Resume - Overall I have 19 years of experience in the field of Project Management, Admini...

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Resume #5404

CONTACT INFORMATION:
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EDUCATION

B.A. in Economics, Madurai Kamaraj University, Tamil Nadu, India.
Diploma in Computer Science from Xavier Institute of Management, Bombay, India.

COMPUTER SKILLS

SOFTWARE: MS Office 2000 (MS Word, Excel, Power Point, MS Access),
Lotus 123, Word Perfect, Word Star, Acrobat 5.0
DATABASES: File Maker Pro, Dbase III
OPERATING SYSTEMS: Windows 98 / 2000 / XP /ME / 2000 NT, MS DOS

PERSONAL DETAILS

Date of Birth: 18 January 1961
Nationality: Indian
Marital Status: Married
Religion: Christian (Roman Catholic)

PROFESSIONAL EXPERIENCE

Organization: Zamel & Turbag Consulting Engineers (ZATE), Saudi Arabia
Duration: From Nov. 2001 - Present
Designation: Administrative Assistant/Secretary

Presently I am assigned to ZATE-s various Saudi Aramco and Domestic Projects like Sales Gas Through AY-1 56- Pipeline Conversion Project, Haradh Gas Gathering and Crude Pipeline II Project, Two Grades of Gasoline, Electrical and Control System and Scoping Studies & DBSP for Natural Gas Development Projects and Upgrade Qatif Bulk Plants Project Proposal.

Responsibilities:

- Responsible for preparing Saudi Aramco Plant Access Request and SCECO ID Request and follow-up with the clients to get the approval and schedule our discipline staff for the ID with Government Relations staff.
- Coordinate with Client-s Representative for preparing Drawing Control Log, Project Record Book, Inspection Record Book, Equipment Manual and Communication Photostat Book in PDF Acrobat format.
- Preparing various reports applying independent judgment, discretion and initiative.
- Coordinate with other staff-s daily work in support of goals and objectives.
- Independently responds to letters and general correspondence of a routine nature.
- Maintain appropriate files, prepares correspondence, reports, and other written documentation as necessary.
- Preparing Drawing Control Log and coordinate with the disciple engineers to collect all the drawings, specifications and MTO-s for preparing IFP, IFB, IFC packages.
- Preparing Quotation Request for various Saudi Aramco vendor-s and follow-up with the vendors to get the budgetary quotation for Expenditure Request (ER) Estimate.
- Preparing Technical/Commercial Evaluation Documents for Client-s/Discipline-s review.
- Familiar with Saudi Aramco-s various forms and procedures.
- Operates office equipment like fax, copy machine, etc. and preparing courier documents.
- Responsible for the fax operating to take care of all incoming and outgoing faxes and courier services.
- Also as a short-term relief assignment as a Document Controller, my duties included receiving, indexing, distributing, filing, retrieval and tracing of contractor construction documents, QA/QC documents, records, various types of status/progress/ other reports, etc. I am also responsible for establishing and maintaining accurate files, handling incoming and outgoing documents, subcontractors- submittals, developing and maintaining electronic and hard copy documentation system. My job also included preparation and issuance of all invitation to tender packages, keeping track and record of all tenders correspondences. Support in providing and compilation of all presentation materials, provide assistance to project team, to request and monitor new and updated drawings (hard copy & electronic files) to required distribution.

I have also completed short-term relief assignment as Administrative Assistant (from May 15 to July 31, 2003) to replace Executive Secretary of Project Engineering Manager with Yanbu Petrochemical Company (YANPET) for three months.

Organization: Saudi Aramco, Saudi Arabia
Sponsor: Zamel & Turbag Consulting Engineers
Duration: From April 2001 - October 2001
Designation: Technical Writer/Secretary

I was assigned to Saudi Aramco-s Northern Area Projects Division for their Ras Tanura South Refinery Rectification Project.

Responsibilities:

- Coordinate with Lead Project Engineers and Senior Project Engineer for updating the Daily Status Report and Weekly Status Reports for Vice Presidents and Sr. Vice President of Saudi Aramco.
- Coordinate with Engineering, Construction, Material personnel for preparing various reports like Safety Items, Socket Weld, Hydrotest, Reinstatement and Material Status Reports. Updating of these reports everyday for daily meeting of refinery management personnel.
- Maintains appointment schedules and makes travel arrangements, assists in agenda preparation, types minutes and distributes copies.
- Assisting to all project personnel for their daily routine activities.

Organization: Zamel & Turbag Consulting Engineers, Saudi Arabia
Duration: From July 1998 - March 2001
Designation: Procurement Coordinator

I was assigned to ZATE Procurement Department in PETROKEMYA-s Olefins III Propane Feedstock Pipeline Project and Haradh Downstream Condensate Pipeline Project.

