Resume - Assistant Material Control Supervisor

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Resume #69703

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Career Summary

6 years experience in warehouse / material control & management that conforms to the company's policies & BVQI ISO 9001:2000 Quality Management System. Procurement & expediting. Cost Control & Budget Management. Inventory Supervision, Discrepancy Reconciliation and Auditing. Planning / Stock Forecasting, Stock Movements & Availability Analysis.

1 year experience in document controlling, accounting, administrative, timekeeping & secretarial works.

Companies' worked with Scope of Works

Project Management, Engineering Detail, Procurement, Construction, Electromechanical Works, Commissioning, Operation & Maintenance of Installations in Commercial & Industrial, Petroleum & Chemical, Oil & Gas, and Utilities Sectors.

Educational Attainment & Trainings

Bachelor of Science in Commerce
Major in Banking and Finance
Saint Louis University
Baguio City, Philippines
13 October 2001

* Has been a part of the Steering Committee on the 4th National Conference of the Council of Economic Educators
- 23 to 25 November 2000
* Seminar Attended in Career Opportunities in the Financial Work Environment
- 21 February 2001

Completed BASIC AUTOCAD 2002 COURSE
Embassy of the Philippines, P.O.L.O., Abu Dhabi, U.A.E. (2 July to 27 August 2004)

Completed BASIC SAFETY TRAINING
Thomson, Human Soft E-Learning Solutions, Kharafi National, State of Kuwait (Nov. 2007)

Completed BASIC SAFETY TRAINING
(IMO Courses: Personal Survival Technique, Fire Prevention &
Fire Fighting, Elementary First Aid, and Personal Safety & Social Responsibility)
Far East Maritime Foundation Inc., Ermita, Malate, Manila, Philippines (8 June to 16 June 2005)

Completed PROFICIENCY IN SURIVIAL CRAFT & RESCUE BOAT TRAINING
(IMO Model Course 1.23)
Far East Maritime Foundation Inc., Brgy. Cayanga, San Fabian, Pangasinan, Philippines (3 August to 6 August 2005)

Oracle ERP (Enterprise Resource Planning) EPMS-R11i Navigation Training
Material Control Unit, Kharafi National, State of Kuwait (8 Oct. 2005)

Principal Career Achievements to date

ASSISTANT MATERIAL CONTROL SUPERVISOR
Oct. 2007 up to Present

Kharafi National (ISO 9001:2000 Certified)
The National Company for Mechanical and Electrical Works Ltd.
PO Box 24081, Safat 13101, State of Kuwait

* Material Control Unit & Store Administration
Central Store 9122, Sulaibiya, State of Kuwait
Nature: Overall warehouse for more than 50 projects (Oil & Gas / Petrochem / O&M)

* Project: KOC Facility Upgrade & Relocation of U/G Process Piping, EF – 1500
At GC-03, GC04, GC-06, GC-07, GC-08, BS-140 & 150
Client: Kuwait Oil Company
Consultant: Petrofac International Ltd.

