Resume - Knowledge in Electronic Document Management Systems and excellent computer skill...

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Resume #83784

CONTACT INFORMATION:
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OBJECTIVE: To work in such a dynamic and progressive organization that enhances my technical expertise as well as provides a broad range of skills to prove my ability as an innovative individual and an enthusiastic team member.

WORK EXPERIENCE:

I. April 18, 2008 - May 30, 2009 Document Controller / Coordinator
EQUATORIAL DRILLING Services PTE LTD
(A subsidiary of SWIBER Holdings Ltd. - service provider to the offshore oil & gas industry)
12 Cyberhub Bldg. IBP, Singapore

Responsibilities:

Engineering Department:
„« Maintain and control the documentation of all documents, drawings and files for the project.
„« Receives, register and stamping of all incoming and outgoing correspondence, drawings, specifications, minutes of meetings and other project documentation and filling accordingly.
„« Established and maintained an up to date Document Control System.
„« Ensure that controlled copies of latest revisions/approved documents and drawings are distributed to the appropriate staff, shipyard and suppliers as applicable.
„« Prepares transmittals for drawings/documents to be sent to the Shipyard and Suppliers upon approval of drawings/documents.
„« Liaise with suppliers & shipyard's document controller on transmission of documents & drawings.
„« Scanning of documents for distribution as Pdf copies to designated recipients.
„« Ensure distribution, filing, amendments & updating of all projects documents.
„« Organized and manage filling of all drawings / documents for safe keeping and easy retrieval.
„« Maintaining the files and control logs as required by the project.
„« Electronically upload and download files to and from external suppliers.
„« Producing regular reports of outstanding actions and responses on correspondence.
„« Coordinate with Planning Engineer in finalizing project schedules for drawing issuances.
„« Design and maintain a soft/hard copy reference library of all documentation which ensures quick and easy retrieval of information.

HSE & Operations Department:
„« Manage and control all documentations of the HSE & Operations Department in preparation for ISO certification of the company.
„« Help Managers in preparing company procedures and policies.
„« Coordinate with HSE & Operations Department both site and main office for approved documents, policy and procedures.
„« Ensure distribution, filing, amendments & updating of all documents.

II. August 2005 - April 15, 2008 Document Controller
Oger Dubai L.L.C.
(Construction Company -Main Contractor)
Dubai, United Arab Emirates

Responsibilities:

„« Document Controlling - Complete awareness of documents / drawings on Tender and Construction Packages.
„« Receiving / distribute documents / drawings from Consultants, registering and preparing tender queries / inquiries and cover letters then forwarding to subcontractors and ensuring superseded documents are either marked accordingly or destroyed.
„« Distribution of necessary drawings to relevant site personnel or to the concerned department.
„« Ensuring that all documents are properly signed before submitting to all parties and other necessary attachments to tender documents.
„« Prepare BOQ in excel in a format that includes mathematical formula to ease pricing of estimators.
„« Prepare, coordinate and submit Tenders to Clients as per prescribed requirements and instructions.
„« Prepare, coordinate and submit Prequalification Documents to Clients as per prescribed requirement and instruction.
„« Prepare letters/other documents in MS Word/ Excel/ Power point/ PDF/ JPEG and send by fax, by email or by courier service to proper recipients/offices.
„« Manage receipt, recording, and dissemination to proper departments/services/ employees correspondences, tender documents, i.e. specifications, BOQ, drawings and queries/clarifications necessary for the preparation of prices/offers.
„« Maintain updated file of correspondences, quotations and tender/prequalification submissions, ready for use by Managers.

III. March 2002 - May 2005 General Office Clerk
Telephone Services Department
United Laboratories, Inc.
(Pharmaceutical Co.)
Mandaluyong City, Philippines

Responsibilities:

„« Dealing with telephone operations; telephone system and cellular phone management
„« Coordinating all inquiries and requirements of users
„« Coordinating immediate repair of defective lines and units, billing problems and discrepancies
„« E-mailing all concerns of users regarding cellular phones and telephone lines
„« Sorting and encoding of monthly billings of telephone lines and cellular phones
„« Preparing request for payments for all lines
„« Uploading monthly charges of cellular phones at our intranet and submit to concern departments
„« Maintaining and updating master list of all cellular phones, telephone lines and directories; Update also our Telephone Services Information System
„« Preparing monthly status report and daily statistics report for BCMS (Basic Call Management System)
„« Typing, encoding, filing and stock inventory of supplies
„« Answering, evaluating and prioritizing incoming telephone calls, voice mail, e-mail, and in-person requests for assistance from users experiencing problems on telephone operations, telephone system and cellular phones
„« Responding to all inquiries and concerns of users
„« Updating cases and report status and action plans to users
„« Maintaining history records and related problem documentation.
„« Assisting my supervisor in all that she does and performing other duties which maybe assigned by my superiors from time to time.

Document Management Software Competency:
„« Knowledge in Primavera Expedition & QDMS

TRAININGS & SEMINARS ATTENDED

EHS Management System Internal Auditor Training
(ISO 14001:2004 & OHSAS 18001:2007)¡¨
Key Quality Consultancy
Singapore
April 28, 2009

Internal QMS Auditor Training (ISO 9001:2008)¡¨
Key Quality Consultancy
Singapore
March 17 & 19, 2009

ISO OHSAS 18001:2007 Awareness Training¡¨
Key Quality Consultancy
Singapore
March 12, 2009

ISO 14001:2004 Awareness Training¡¨
Key Quality Consultancy
Singapore
March 5, 2009

ISO 9001:2008 Awareness Training¡¨
Key Quality Consultancy
Singapore
February 26, 2009

Customer Service Skills Training¡¨
HP Invent
Makati City
December 11 - 12, 2003

Basic Sales Training Seminar¡¨
Philam Plans Incorporation
Cubao, Quezon City
February 8 - 14, 2002

WORKING ETHICS
Ability to work under pressure, flexible & self motivated
Ability to deal with confidential information.
Good customer service / communication skills
Strong interpersonal skills at all levels
Persistent and oriented

EDUCATIONAL BACKGROUND
Elementary Holy Spirit Academy
Bangued Abra
March 1992

High School Holy Ghost School
Tayum Abra
March 1996
College
Course Bachelor of Science in Computer Science
Trinity College of Quezon City
E. Rodriguez Avenue Quezon City
October 2000

PERSONAL BACKGROUND
Age 29 years old
Sex Female
Birth Date September 15, 1979
Birth Place Tayum Abra, Philippines
Citizenship Filipino
Civil Status Single
Religion Catholic
Language English and Tagalog

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