Resume - Communications skills, Team player, Document Control, Information Management, Ar...

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Resume #61650

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QUALIFICATIONS: Master of Arts ( M. A )

EDMS EXPERIENCE: Livelink, ASSAI, Infoworks, Documentum & Adobe Acrobat

PROFESSIONAL TRAINING
COURSES: MS Access, Word, Excel & Powerpoint

ADDL TRAINING COURSES: Shipping, Logistics, Fright Forwarding, L/C Import/Export Documentation

LANGUAGES: English, Hindi, Konkani, Marathi & Minimal Arabic Understanding

TYPING: Grade 'C' English -30 wpm

DRIVING LICENCE: Valid UAE Driving Licence

CAREER SUMMARY & OBJECTIVE:

* 13 years of experience in Document Control Centre
* Ability to demonstrate confidence and anticipate problems
* A very high-level of interpersonal skills and team working, able to communicate effectively with all levels including senior management.
* Ability to multi-task and handle high work loads comfortably.
* Ability to handle confidential, restricted, sensitive information in an appropriate manner and with the utmost discretion.
* Ability to work independently and proactively without close supervision, while managing changing priorities.
* Proficiency in MS Office applications especially Excel, Word, Powerpoint, and
* Energetic/Can Do approach to make things happen
* Excellent organization and communication skills
* Good understanding of Document Control applications, systems and processes
* Experience in Project Administration / Document Control, Records Retention and Project Closeout, Records Turnover, Record Keeping Requirements and Audits, Vendor Data Control & Library/Information Management

WORK HISTORY:
March 2006 till Present
Document Controller/EDMS Administrator - Repsol Shell Upstream Development Company
Persian LNG Upstream Project. Dubai, United Arab Emirates

* Implementing DCC Procedures for the proper flow of documents to set up a Document Control Center.
* Serves as the first line of EDMS end user support. Managing receipt, referencing, processing and distribution of correspondence and technical documentation, received and produced by the company.
* Assist in ensuring that correct procedure format is being used and all documentation, drawings and specifications are up to date and at the correct revision
* Assist in ensuring that client numbering and revision status is being used on all documentation, drawings and correspondence
* Responsible for classification and numbering of technical and non technical docuements.
* To Ensure that the "Document Control Procedure" is applied through to project execution
* Dispatch documents and comments internally and externally as per distribution matrix & DCC Procedure and Maintains the Master Document Register.
* Assist in ensuring Internal Departments produce documentation within MDR planned dates
* Assist in supplying documentation for mobilisation (hardcopy and electronic to disk)
* Responsible for the daily Management of EDMS ( Livelink ) for the project
* Coordinating with departmental heads for BMS documents.
* Incoming and outgoing letters to and from the Clients to distribute and follow up for response within the departments.
* Scanning of all documents and uploading it to the EDMS – Livlink, also distribution of documents by transmittal.
* Interface with Project Managers, team personnel and various internal departments
* To Ensure that Project documentation is distributed and controlled
* Responsible for assisting, administration and archiving of project documents
* Interface with External Clients and Subcontractors

October 2002 to March 2006
Document Controller/Administrative Assistant - Shell Iran Offshore Ltd.
Soroosh & Nowrooz Field Development project. Dubai, United Arab Emirates.

* Solely responsible for the Document Storage Area, managing the supervision and scanning of in-house documents, creating hyperlinked registers for all electronic files, creating and labelling all CD's and the focal point for all project archiving and Retrival,co-ordinates with Metrofile, responsible for Filing & maintaining Records,registration of incoming & outgoing project documents & maintaining correspondence to and from NIOC
* Livelink - EDMS (Electronic Document Management System) & prepares routine reports
* Updates of Vendors documents & Operational and Maintenance Manuals for Client Handover
* Administration Assistance in scanning photos when required for HR and also assists Finance departments - scanning files of invoices, work involves scanning, extracting, hyper linking to excel spreadsheets, quality check and filing back the files.
* Incoming and outgoing letters to and from the Clients to distribute and follow up for response within the departments.

February 2001 to September 2002
Technical & Administrative Assistant - Eastern Bechtel Company Ltd.
Borouge Petrochemicals Project Al Ruwais, Abu Dhabi, UAE

* Data Entry Using Microsoft Access and also updating the Database tables.
* Administrative Support for the Human Resources Group for Scanning documents, Passports, Visa
* Handling all requests for retrieval of documernts contained in the EDMS by providing technical support for Mechanical Completion Group using Infoworks and Documentum - Electronic Document Management System (EDMS)
* Marking Up drawings of DCNs on P & IDs
* Preparing documentation packages of the Mechanical Completion Dossier for System Walkthrough
* Filling, Copying and archiving of Mechanical completion and data sheets files.
* Scanning of all the Mechanical Completion Documents and Drawings.
* Co-ordinating and maintaining updates of Operational and Maintenance Manuals with the clients for Handover
* Maintain document and drawing numbers, revision & title for all incoming & outgoing documents
* Supervising and co-ordinating the Handover Team and was involved in the preparation and presentation of the final project deliverables package to the client

October 1998 to February 2001
Document Controller/Administration Assistant - Eastern Bechtel Company Limited
Taweelah"B"Extension Project, Al Taweelah Abu Dhabi, UAE

* Inputs scanned documents/drawings in Docbase –Infoworks–EDMS (Electronic Document Management System)
* Extracting reports, documents and drawings from Info Works (EDMS )and performing a variety of queries interface with client and communicating with team members and providing direction, guidance and responding to questions relating to document control activities and queries.
* Interaction with Resident Engineering & Project Engineering at Home Office, Frederick & Field Engineering Teams at Taweelah site to maintain updated documents in each department of the project.
* Copy & distribute drawings & documents for Inter-Discipline Comment
* Involved in all aspect of document reproduction such as copying, binding, filing, archiving of all document and drawings. Preparation and maintenance of Log on for client submission.
* Recieve, check transmittal, copy & file all incoming & outgoing Contractor drawings & documents
* Check compiled documents for completeness and consistency and correct revisions
* Distribute drawings & documents to appropriate engineer
* Updating and controlling of all FCR, FCN, and DCN logs, Drawings, Supplier Drawings, Operation and Maintenance Manuals and Controlled drawings,documents, registers and stick File for site engineers
* Scanning of all Correspondence and Project Documents and Drawings.
* Administrative Support for the Human Resources Group for Scanning documents, Passports, Visa etc.

May 1995 – October 1998
Document Control Clerk/Admin Clerk - Saudi Arabian Bechtel Co., Al-Khobar, KSA

* Duties involves document reproduction such as copying, binding, reduction & enlargement of Drawings/Documents.
* Preparing packages for client submittals into the presentation folders with Spine and covers.
* Scanning of Project documents and drawings on OCE 9700 and OCE 7150 Machines for Scanning, Folding, Enlargement and Reduction of all size of Drawings and also folding of various departmental drawings.
* Involve in every aspect of Documentation and scanning works of various sizes of drawings and documents.
* Administrative Support for the Adminstration Group for Scanning documents, Passports, Visa etc.

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