Resume - Documentum 5.3, DDMS (Digital Document Management System), Electronic Filing Sys...

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Resume #48459

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SUMMARY OF QUALIFICATIONS:
XII Class 1996 Gujarat Secondary Education Board C Grade Commerce
B A 1999 Gujarat University, Ahmedabad B Grade Economics
B Lib Sc 2000 Gujarat Vidyapith, Ahmedabad A Grade Special Libraries
M Lib Sc 2001 Gujarat Vidyapith, Ahmedabad A Grade Special Libraries
PGDCA 2003 Madurai Kamraj University, B Grade Computer Science
PGDLAN 2004 Indira Gandhi Open University A Grade Library Auto & Network

OBJECTIVE:
Documentum 5.3, DDMS (Digital Document Management System), Electronic Filing System, Library Automation, Develop Library Web Page through Frantpage, Develop Information Portal In-house

WORK EXPERIENCE:
Lead Documentation Controller
Assistant Manager
Reliance Engineering Associates (P) Limited
Reliance Complex, Village Moti Khavdi,
Dist – Jamnagar, Gujarat - 361 140

From 10th July 2006 till date

- I am lead Document Controller for Reliance Refinery Project
- I am looking Engineering documentation and processing design documents with the Discipline Departments
- Processing and Monitoring design document and vendor documents
- Implementing Bechtel Document Numbering System & Document Management System
- Receiving all engineering documents from Foster wheeler, Bechtel and others
- The Engineering Documents are available in hardcopy and softcopy
- Engineering Documents have converted through media converter
- Digitizing the Engineering and Vendor Drawings
- Media Conversion: CAD drawings converted by Plotter and vendor documents are digitize by A4 & A3 Scanner
- Electronic Document Management System
- Operating Infoworks 3.4 version for Process familiarization for engineering, Viewing documents & drawings and automated document distribution matrix & eTransmittal to issue the documents & drawings electronically via message platform
- Operating Infoworks and R_docs for Content Management & Data Transfer
- E-Room, an internet enable data exchange platform used for document transactions with External vendor, Package Suppliers, Sub contractors and currently data transfer between London and Jamnagar
- Using Documentum 5.3 software for Domestic Area Tariff
- Setup 30 Satellite Document Control at Site
- Supervision of Infoworks, Electronic Transfer, Receipt & Distribution, Plotting & Scanning
- Received design documents from discipline departments and download from docbase servers
- Uploading documents with minimal properties in Jamnagar Servers
- Organizing Training programme about Infoworks software
- Providing help desk support of Infoworks EDMS to all users.
- Organizing / Coordinating Infowroks EDMS training to new joiners of REAL

INFORMATION MANAGEMENT ADMINISTRATOR
Cairn Energy Indian Pty Ltd (CEIL),
Lakshmi Onshore Terminal,
Survey No. 232, Village – Suvali, Surat – Hazira Road
Surat – 394 510

From December 29, 2003 to July 07, 2006

About Cairn
Cairn Energy PLC (Cairn) is an independent Edinburgh based oil and gas exploration and Production Company. Cairn has recently been included as a FTSE 100 company in the London Stock Exchange.

In India, Cairn operates through its subsidiary company Cairn Energy India Pty Limited (CEIL). CEIL has Indian joint venture partners for different assets. CEIL activities comprise primarily of seismic surveys, exploration well drilling and oil and gas development projects.

- Developed, organised and maintained library services including collections of information, recreational resources and reader information services
- Managed the organisation's central records system and supervises indexing, filing and retrieval activities
- Implemented Documentation portal for site users
- Computerized the information management centre (Physical and Manual) with the objective of keeping the company updated on all required information for informed decision making within the boundaries of company policies
- Classified & Catalogued collections and maintained information and records – manual and online
- Maintained record management systems & record forms, and advises on their usage
- Maintained electronic filing structure and digital data management system
- Updated and maintained vendor documentation (Manuals, Catalogues, Reports, and Test Certificates etc.)
- Responded to personal, telephone, e-mail and written enquiries from users
- Managed a safe and secure data storage and archive
- Managed ISO 14001 Documentation
- Efficient and effective document control, data & information flow
- Utilized the document transmittal for identification, recording & tracking of documents
- Provided training to staff in the use of record management systems
- Conducting audits to identify missing records through stock verification
- Maintained and organized Multimedia collection like CD's, Cassettes, backup Taps, photos and other collections
- Maintained the efficient circulation and distribution of the procedures;
- Controlled access to confidential information, and recommends record access code of practice and procedures
- Provided online journals, document delivery services, Inter-library loan service, access dialog database and download articles, Indian and API Standard on user request
- Provided training to staff in the use of record management systems
- Conducted audits to identify missing records and arranges searches to retrieve them
- Implemented Information Management homepage

LIBRARIAN, HCP Design & Project Management Pvt. Ltd, Ahmedabad
17th July to 28th December 2003

- Developed, Organised and Maintained library services including collections of information, recreational resources and reader information services.
- Provided assistance to users in accessing library resources
- Maintained the Library with the objective of keeping the company updated on all required information for informed decision making within the boundaries of company policies
- Established and maintained Electronic Filing Structure
- Controlled access to confidential Project drawings and images
- Conducted audits to identify missing records and arranges searches to retrieve them
- Operated of software "WINISIS Software" for Document controls.
- Maintained and organized the whole technical documents, CD's & data / records. The main assignment was handling construction, interior and architecture libraries and other technical documents.
- Digitized the project slides and make archives
- Maintained the Image and Digital library
- Developed Library homepage
- Information retrieved through Internet & Online Journals
- Provided online journals, document delivery services, Interlibrary loan and TOC services for users

Information & Library Network (INFLIBNET) Centre, Ahmedabad 11th September 2002 to 16th July 2003.

