Resume - Document Controller / Document Manager/ Crewing Manager

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Resume #87575

CONTACT INFORMATION:
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Position Applied for: Document Manager/Document Controller/Crewing Manager.

Current Position: Document Controller
Organization: Tidewater Inc, New Orleans, Louisiana 70130 USA
Current Location: Malongo, Angola.

ROLE & RESPONSIBILITY:
* Responsible for the implementation & management of a Document Control within the company.
* Working in accordance with SMS policy & procedures.
* Ensure of all documents are complied in accordance with IMO & STCW 95 regulations.
* Develop, prepare & implement document control procedures for the storage, archiving & retention of information.
* Provide documents as necessary for tenders and 3rd party audits
* Ensuring all crew documents are in order before they board Vessels
* Ensuring necessary documents are transmitted to relevant people including Vessel Master and Crew.
* Ensure Deck officers are comply in accordance with Radio communication Act 1992 and other regulatory body
* Custodian of all crew documentation both hard copies and soft copies and databases
* Controlling Master Database
* Custodian of all Flag Endorsements and distribution
* Liaison with vendors (Crewing Agency in different country) for document information
* Ensure License Authenticity Verification
* Initiating new strategy as and when required
* Review all individual file of crew File
* Full control on Flag state endorsements applications and process and follow procedures and regulations
* Resolve queries of various flag state administrators
* Preparing Monthly ASR Report
* Design and develop Pie chart based on critical data
* Interact with Auditors/Safety and ensure necessary action has been taken to comply in case of any NCR.
* Providing necessary training and assistance to subordinates to take responsibility of other area of operation to handle Document Control in a professional manner.
* Preparing Head-Count Report Quarterly and provide necessary support to the senior management for the decision making process.
* Identify specific area of requirement document and comply accordingly.
* Review Invoice and ensure necessary step has been followed to disbursement of Payment.
* Receiving documents from various operation and agencies and distribute them to the concerned department and maintain records.
* Convert File into different format and compress
* Receiving Safety Award and Distribution, Logistic arrangement of Service Award and distribution among crew
* Develop & maintain the Electronic Document Management (EDM) system in accordance with company requirements.
* Responsible for the training of personnel in the use of the EDM system Manage the technical library & maintain the standards, design codes & regulations
* Manage the manual and computer system documentation records for all crew in compliance to all quality and regulatory (STCW95/IMO) requirement.

Skills Set:

* Understanding of large volume relational database processing

* Strong analytical and problem-solving skills.

* Strong oral and written communication skills (clear, concise, correct).

* Ability to take initiative and demonstrate creativity and innovation.

* General knowledge of finance & accounting processes.

* Attentive to deadlines and detail.

* Ability to work independently with minimal supervision or No Supervision

* Vast experience in document control systems within Marine Offshore Industry

* Working knowledge of National & International standards

* In depth knowledge of STCW 95 Regulation
* Experience in handling certification & working with authorities such as different Flag State & ABS Surveyor
* Strong background in computerized and manual documentation management process.
* Strong written and verbal communication skills
* Ability to liaise with other members of a different operation team to advise best practice documentation solutions
* Ability to supervise/manage Documentation assistants/subordinates

* Self Initiative

* Ability for Creativity And Innovation

* Excellent Pc Typing Skill (Can Type Without Looking At Key Board)

* Having Knowledge Of Marine Law and other general law

System Skills:
* Experience (10 + years) with relational database

* Functional use of structured query language (SQL)

* Experience in designing customized report with different functionality

* Experience in designing pie-chart and different graphs.

* Knowledge of data, master data and related standards, policies, processes and technology

* Understanding data warehouse concepts and experience with high volume data analytics requirements

Computer Skill on following software:

Database

* Sql Server
* Oracle
* Excel
* Paradox
* File Maker Pro
* FoxPro
* Ms Access Report Design Software Program:

* Crystal Report
Animation:

* Flash
* Gif Animator
* Ulead Cool 3d
* Xara3d
* Swish Graphics Software:

* Photoshop
* Corel Draw
* Fireworks
* PageMaker
Web Technology:

* Front Page
* Dream Weaver
* JavaScript
* Asp Miscellaneous:

* Excel
* Word
* PowerPoint
* Win. Xp Operating System
* Networking

Achievement:

Developed a customized computer program on my own for the Document Department which gives mind-blowing and history breaking output in the company.

The program performs the following operation:

Registration of new crew joining, All Certification details entry, Modification/deletion features
Also it can capture data and store in different format.

Screen/view:

* View personal details like NAME, DOB, ADDRESS, and CONTACT NO. DOJ & AGE ETC.

* View certification details like COC/GOC/Endorsement/DOP issue/expiry date etc.

* View work history in different vessel and exact sea time for any particular vessel

* View sign on date and sign off date as well as current location/vessel.

* View individual crew details with personal photo and current vessel.

Data Analysis:
* It analyzes the data and presents the report in a deserving order which is widely helpful in decision making.

* Crew salary increment/ promotion/ future prediction.

Generates report (PDF/WORD/EXCEL FORMAT) as follows:

* Sign off crew day/s wise/month wise & vessel wise

* Sing on crew day/s wise/month wise & vessel wise

* Recruitment report day/s wise/month wise / any specific duration wise.

* License (COC/GOC/Vanuatu /Belize) tracking report (expiry date)

* Salary increment/ history report for any specific crew over a period of time.

* Salary report for different rank and different nationality.

* Individual crew personal details with work history his own photo reflected in the report

* STCW 95 certification details of each crew

* Crew manifest for different vessel

* Visa application

* Visa received and pending

* Air route for different crew for different destination

* Purchase order for flight ticket

* Flight booking /air ticket purchased month wise

ACADEMIC RECORD:

Certification Year of
Passing Duration Name of Institution Board/Council/University
From To
B.A.(3 yr.) Graduate 1991 1988 1991 MPC College, Baripada Utkal University, BBSR.INDIA
LL.B.(3 Yr.) 1996 1993 1996 Baripada Law College Utkal University, BBSR.INDIA
Post Graduate in Mgmt Studies (2 yr.) - 1996 1999 Institute of Management, Bharati Vidyapith, Navi Mumbai Mumbai University,Mumbai,INDIA
Master of Computer Science ( 1.5 yr.) 1995 1993 1995 Indo-German Computer Education, Mumbai. Indo German Comp. Academy,Mumbai
Diploma in Web graphics Designing 1999 1998 1999 SilverTrek Computer Education, Mumbai SilverTrek Comp. Institute, Mumbai

PERSONAL DETAILS:
Date of Birth: Aug 17, 1972.
Religion: Hindus
Nationality: Indian

LANGUAGES FLUENCY IN SPEAKING FLAIR IN WRITING GOOD AT READING
English „Ï „Ï „Ï

VISA STATUS:
Holding Valid Angolan work Visa

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