Resume - Experience in General Administration / Human Resource Management •Document Mana...

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Resume #83519

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Visa Status – Transferable

OBJECTIVE

Accomplished Administrator with 12 years extensive background, extremely motivated for career change and eager to contribute to a company's objective.

SUMMARY OF QUALIFICATIONS

* Experience in General Administration / Human Resource Management
* Document Management / EDMS on Construction Project Management and Integrated Facility Management.
* Experience in Contract and Cost Administration / Property Management
* Includes diverse supervisory skills in planning and organizing thru productivity management. Conduct training and orientation to new entry employees on the organization.

PROFESSIONAL EXPERIENCE

 November 11, 2007 to Feb. 28, 2009
(End of Service with NOC)

SAMA-ECH LLC (Project Management)
Joint Venture of Sama-Dubai and ECHarris
Dubai Healthcare City, Bldg., 52
P.O. Box 72527, Dubai, UAE

Position: Assistant Support Manager
(Lead Document Controller /Administration)
Department: Project Management - Commercial & Contracts Dept.
Project Assigned: The Salam Resort Beach and Spa
Salam Yiti – Oman

Duties and Responsibilities:

* Being responsible for US$ 1.4 Billion Project Document Management System, Maintaining database records. Ensure project process & procedures are based on standards and develop an integrated / common document process across the project team. Provide internal and external reports to ensure project deliverables are met.
* Coordination & Preparation of Enquiry Document / RFP (based on FIDIC standards), Contract Documents, Tender Evaluation Reports, Award Recommendations and preparation of Correspondences. Involve in preparing a Project Execution Plan (PEP), Request for Acceptance (RFA) & Request for Information (RFI).
* Support the Commercial Managers in preparation of Request for Change (RFC) / Variation Orders (VOR/VO), Invoices. Tracking Contract Status & incoming and outgoing correspondences using database logs (Cityspace-software). Categorized filing.
* Provide ad-hoc support to Client & HR information Management on Travels and Hotel Bookings and Office Management.
* Maintain register of documents and drawings. Management of an archive system for documents and drawings
* Supports senior level managers and supervise other support staff and taking down minutes of meetings.
* Hold the position of PA to the Director/Admin works to the team as multi – tasked required in support to the project.
* Responsible for preparation of Close-out Reports in coordination with the Commercial and Contracts Managers for the project. Preparation & process Final Payments.
 03 December 2006 to November 10, 2007:

SHIMIZU CORPORATION (General Contractor)
P.O. Box 213959, Palm Jumeirah, Dubai. UAE
Project Office: Palm Jumeirah Dubai, UAE

Position: General Affairs Administrator

Department: Administration & Accounting Department
Project Assigned: PALM JUMEIRAH – Dubai Marina Residences Project
Dubai, UAE / Owner: Nakheel

Duties and Responsibilities:

* Overall administration of contract documents and information required in the proper management and coordination of the department based on maintenance and monitoring supply department business plan and budget
* Implementing quality system policies and procedures based on ISO 9002 standards and Document Management.
* Arrange Staff accommodation for our Japanese Managers and Engineers and new staff from different nationalities. Booking Airline tickets and Hotels for Senior Managers.
* Acquire DEWA application for new accommodation and processing of documents release of materials and office equipment from Dubai Ports Authority – Jafza
* Logistics / Purchasing and Canvassing of materials, office supplies, furniture & equipments. Take down minutes of meeting – project team meeting.
* Conduct Orientation / Training to newly hired employees on company policies and staff accommodation rules and regulations.
* Monitoring, Inventory of furniture and equipment / company vehicle maintenance and warehousing of company properties and materials. Promote workplace safety.

