Resume - Over 10 years of working experience, including more than 9 years in Administrati...

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Resume #67807

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SUMMARY
Over 10 years of working experience, including more than 9 years in Administration, Human Resources and Procurement in the Oil and Gas Industry. Set of skills includes the following:
Administration and Commercial: Knowledge of international practices and working knowledge in preparation and management of Administration Procedures; Contracts Administration; Development of Performance Measures / Systems, Procedures; Performance Management; Market Research.
Human Resources ("HR"): Knowledge of international work practices related to HR Management; Development and Application of HR procedures.
Procurement: Preparation of Tender Packages; Tender Evaluation and Supplier Selection; Contract Negotiation; Agreement Execution; Contract Management and Administration; Procurement Process Development; Formulation and implementation of procedures related to procurement.
Leadership People Management and Development; Project Management.

Experienced in all aspects of Human Resources, Administration and dealing with Procurement processes in oil and gas support industry; Preparation of HR and administration procedures, and drafting and administrating of contracts; working in multi-cultural environments and handling sensitive issues.

ACHIEVEMENTS
- In May 2006, successfully resolved labour dispute related to the redundancy of staff in the Company.
- In 2005, updated and standardised the existing policies and procedures in line with the requirements of ISO 9001:2000, which helped to obtain ISO accreditation.
- In 2004, successfully assisted in prevention of a strike by negotiating with the strike leaders. This helped to avoid major disruption in the operations and complaints by Clients, and consequential loss of US $50k per day.
- Prepared, developed and updated Procurement Procedure. As a result of aggregation of demand and issuance of supply agreements helped to reduce administration by 20%, and has led to cumulative saving of >US $100k.
-Prepared, developed and updated the full set of administration procedures, including but not limited to, Use of Company Vehicles, Use of Company provided mobile phones, Use of email and the Internet, Accounting process chart and procedure. These improvements resulted in the regulation and improvement of the processes. The mobile phone policy has led to a reduction in expenditures by circa 15%.
- Prepared, developed and updated the full set of HR procedures, including but not limited to: HR Manual; Employee Handbook; Training and Employee Development; Health Monitoring; Payroll; Travel Subsistence and other Business Expenses; Disciplinary Actions; Annual Appraisal; Grievance; Recruitment and Selection.

PROFESSIONAL EXPERIENCE

* August 1998 – December 2007
CSM Caspian Holdings S.A, Baku, Azerbaijan
CSM is a UK based company providing logistics support of oil industry through Supply and Marine Bases operations. The sole Supply Base Operator in Azerbaijan supporting onshore logistics, and port facilities in support of exploration and production operations.
www.csmlogistics.com

* May 2002 – December 2007
Company: CSM Caspian Holdings S.A, Baku, Azerbaijan
Title: Administration and Human Resources Manager
Reporting to: General Manager

Roles and Responsibilities
Administration:
Management of personnel under Human Resources and Administration Department; Prime Contract Administration and Claims Management; Subcontracts Administration; Control and check-up of Purchase and Sales Invoices; Liaison with Accounts Department on payments to Suppliers / by Clients, and Creditors and Debtors analyses; Preparation of monthly reporting to the Group Finance Manager on Sales; Office Services Management; Internal Quality Auditing of ISO 9001:2000 system; Preparation of reports and presentations for quarterly performance reviews by Major Clients, and review of compliance with Supplier Performance Management common processes; Management of QHSE (Quality, Health, Safety and the Environment) data.

Procurement:
Direction of activities concerned with contracts for purchase or sale of goods, works or services, and examination of delivery schedules; Preparation of invitations to tender and progress reports; Review of bids for conformity to contract requirements and determination of acceptable bids; Contracts negotiations; Review contractual documents to ensure adherence to company policy.