Responsibilities:

- Preparing Technical/Commercial Evaluation Documents for Client-s/Discipline-s review.
- Preparation of Purchase Orders and making continuous follow up with the vendors/Suppliers. Expediting Non-Material Requirements
- Checking of shipping documents - Bill of Lading, Certificate of Quality, Certificate of Origin, etc., comply with purchase order requirements and specification.
- Coordination with Clearing Agent to clear and despatch the materials. Inspection of the materials thru the inspection agency and in case of any damages, overages or off specs found to determine the extent and to deal with as per procedures.
- Preparing Monthly Reports - Purchase Order Status, Request of Quotation Status and Delivered Material Status in Excel program.
- Other correspondences - Preparing Faxes, Letters, Transmittals, Minutes of Meeting, etc.
- Document Control of Procurement Department.
- I am also responsible for establishing and maintaining accurate files, handling incoming and outgoing documents, subcontractors- submittals, developing and maintaining electronic and hard copy documentation system. My job also included preparation and issuance of all invitation to tender packages, keeping track and record of all tenders correspondences. Support in providing and compilation of all presentation materials, provide assistance to project team, to request and monitor new and updated drawings (hard copy & electronic files) to required distribution.

Organization: Saudi Aramco/Brown & Root Saudi Ltd., Saudi Arabia
Sponsor: Zamel & Turbag Consulting Engineers
Duration: From March 1992 - June 1998
Designation: Technical Writer/Secretary

I was assigned to Saudi Aramco Project Management Team (SAPMT), Package #2 - Utilities, Ras Tanura Refinery Upgrade Project.

Responsibilities:

- Creating various reports in Microsoft Excel and File Maker Pro.
- Maintaining tickler file for Senior Project Engineer to follow the action items.
- Interfacing with the various Senior Project Engineers and Project Engineers for collecting data for various reports and producing the required reports weekly and monthly.
- Document Control of incoming and outgoing correspondence and project drawings.
- Preparing Change Order and Change Request documentation.

Initially I was assigned to Brown & Root Saudi Ltd., Engineering Department and I was reporting directly to the Engineering Manager. Have assisted Project Managers in completing several Project Proposal Books by inventing the required format and inputting technical data. Engineering correspondence (letters, memos, faxes, transmittals), minutes of meeting, specifications for contract packages and addendums using Microsoft Work and Excel. Responsible for the engineering department-s filing system.

After completion of Project Proposal Books, I was assigned to BRSL-s Safety Department and was reporting directly to the Safety Manager.

Responsibilities: Preparation of Weekly Safety Violation Log, Weekly Contractor-s Audit Report, Monthly Loss Prevention Report, Summary of Monthly Loss Prevention Inspection Report, and Weekly and Monthly Safety Reports, etc.

Organization: Toyo Engineering India Ltd., Bombay, India
Duration: From November 1989 - February 1992
Designation: Document Controller

Responsibilities:

- Provide support to all departments for the control of documentation, drawings, project data distribution and reprographics.
- Account for all the documents utilizing the Document Control Drawing Index and Correspondence Index.
- Provide a secure technical library for project reference standards, procedures and other data for the use of the project.
- Document Control Drawing Index serves as an application for registering engineering drawings received by and disseminated from the company. My responsibility is to register all the drawings details in the Drawing Index application.
- Drawing Index gives all the details of the drawings i.e. Plant number, drawing number, sheet number, revision number, Index, description, status, location of the dwg., etc.
- Filing of all engineering documentation in the stick files or flat files. These files are categorized by plant number. All original engineering documentation, either in hard copy or mylar format are stored in the flat file.
- Those personnel who do request original documents must signout the document, a copy will be made of the original and stored in the file until the original is returned. The copy will then be kept for reference purposes.
- As a Document Controller I was designated as a custodian of sensitive documents and original drawings while in the Document Control's possession.
- Interfacing with the various Senior Project Engineers and Project Engineers for collecting data for preparing monthly progress report for various projects.

Organization: Safari Sales Ltd., Bombay, India
Duration: From January 1987 - November 1989
Designation: Sales Assistant

Responsibilities:

- Stock data entry for 20 branches (all over India)
- Preparation of distribution statement, stock valuation statement, and production plan.
- Keeping up to date stock record of all branches.
- Coordinating and answering all the queries related to the complete stock.
- Follow up with the Dispatch Department.
- Preparation of Stocks Analysis, Production and Sales Report.

Organization: Industrial Solvents & Chemicals Pvt. Ltd., Bombay, India
Duration: From December 1984 - December 1986
Designation: Sales Assistant

Responsibilities:

- Scrutinizing various orders from vendors and execution of orders.
- Keeping up-to-date record of Cardex system with complete details of vendor-s purchase order, dispatches and payment, etc.
- Preparation of invoices, typing related documents, and debit/credit notes.
- Prerequisite of this assignment required thorough office routine work.

Organization: Therapeutic Pharmaceuticals, Bombay, India
Duration: From March 1983 - November 1984
Designation: Sales Assistant

Responsibilities:

- Keeping up to date records of sales register, payment register.
- Preparation of invoices and all other related documents.

Following are my Plus Points:

I am a very hard working, active person with a pleasing personality and capable of accepting any load of work with smiling face and perform the job with correctness and with full satisfaction of my boss. I have good knowledge of administrative systems and its requirements, can mix easily with friends and strangers and have good interpersonal, organization skill with a capacity of working with a high degree of efficiency. I have good self-motivation, communication skill and aptitude for taking initiative in any type of job - in office or in social life. I have very good computer skills and fluent in written and spoken English.

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