- Using "SOUL-Software for University Libraries" for maintained the Library Collections.
- Created e-book and uploaded on institution portal site
- Provided E-Document Delivery Services, CD ROM Database (Various Subject) Interlibrary Loan and E-journal Service
- Subscribed Online journals
- Worked with Informatics department where I provided information services to students, teachers, professors etc. and worked on E-Subscription project.
- Searched and Downloaded article from various publisher websites and portal side
- Organized Workshop and training programme on Library Software "SOUL" and Computer application (MS Word, MS Excel, MS Access, FrontPage etc.) for Librarian and Library students

Physical Research Laboratory, AHMEDABAD
4th March to 10th September 2002

- Using "LIBSYS" software for Maintained the Research Library
- Provided Interlibrary Loan and Electronic Document Delivery Services
- Maintained the Map collections (Cities & States)
- Information retrieved through Internet & Online Journals and downloaded as per requirement

Gujarat Vidyapith, Ahmedabad
31st May to 30th November 2001

- Worked with various Library Departments (Circulation, Serial Control, Reference)
- Involved in Library Automation Project
- Processed Books and journals, Prepared Catalogue & Data fitting using SOUL Software
- Provided Ready Reference services for users
- Maintained library collections (Books & Bound Journals, etc.)

EDUCATION & CERTIFICATION:
01 Attended Work shop on PDF Version 0.6 & 0.7 (Portable Document Format) form Cairn, Chennai
02 National workshop on LIBRARY AUTOMATION from Information Library Network Centre
03 Training program on INTERNET & EMAIL from Amola Lok Kalyan Trust, Ahmedabad
04 Training program on CDS/ISIS & Computer Application form Ahmedabad Library Network, Ahmedabad
05 Training on ISO 14001 (Environmental Management System), CEIL, Surat
06 Prescribed course of instruction of the St. John Ambulance Association in "FIRST AID TO THE INJURED" CEIL, Surat
07 Attended Personality Development Programme, INFLIBNET Centre, Ahmedabad

ADDITIONAL INFORMATION:
01 Attended Work shop on PDF Version 0.6 & 0.7 (Portable Document Format) form Cairn, Chennai
02 National workshop on LIBRARY AUTOMATION from Information Library Network Centre
03 Training program on INTERNET & EMAIL from Amola Lok Kalyan Trust, Ahmedabad
04 Training program on CDS/ISIS & Computer Application form Ahmedabad Library Network, Ahmedabad
05 Training on ISO 14001 (Environmental Management System), CEIL, Surat
06 Prescribed course of instruction of the St. John Ambulance Association in "FIRST AID TO THE INJURED" CEIL, Surat
07 Attended Personality Development Programme, INFLIBNET Centre, Ahmedabad

AWARD/PRIZES/SCHOLARSHIPS SECURED DURING THE EDUCATIONAL CAREER
- I was awarded "MEDAL" by Gujarat Vidyapith, Ahmedabad for securing first rank in BLIS (Bachelor of library & Information Science).
- I am first person who is successfully completed Post Graduate Diploma in Library Automation and Networking in Gujarat State.
- I was awarded "Record Management Team Award 2006" by Records Management Society.

RESEARCH WORK
01 Thesis submitted on Catalogue and Indexing for selected journal of Gujarat Vidyapith Library, Bachelor of Library and Information Science. 2000
02 Thesis submitted on A Survey of Three Social Science institute libraries in Ahmedabad, Master of Library and Information Science, 2001
03 Project report submitted on Identification and Evaluation of Web Resources In the Field of Library and Information Science for PGDLAN Course in 2005.

PAPER AND PRESENTED
International Papers:
- "Library Automation in Academic Libraries: Problem and Solution" CALIBAR 2003, Nirma Institute of Management, Ahmedabad, February 2003. (Abstract Select) (Presented)
- "Subject Gateways: An Overview" CALIBER 2005, Karla University, Kerla, February 2005.
- "Effect of changes in sharing resources: Indian Experiences" 8th IFLA Interlending & Document Supply International Conference, National Library, Canberra, Australia, November 2003. (Abstract Select)
- "Library Automation in Academic Libraries: Problem and Solution" CALIBAR 2003, Nirma Institute of Management, Ahmedabad, February 2003. (Abstract Select)

National Papers:
- "Virtual and E-library" IASLIC XX National Seminar, Panjabi University, Patiala, December-2002
- "Use of Internet in Library & Information Services" CALIBER-2002, Rajasthan University, February - 2002
- "Future of Book" 19th Granthalya Parishad 2001, Baroda, September - 2001
- "Digital Information Services" SIS 23rd Conference 2005, Andhra University, Andhra Pradesh, January 2005.
- "Internet Based Resources for the Librarians" 6th MANLIBNET Convention, May 12-14, 2004, Western Regional Centre – ICSSR, Mumbai
-"Digital libraries: Problems and Prospects" SIS 21st Conference 2003, Indian Institute of Rorrkee (Uttranchal), April 2003
- "Network and Information Services" MANLIBNET's 5th Conference XLRI, Jamshedpur, March - 2003
- "Network Based Information Services" 48th Indian Library Association Conference, NIABAS, Bangalore, January 2003.
- "Digital Resources and Law" NACLIN-2002, Cochin University of Science and Technology, Cochin, October 2002.

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