Human Resources:
Issuance and update of HR Procedures; Issuance of employment contracts, redundancy and termination notifications; Updating Company personnel on amendments to the Labour and Social legislation; Absenteeism Management and Administration; Management of personal files, medical services, and payroll; Travel and Welfare Management; Annual appraisal of staff under direct supervision; Analysis of the overall appraisal process in the Company, identification of strong points and areas for improvement and consequent preparation of Personal Development Plans; Coordination of training requirements and schedules; Attendance of labour audits and inspections.

Liaison:
With the Ministry of Labour of Azerbaijan Republic on Labour Code issues and other government bodies on permitting and regulatory issues; With Company's office in Kazakhstan on operational issues.

* August 1998 – April 2002
Company: CSM Caspian Holdings S.A, Baku, Azerbaijan
Title: Personal Assistant to the General Manager
Reporting to: General Manager

Roles and Responsibilities:
Preparation of regular reports on personnel, QHSE, accounting status; Issuance of contracts and purchase orders, and order expediting; Coordination of travel arrangements for expatriate personnel; Creation and maintenance of filing system and supervision of the reception activity; Liaison with Supply Bases, Contractors and Clients on administrative issues; Translation of wide range of documentation, including simultaneous interpretation at meetings; Issuance of employment contracts, redundancy and termination notifications; Updating Company personnel on the recent amendments to the Labour and Social legislation; Administration of absenteeism records; Administration of incoming and outgoing correspondence.

* February 1998 - May 1998
Company: "Atlantic Club Campanario" Holiday Resort, Costa del Sol, Spain.
Title: Onsite Administrative Assistant
Roles and Responsibilities:
Liaison with Russian-speaking clients on the day-to-day issues; Administration of the incoming and outgoing correspondence; Arrangements on the excursions in Andalusia province of Spain; Development and arrangement of staff training; Liaison with the regional offices in CIS and general clerical duties.

* July 1997 - November 1997
Company: "Club Algaida" Holiday Resort, Costa del Sol, Spain
Title: Representative / Liaison Officer
Roles and Responsibilities:
Liaison with Russian-speaking clients on the day-to-day issues; Administration of the incoming and outgoing correspondence.

* July 1996 - July 1997
Company: Holiday Club Marketing Company, Baku, Azerbaijan
Title: Translator, Office Manager
Roles and Responsibilities:
Written translation, simultaneous interpretation and liaison with customers in English; Office administration, including management of stationery and IT.

EDUCATION
* 1992- 1997
Azerbaijan State University of Languages, Baku, Azerbaijan.
Professional (Master's Equivalent) Diploma of teacher and translator of English.

TRAININGS
- Excellent Customer Services; held by International Institute of Sales, Baku, 2007.
- Legal and Economical Aspects of Working Hours as per Azerbaijan Labour Legislation; held by expert Olga Samoylova, Baku, 2006.
- Leadership in Business; held by Azerbaijan Bank Training Centre, Baku, 2006.
- Advanced Accounting Courses; held by Central Asia Business Consultants, Baku, 2005-2006.
- Stress Management; held by G&R Business Services, Baku, 2005.
- Advanced training course on Internal Audit; held by Business Training Group, Baku, 2005.
- Non-violent Communication and Conflicts Resolution; held by Business Training Group, Baku, 2005.
- All Issues of Azeri Labour Regulation; held by expert Olga Samoylova, Baku, 2005.
- Finance for Non-Financiers; held by Business Training Group, Baku, 2005.
- Time Management; held by Business Training Group, Baku, 2005.
- Internal Auditor Training; held by Quadra, Baku, 2004.
- HR Management; held by Azerbaijan Bank Training Centre, Baku, 2004.
- BP HSE Training; Baku, 2004.
- Successful Presentation; held by Business Training Group, Baku, 2004.
- Supervisory Management; held by Safety Services Ltd, Baku, 2003.
- Finance for Non-Finance Managers; held by Ernst & Young, Baku, 2002.

LANGUAGE SKILLS
* Russian - Native
* English - Fluent

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