JOB DESCRIPTION:
* Assists the Material Control Engineer and Material Control Supervisor in most aspects in ERP Transactions (Inventory Transactions, Fixed Asset Modules, Shipment Networks, Accounting Periods, etc.)
* Supervises and controls the activities of the Materials Control Unit towards the optimization of stock levels at the lowest investment cost consistent with the Company's operational objectives. And ensures that procedures are developed and maintained for the continuous review and amendment of stock levels in line with changing conditions and requirements.
* Supervises and trains Storekeepers / Asst. Storekeepers / Warehousemen and ensure that warehouse procedures, processes and QHSE management systems are adhered to and implemented especially those related to the handling and storage of toxic and hazardous materials.
* Troubleshoots project ERP problems in Inventory Transaction User and Fixed Asset Modules vis a vis ATS transactions (Quantities, Unit Costs, Ship to Organizations, Cost Codes / Task Numbers, etc.) for KN and ABJ Supply & Fabrication Workshop.
* Checking and rectifying of ERP mistakes of project transactions for KN & ABJ Supply and Fabrication Workshop.
* Prepares ERP related notes for distribution to project stores.
* Coordinates with Central Store and projects for ERP Shipping Transactions.
* Coordinates with Finance and Administration – Store Control and projects for ERP / ATS store related voucher issues and inventory schedules.
* Checking of stock movements for Central Store items upon receipt of MR's for proper optimization of stock level.
* Preparation of RFQ's.
* Following up of MRV preparation to projects for suppliers' outstanding invoices / delivery notes.
* Stock movement analysis and balancing for project inventories and transactions in receipts, issue, shipments and transfers (ATS vs ERP).
* Drafting of Store Layout with Racking System (AutoCAD).
* Managing warehouse space effectively in accordance with industry best practice
* Ensures that fixed assets, tools & equipment and consumables are effectively controlled in accordance with Company policies & procedures
* Handles and stores hazardous materials in accordance with Company Safety Policy
* Provides professional advice on materials to Project Managers as required
* Maintain standards of safety and comply with Company's Health, Safety and Environment Management System requirements.
* Follows and maintains Company standards of Quality in accordance with Company Quality System requirements
* Leading a team of warehouse personnel efficiently.

MATERIAL CONTROLLER (ERP / MRP)
July 2006 – Sept. 2007

Kharafi National (ISO 9001:2000 Certified)
The National Company for Mechanical and Electrical Works Ltd.
PO Box 24081, Safat 13101, State of Kuwait

* Material Control Unit & Store Administration
Central Store 9122, Sulaibiya, State of Kuwait
Nature: Overall warehouse for more than 50 projects (Oil & Gas / Petrochem / O&M)

* Project: Symphony Complex (Bid Package 4)
Client: The Real Estate Contractors
Consultant: Projacs

* Project: Overall Shaping and Maintenance (with CCTV Surveying) of Storm Drain Network – Capital, Hawally, Farwaniya & Jahra (Contract Nos. QS/T/151 and QS/T/152) – 2 Projects
Client: Ministry of Public Works

JOB DESCRIPTION:
* Troubleshoots project ERP problems in Inventory Transaction User and Fixed Asset Modules
* Regularly monitors with control logs chemicals and other materials having limited shelf life and arranges regular checks, inspection and implements "First In and First Out" issue method to avoid disposal due to expiry dates. Ensures proper preservation and storage of custody materials.
* Supervises all coding activities consistent with the Company's materials coding and vocabulary system.
* Supervises safe loading and unloading of materials, packing, receipts, proper storage, preservation, issues, returns and transfer of inventory materials. Ensures all respective transactions are entered and updated in ATS/ERP on daily basis. Controls all computer system developments, input and output activities in relation to the Company's inventory control system.
* Coordinates with end users for inspection of stock and non stock materials after verification of purchase orders conditions and certification requirements.
* Liaises with end users, warehouse supervisor / material control supervisors and third party warehouse personnel to issue material discrepancy reports for rejected materials.
* Follow up with warehouse personnel for timely supply of inventory materials especially those related to planned shutdowns. Coordinates warehouse personnel activities to review and confirm the respective reports related to the current balance count.
* Identifies the damaged, obsolete, surplus and redundant materials, arrange and check storage facilities and prepares Write Off forms and supervise the removal/disposal from site.
* Ensures physical Inventory preparation (such as planning the count date, picking the counting team, communicating with internal/external auditors).
* Initiates the reorder of materials for stock replenishment.
* Provides professional advice on materials to Project Managers as required
* Conducts all work activities in a safe and environmentally responsible manner at all times by not taking on any task(s) that are perceived as unsafe. Complies with the company's QHSE management system and reports all incidents and near misses to the supervisor or QHSE representative.
* Conducts trainings and orientations to newly hired storekeepers.

MATERIAL CONTROLLER Cum Procurement Expeditor
June 2002 – Nov. 2005

Tamas Projects (ISO 9001:2000 Certified)
PO Box 46447, Abu Dhabi, U.A.E.

