortably.
* Energetic/Can Do approach to make things happen
* Excellent organization and communication skills and working with multi cultural environment.
* Continuous learning of new records tools and technologies.
* Proficiency in MS Office applications especially Excel, Word, Powerpoint & Frontpage
* General knowledge of Information Technology.

Shell Exploration & Production International Ltd
(Shell is a global group of energy and petrochemical companies)

October 2002 till Date (Projects Includes as follows)

Company:Repsol - Shell Upstream Development Company
Project: Persian LNG Upstream Project
Location:Dubai, United Arab Emirates
Position: Document Controller/Contracts Assistant
Duration:March 2006 till Present (Current Assignment finishes by 31st of December 2009)

* Implementing DCC Procedures for the proper flow of documents to set up a Document Control Center.
* Serves as the first line of EDMS end user support and Responsible for the daily Management of EDMS ( Livelink ) for the project
* Managing receipt, referencing, processing and distribution of correspondence and technical documentation, received and produced by the company.
* Assist in ensuring that correct procedure format is being used and all documentation, drawings and specifications are up to date and at the correct revision
* Incoming and outgoing letters to and from the Clients to distribute and follow up for response within the departments and also distribution of documents by transmittal.
* Responsible for classification and numbering of technical and non technical documents.
* To Ensure that the "Document Control Procedure" is applied through to project execution
* Dispatch documents and comments internally and externally as per distribution matrix & DCC Procedure and Maintains the Master Document Register.
* Coordinating and follow up with departmental heads for Business Management System documents and ensuring Internal Departments produce documentation within MDR planned dates.
* Interface with Shareholders, Senior Management Team, General Manager, Technical Manager, Delivery Team Managers annd Team personnel in regards to approvals for approvals and signature
* Interface with Shareholders for outgoing/Incoming letters from the clients.
* Responsible for assisting, administration and archiving of hard copies of project documents
* Interface with External Clients and Subcontractors for issues regarding document control.
* Educating the project team the importance of Information Mangement and Document Control records.
* Onboarding and Offboarding of the project personnel and uploading information to Livelink.
* Conduct familiarization training to staff on the day-to-day use of electronic data management system – Livelink and Assai web for end users. Create and modify documents using Microsoft Office
* Implement and manage the project document control and document management processes and systems. Handle the Document Control when the supervisor is on leave or on holidays.
* Assist in guiding project personnel in the utilisation of the EDMS and document control process and ensure that project team makes the best usage of Document Management System in Livelink.
* Ensure that all received electronic media are filed appropriately and correctly within the folder structure. Scanning of all documents and uploading it to the EDMS – Livlink
* Maintain the EDMS system & Management of Livelink access control and set up of folder structures for the project team. Updates Documents and Standards.
* Actively participate in project meetings and anticipate Information Management needs.
* Updating the project website using FrontPage web publishing software with the latest documents and procedure and other news.
* Assisting the Contracts team during the abesence of SCM Administrator
* Issue of contract numbers, Tender Board Meetings, Weekly Highlights etc.
* Updating the SCM area in Livelink and uploading the documents in EDMS
* Assist the Contracts administrator with the preparation of all documents required for re-bidding of the Project/ Specialist Support Services contract (Prequalification Documents, Invitation to Bid, evaluation data and reports, etc.) scanning of contract documents and file it in Livelink.
* Formatting the ITTs (Invitation to Tender), review and approvals and publised on project website
* Administer and maintain records of all correspondence, meetings, actions and decisions relating to the contract.Coordinate and maintain register of contractual and commercial issues.
* Prepare correspondence to the Contractors on routine contractual / commercial matters, for signature by the Contract holder or the Company Representative.
* Provide feedback on lessons learnt from Contract Administration activities.
* The Contracts Assistant will perform administrative routines and functions in a prompt and efficient manner with the supervision of Contracts Administrator/ Contract Holder.
* Assisting the project team members with formatting of word document and template creation

Company:Shell Iran Offshore Ltd.
Project: Soroosh & Nowrooz Integrated Project
Location:Dubai, United Arab Emirates
Position: Document Controller
Duration:October 2002 to March 2006

* Provide the primary Information Management and Control functional interface and act as the Subject Matter guidence and Point of Contact for the Documents and Standards Technical Center
* Solely responsible for the Document Storage Area. Co-ordinates with outsource Metrofile archiving company for archiving of documents from every departments and providing reports.
* Managing the supervision and scanning of in-house documents, creating hyperlinked registers for all electronic files.
* Creating and labelling all CD's and the focal point for all project archiving and Retrival.
* Registration of incoming & outgoing project documents.
* Livelink - EDMS (Electronic Document Management System) & prepares routine reports
* Updates of Vendors documents & Operational and Maintenance Manuals for Client Handover
* Scanning of project documentation and hyperlinking the documents to excel spreadsheets, quality check and filing. Supervising all scanning works of the project team.
* Incoming and outgoing letters to and from the Clients to distribute and follow up for response within the departments.Updates the project standards and documents. Manage Project hard copy and electronic file storage.
* Report progress and issues to Lead Information Management Coordinator and ensure issues are resolved. Handle the Document Control when the supervisor is on leave or on holidays.
* Assist in guiding project personnel in the utilisation of the EDMS and document control process and ensure that project team makes the best usage of Document Management System in Livelink.
* Assisting the project team members with formatting of word document and template creation
* Create and modify documents using Microsoft Office

