Resume - Experience in General Administration / Human Resource Management. Document Mana...

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Resume #83523

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Visa Status ¡V Transferable

OBJECTIVE

Accomplished Administrator with 12 years extensive background, extremely motivated for career change and eager to contribute to a company's objective.

SUMMARY OF QUALIFICATIONS

* Experience in General Administration / Human Resource Management
* Document Management / EDMS on Construction Project Management and Integrated Facility Management.
* Experience in Contract and Cost Administration / Property Management
* Includes diverse supervisory skills in planning and organizing thru productivity management. Conduct training and orientation to new entry employees on the organization.

PROFESSIONAL EXPERIENCE

ƒæ November 11, 2007 to Feb. 28, 2009
(End of Service with NOC)

SAMA-ECH LLC (Project Management)
Joint Venture of Sama-Dubai and ECHarris
Dubai Healthcare City, Bldg., 52
P.O. Box 72527, Dubai, UAE

Position: Assistant Support Manager
(Lead Document Controller /Administration)
Department: Project Management - Commercial & Contracts Dept.
Project Assigned: The Salam Resort Beach and Spa
Salam Yiti ¡V Oman

Duties and Responsibilities:

* Being responsible for US$ 1.4 Billion Project Document Management System, Maintaining database records. Ensure project process & procedures are based on standards and develop an integrated / common document process across the project team. Provide internal and external reports to ensure project deliverables are met.
* Coordination & Preparation of Enquiry Document / RFP (based on FIDIC standards), Contract Documents, Tender Evaluation Reports, Award Recommendations and preparation of Correspondences. Involve in preparing a Project Execution Plan (PEP), Request for Acceptance (RFA) & Request for Information (RFI).
* Support the Commercial Managers in preparation of Request for Change (RFC) / Variation Orders (VOR/VO), Invoices. Tracking Contract Status & incoming and outgoing correspondences using database logs (Cityspace-software). Categorized filing.
* Provide ad-hoc support to Client & HR information Management on Travels and Hotel Bookings and Office Management.
* Maintain register of documents and drawings. Management of an archive system for documents and drawings
* Supports senior level managers and supervise other support staff and taking down minutes of meetings.
* Hold the position of PA to the Director/Admin works to the team as multi ¡V tasked required in support to the project.
* Responsible for preparation of Close-out Reports in coordination with the Commercial and Contracts Managers for the project. Preparation & process Final Payments.
ƒæ 03 December 2006 to November 10, 2007:

SHIMIZU CORPORATION (General Contractor)
P.O. Box 213959, Palm Jumeirah, Dubai. UAE
Project Office: Palm Jumeirah Dubai, UAE

Position: General Affairs Administrator

Department: Administration & Accounting Department
Project Assigned: PALM JUMEIRAH ¡V Dubai Marina Residences Project
Dubai, UAE / Owner: Nakheel

Duties and Responsibilities:

* Overall administration of contract documents and information required in the proper management and coordination of the department based on maintenance and monitoring supply department business plan and budget
* Implementing quality system policies and procedures based on ISO 9002 standards and Document Management.
* Arrange Staff accommodation for our Japanese Managers and Engineers and new staff from different nationalities. Booking Airline tickets and Hotels for Senior Managers.
* Acquire DEWA application for new accommodation and processing of documents release of materials and office equipment from Dubai Ports Authority ¡V Jafza
* Logistics / Purchasing and Canvassing of materials, office supplies, furniture & equipments. Take down minutes of meeting ¡V project team meeting.
* Conduct Orientation / Training to newly hired employees on company policies and staff accommodation rules and regulations.
* Monitoring, Inventory of furniture and equipment / company vehicle maintenance and warehousing of company properties and materials. Promote workplace safety.

ƒæ 05 October 2004 to October 31, 2006:
(End of Contract)

JOHNSON CONTROLS IFM PHILS., CORP.
(Integrated Facility Management Solutions)
Suite 3-A Silvercord Tower, 803 S. Laurel St.,
Cor. Shaw Boulevard,
Mandaluyong Metro Manila, Phils.,

Position: Human Resource & Administration Officer

Department: HR & Administration Department
Project Assigned: TEXAS INSTRUMENTS PHILS., INC. (Semicon Company)
Philippine Economic Zone Authority - PEZA
Loakan Road, Baguio City, 2600

Duties and Responsibilities:

* To provide support to HR Manager in executing various areas of HR activities such as
Recruitment and Selection, Organization and People Development, HR General Administration
* Provide support to supervisors and staff to develop the skills and capabilities of staff.
* Monitor staff performance and attendance activities. Preparation of payroll for project staff.
* Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure in hiring staff.
* Provide information and assistance to staff, supervisors and council on human resource and work related issues.
* Conduct Development training on staff / Soft Skill Training / about the company for new comer. Promote workplace safety
ƒæ 09 May 2001 to 31 January 2004:
(finish project / contract)

SUMITOMO MITSUI CONSTRUCTION CO., LTD. (General Contractor)
2nd Floor Pioneer House Bldg. # 108 Paseo de Roxas, Makati City
Project Office: Air Transportation Office Compound, cor. Ninoy Aquino Ave., Pasay City

Position: Site Administrator

Department: Administration Department
Project Assigned: NATIONWIDE AIR-NAVIGATION FACILITIES
MODERNIZATION PROJECT ¡V PHASE III
Site: Baguio Project ¡V ATO Loakan Airport, Baguio City

Site: Project Implementing Office ATO ¡V Pasay City
Project: 25 major sites ¡V Airport Control Tower Project
Project Cost: 2.6 billion peso

Duties and Responsibilities:

* Coordination with the Construction Manager in the overall administration of contract documents and information required in the proper management of the project.
* Implementing quality system policies and procedures based on ISO 9002 standards & document control on submittal and material submittal.
* Logistics / Purchasing and Canvassing of materials & equipments.
* Manpower recruitment / Attend labor related issues with Management Representative
* Manage and Facilitate Staff Accommodation for Senior Staff and serve as a Camp Boss for labor workers for the project.
* Acquiring of Construction Permits and liquidation of petty cash and cash advances.
* Monitoring / Inventory of manpower and equipment / company vehicle / maintenance and warehousing of company properties and materials. Conducting tool box meeting / Implement safety at the jobsite.

ƒæ November 2000 to May 2001:

SAVE ON SURPLUS - S.O.S.
Upper Session Road, Baguio City

Position: Assistant Store Manager

Duties and Responsibilities:

* Assist the Store Manager both in sales and office upkeep.
* Educate customer needs and requirements¡KMake recommendation based on customer needs.
* Oversee marketing, advertising and sales / Maintain inventory control through point of sale inventory management system
* Responsible for maintaining customer service, maintaining cash controls, purchasing and maintaining the store.
* Manage store staff; schedule employee work hours / provide training / create incentive for good employee performance.
* Merchandise product, create displays, create store/product signage
* Hold monthly store meeting.

ƒæ August 1999 to October 2000:

STANDARD INSURANCE CO., INC. ( Non-Life Insurance )
An Affiliate of Security Bank
Suite 401, 2nd Flr., National Life Building
Baguio City

Position: Underwriting Assistant

Duties and Responsibilities:

* Preparation / Estimate of insurance policies; car comprehensive insurance and property insurance and bonds. Accomplishment of weekly production report / monthly and annual reports which include data and statistics.
* Prepare issuance of policies, endorsement, claims certification and correspondences / Conduct ocular inspection on property insurance like; residential and building.
* Educate customers regarding the product and services of the company.

ƒæ October 1996 to July 1999:

DESIGN COORDINATES, INC. (Construction Project Management)
Suite 202, 2nd Flr., ITC Bldg.,
337 Sen. Gil Puyat Ave., Makati City

Position: Administrative Assistant

Department: Administration Department
Project Assigned: THE FORBES TOWER ¡V a 43-storey twin tower luxurious
Condominium owned by UCPB Properties
Project Cost 2.2 billion peso

Duties and Responsibilities:

* Assist the Construction Manager / Asst. Construction Manager in the overall administration of documents and information required in the proper management of the project.
* Preparation & Coordination of Meeting Agenda and Taking and Preparation of Minutes of the Meeting (Project Coordination Meeting / Staff Meeting).
* Coordinate with the Contract and Cost Administrator the preparation, evaluation of the following;
- Preparation and review of contracts / Invitation to pre-qualify bidders
- Invitation to Bid / Bid Document / Request for Payment / Contract Cost Report / Bonds and Insurances
* Handle / administer the filling system & Document Control based on ISO 9001 Standards, jobsite office supplies, personnel matters, petty cash / purchasing and office upkeep.

EDUCATION

College: Baguio Colleges Foundation University 1992 ¡V 1996
Harrison Road, Baguio City
Bachelor of Science in Commerce
Major in Management

High School: Saint Louis High School ¡V Philex Mines, 1988 ¡V 1992
Tuba, Benguet

Elementary: Philex Mines Elementary School, 1982 ¡V 1988
Tuba, Benguet

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