* Project: Abu Dhabi Sewerage Scheme
Abu Dhabi Mainland Sewerage, Drainage & Irrigation Works, Operations & Maintenance
(Contract No. ADM/SPC/7)
Tamas – Brisbane Joint Venture
Client: Abu Dhabi Municipality Sewage Projects Committee
Consultant: Hyder Consulting

* Project: Security of the Electric Power Supply and Upgrade of the Network for
Presidential Palaces and Hospitals. Stage 2 – Lot 1 (Contract No. R2000-0021)
Works: Construction, Installation, Testing & Commissioning of 11kV Sub Stations with DG Sets
Wartsila - Tamas Joint Venture
Client: Abu Dhabi Water and Electric Authority
Consultant: Mott MacDonald

JOB DESCRIPTION:
* Responsible and ensures the control, requisition, receipt, storage, stock and certificate monitoring, project transfer and issuances of fixed assets, materials, tools, lifting accessories, measuring & testing instruments, equipments and consumables as reflected and recorded both manually and electronically (Maximo Inventory Management) with appropriate specifications and tagging in different stores / warehouse. (As per Company Procedures with accordance to BVQI Certified Material / Inventory Management - ISO 9001:2000).
* Material identification allocation, reservation and expediting.
* Generates monthly / weekly reports of material controlled and received on a daily basis, updating the packing list status report base on the shipping status report of the shipper, compilation of material certificates received from the vendors, monitors material shipment in the main warehouse, and resolves material discrepancies.
* Prepares material approvals for submission to client.
* Responsible for material documentation, material specification, budget study and cost estimates.
* Material development and distribution of approved bidders list of all RFQ's, coordination with Procurement & Tendering Dept. on technical bid evaluation and inquiries, clarification of commercial and technical matters.
* Provides professional advice on materials to project managers as required.
* Reviews, checks and approves all projects Material Requisitions regarding material availability and forwarding it to Procurement Dept.
* Assigned to expedite, receive, custody, proper safe storage & location, and issuance of materials, tools, consumables, bulks, spares, instruments and equipments for various stages of maintenance, operations, engineering and construction.
* Signing of clearances & release forms of employees (for site returns to store).
* Document controlling of all warehouse related archive.
* Sourcing and reordering of materials.
* Verifies, counts & inspects incoming materials according to its requirements and technical specifications with proper receipt documentations.
* Monitoring, reporting and recording of material discrepancies (OS&D) and its corrective measures to QA/QC.
* Maintaining stock levels / inventories, supervision of warehouse personnel and proper loading and off-loading of materials.
* Monitors, coordinates and reports material status and equipment with procurement engineer, field engineering, operations & maintenance team, project controls, accounts payable, etc.
* Maintain coordination with vendors / suppliers in relation to production program and monitor progress if delivery schedules are met satisfactorily.
* Prepares, verifies & approves Payment Certificates of Invoices / Delivery Notes for payments from site for materials and equipment.
* Prepares Receiving Cum Damage Report (RCDR) for material / equipment payments.
* Responsible for the circulation and reordering of diesel supply for pick-ups, tankers (combination, flushing & vacuum), crane and other vehicles & equipments inclusive of proper recording of daily diesel consumptions recorded both manually and electronically. Monitoring of fuel consumption on establish order point, assignment of parts order, checking/update of rotable and expendable parts.
* Maintains files, statuses and documentations for PO's, PO Cancellation Requests, Material Requisitions, Delivery Notes with Receipt Vouchers, Equipment & Instrument Calibrations, Material Inquiries, Non-Conformance Reports (OS&D), Material Discrepancy Notes, Inventory Control Record, Materials in Store Report, Store Issuance Vouchers & Returns (materials, tools & equipment), Tools Possession Records, PPE's Records, Instrument / Equipment Control Logs, Material Tagging and Payment Certificates and other store-related documentations.