Bechtel Corporation (A global leader in engineering, construction, and project management)
May 1995 till May 2002 (Projects Includes as follows)

Company:Alliance Bechtel Linde
Project: Ethylene Project
Location:Al Ruwais, Abu Dhabi, UAE
Position: Technical & Administrative Assistant
Duration:February 2001 to May 2002

* Data Entry Using Microsoft Access and also updating the Database tables.
* Administrative Support for the Human Resources Group for Scanning documents, Passports, Visa & filling of HR related files and maintaining database.
* Handling all requests for retrieval of documernts contained in the EDMS by providing technical support for Mechanical Completion Group using Infoworks and Documentum - Electronic Document Management System (EDMS) Marking Up drawings of DCNs on P & IDs
* Preparing documentation packages of the Mechanical Completion Dossier for System Walkthrough
* Filling, Copying and archiving of Mechanical completion and data sheets files.
* Scanning of all the Mechanical Completion Documents and Drawings.
* Co-ordinating and maintaining updates of Operational and Maintenance Manuals with the clients for Handover
* Maintain document and drawing numbers, revision & title for all incoming & outgoing documents
* Supervising and co-ordinating the Handover Team and was involved in the preparation and presentation of the final project deliverables package to the client
* Handle the Document Control when the supervisor is on leave or on holidays.
* Monitor Administrative staff in handling non-technical documentation and filing.
* Assisting the project team members with formatting of word document and template creation

Company:Eastern Bechtel Company Ltd.
Project:Al Taweelah B Extension Power Project
Location:Al Taweelah Abu Dhabi, UAE
Position: Document Controller/Administration Assistant
Duration: October 1998 to February 2001

* Keep current or inactive records and information organized according to Information Structure
* Inputs scanned documents/drawings in Docbase –Infoworks–EDMS (Electronic Document Management System)
* Extracting reports, documents and drawings from Info Works (EDMS )and performing a variety of queries interface with client and communicating with team members and providing direction, guidance and responding to questions relating to document control activities and queries.
* Interaction with Resident Engineering & Project Engineering at Home Office, Frederick & Field Engineering Teams at Taweelah site to maintain updated documents in each department of the project.
* Copy & distribute drawings & documents for Inter-Discipline Comments and approval.
* Involved in all aspect of document reproduction such as copying, binding, filing, archiving of all document and drawings. Preparation and maintenance of Log on for client submission.
* Recieve, check transmittal, copy,file all incoming & outgoing Contractor drawings & documents
* Check compiled documents for completeness and consistency and correct revisions
* Distribute drawings & documents to appropriate engineer upon request from Site Manager.
* Updating and controlling of all FCR, FCN, and DCN logs, Drawings, Supplier Drawings, Operation and Maintenance Manuals and Controlled drawings,documents, registers and stick File for site engineers.Scanning of all Correspondence and Project Documents and Drawings.
* Administrative Support for the Human Resources Group for Scanning documents, Passports, Visa & filling of HR related files and maintaining database. Create and modify documents using Microsoft Office.Assisting the project team members with formatting of word document and template creation
* Handle the Document Control when the supervisor is on leave or on holidays.
* Manage Project hard copy and electronic file storage. Support audits of Project Document Control department.

Company:Saudi Arabian Bechtel Company
Project: Multiple projects
Location: Al-Khobar, Kingdom of Saudi Arabia
Position:Document Control Clerk/Administration Assistant
Duration:October May 1995 – October 1998

* Duties involves document reproduction such as copying, binding, reduction & enlargement of Drawings/Documents.Preparing packages for client submittals into the presentation folders with Spine and covers.Scanning of Project documents and drawings on OCE 9700 and OCE 7150 Machines for Scanning, Folding, Enlargement and Reduction of all size of Drawings and also folding of various departmental drawings. Assist in ensuring that Project documentation is distributed and controlled.
* Involve in every aspect of Documentation and scanning works of various sizes of drawings and documents. Support audits of Project Document Control department.
* Administrative Support for the Human Resources Group for Scanning documents, Passports, Visa & filling of HR related files and maintaining database.Supervising the scanning work and other document submittal jobs.
* Ensure assigned Contractor and Supplier documentation deliverables meet contract requirements and perform quality checks for compliance. Dispatch documents and comments internally and externally as per distribution matrix.
* Assist in ensuring that correct procedure format is being used and all documentation, drawings and specifications are up to date and at the correct revision.
* Handle the Document Control when the supervisor is on leave or on holidays.
* Ensuring the availability of up to date information/data throughout the project.

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