SECRETARY Cum Document Controller
Nov. 2001 – May 2002

Tamas Projects (ISO 9001:2000 Certified)
Abu Dhabi, U.A.E.

* Project: Security of the Electric Power Supply and Upgrade of the Network for
Presidential Palaces and Hospitals. Stage 2 – Lot 1 (Contract No. R2000-0021)
Wartsila - Tamas Joint Venture
Client: Abu Dhabi Water and Electric Authority
Consultant: Mott MacDonald

JOB DESCRIPTION:
* PROJECT SITE SECRERTARY
* Responsible for general self-correspondences.
* Telephone, fax machine and photocopier operator.
* Internet and e-mailing.
* Handling and budgeting of Site Petty Cash for site operating expenses purchasing inclusive of expense report journalising.
* Coordination with various trades/suppliers for material follow-up and site deliveries.
* Preparing of site submittal documentation inclusive for approvals (drawings, materials, documents)
* Submitting of transmittal documents/drawings to the client representative.
* Encoder as a Project Scheduler (MS Project)
* Minor editing & drafting of sketches as designed by the Engineering Department for Site Transmittals.
* Other administrative and logistic duties.

* DOCUMENT CONTROLLER
* Job also entails recording of daily and monthly timesheets as a Timekeeper and staff salary distribution.
* Controlling and filing of archives such as interoffice memos, incoming and outgoing fax messages with document control circulation/references, consultant comment sheets, QA/QC forms, administrative forms, delivery notes, material requisitions, material approvals, purchase orders, client submittals, quotation/invoices, site progresses, project invoices and other related documents.
* Enlisting and controlling of Inspection Reports, Lab. Test Results, Site Transmittal Forms, and other QA documents to be accounted for project valuations.
* Checking and verifying of all latest drawings' revisions at site with the corresponding consultant comments and proper distribution to the various working departments.
* Job also entails recording of monthly timesheets as a Timekeeper for staff personnel and labour workforce (not less than 100 workers).
* Updates the Project Invoices in relation to Monthly Progress of Works as submitted to the Consultant / Client.
* Encoder in MS Project for Engineering Departments Forecasted and Actual Program of Works.
* Minor editing & drafting of sketches as designed by the Engineering Department for Site Transmittals.

ON-THE-JOB-TRAINING (300 Hours)
Accounts Assistant
(Current & Savings Accounts)
June 2001 – Sept. 2001

Land Bank of the Philippines
Baguio City, Philippines

JOB DESCRIPTION:
* Responsible for balancing of Credit and Debit Advice's of Current and Savings Account for the Daily Transmittal Slips.
* Balancing of daily pouches of Incoming Cleared and Returned checks.
* Updating and pre-terminating of Special Savings Accounts.
* Handles Government Agencies' Payrolls and Student Scholarships.
* Other duties as designated.

Personal Data

Date of birth: 24 July 1981
Place of birth: Baguio City, Philippines
Marital status: Married
Languages spoken: English, Filipino

Special Aptitudes

* Proficient, trained & certified in HSE (Personal Survival Technique, Fire Prevention & Fire Fighting, Elementary First Aid, Personal Safety, Social Responsibility, Survival Craft & Rescue Boat Training)
* Material Knowledge in fixed assets, equipments, measuring & testing instruments, tools and materials (such as pipes and fittings, electrical, mechanical, lifting accessories and materials of building, sewage, irrigation, drainage, power, oil and gas, and petrochemical projects).
* Proficient in management, banking, finance and accounting practices.
* Well versed in oral and written English. Fully competent in self-correspondences.
* Excellent interpersonal skills, capable of working under pressure, can work independently, well-motivated, team player and committed on responsibilities.

Computer Skills

* Microsoft Windows, Office Applications, Internet and Emailing
* Oracle ERP (Enterprise Resource Planning) EPMS-R11i
* Advanced Trading System (ATS Ver. 2.0.22.1 – Software by AAI (Advanced Automation International)
* Maximo System
* Basic AutoCAD 2002
* MS Project (As Encoder)

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