 05 October 2004 to October 31, 2006:
(End of Contract)

JOHNSON CONTROLS IFM PHILS., CORP.
(Integrated Facility Management Solutions)
Suite 3-A Silvercord Tower, 803 S. Laurel St.,
Cor. Shaw Boulevard,
Mandaluyong Metro Manila, Phils.,

Position: Human Resource & Administration Officer

Department: HR & Administration Department
Project Assigned: TEXAS INSTRUMENTS PHILS., INC. (Semicon Company)
Philippine Economic Zone Authority - PEZA
Loakan Road, Baguio City, 2600

Duties and Responsibilities:

* To provide support to HR Manager in executing various areas of HR activities such as
Recruitment and Selection, Organization and People Development, HR General Administration
* Provide support to supervisors and staff to develop the skills and capabilities of staff.
* Monitor staff performance and attendance activities. Preparation of payroll for project staff.
* Coordinate staff recruitment and selection process in order to ensure a timely organized and comprehensive procedure in hiring staff.
* Provide information and assistance to staff, supervisors and council on human resource and work related issues.
* Conduct Development training on staff / Soft Skill Training / about the company for new comer. Promote workplace safety
 09 May 2001 to 31 January 2004:
(finish project / contract)

SUMITOMO MITSUI CONSTRUCTION CO., LTD. (General Contractor)
2nd Floor Pioneer House Bldg. # 108 Paseo de Roxas, Makati City
Project Office: Air Transportation Office Compound, cor. Ninoy Aquino Ave., Pasay City

Position: Site Administrator

Department: Administration Department
Project Assigned: NATIONWIDE AIR-NAVIGATION FACILITIES
MODERNIZATION PROJECT – PHASE III
Site: Baguio Project – ATO Loakan Airport, Baguio City

Site: Project Implementing Office ATO – Pasay City
Project: 25 major sites – Airport Control Tower Project
Project Cost: 2.6 billion peso

Duties and Responsibilities:

* Coordination with the Construction Manager in the overall administration of contract documents and information required in the proper management of the project.
* Implementing quality system policies and procedures based on ISO 9002 standards & document control on submittal and material submittal.
* Logistics / Purchasing and Canvassing of materials & equipments.
* Manpower recruitment / Attend labor related issues with Management Representative
* Manage and Facilitate Staff Accommodation for Senior Staff and serve as a Camp Boss for labor workers for the project.
* Acquiring of Construction Permits and liquidation of petty cash and cash advances.
* Monitoring / Inventory of manpower and equipment / company vehicle / maintenance and warehousing of company properties and materials. Conducting tool box meeting / Implement safety at the jobsite.

 November 2000 to May 2001:

SAVE ON SURPLUS - S.O.S.
Upper Session Road, Baguio City

Position: Assistant Store Manager

Duties and Responsibilities:

* Assist the Store Manager both in sales and office upkeep.
* Educate customer needs and requirements…Make recommendation based on customer needs.
* Oversee marketing, advertising and sales / Maintain inventory control through point of sale inventory management system
* Responsible for maintaining customer service, maintaining cash controls, purchasing and maintaining the store.
* Manage store staff; schedule employee work hours / provide training / create incentive for good employee performance.
* Merchandise product, create displays, create store/product signage
* Hold monthly store meeting.

 August 1999 to October 2000:

STANDARD INSURANCE CO., INC. ( Non-Life Insurance )
An Affiliate of Security Bank
Suite 401, 2nd Flr., National Life Building
Baguio City

Position: Underwriting Assistant

Duties and Responsibilities:

* Preparation / Estimate of insurance policies; car comprehensive insurance and property insurance and bonds. Accomplishment of weekly production report / monthly and annual reports which include data and statistics.
* Prepare issuance of policies, endorsement, claims certification and correspondences / Conduct ocular inspection on property insurance like; residential and building.
* Educate customers regarding the product and services of the company.

 October 1996 to July 1999:

DESIGN COORDINATES, INC. (Construction Project Management)
Suite 202, 2nd Flr., ITC Bldg.,
337 Sen. Gil Puyat Ave., Makati City

Position: Administrative Assistant

Department: Administration Department
Project Assigned: THE FORBES TOWER – a 43-storey twin tower luxurious
Condominium owned by UCPB Properties
Project Cost 2.2 billion peso

Duties and Responsibilities:

* Assist the Construction Manager / Asst. Construction Manager in the overall administration of documents and information required in the proper management of the project.
* Preparation & Coordination of Meeting Agenda and Taking and Preparation of Minutes of the Meeting (Project Coordination Meeting / Staff Meeting).
* Coordinate with the Contract and Cost Administrator the preparation, evaluation of the following;
- Preparation and review of contracts / Invitation to pre-qualify bidders
- Invitation to Bid / Bid Document / Request for Payment / Contract Cost Report / Bonds and Insurances
* Handle / administer the filling system & Document Control based on ISO 9001 Standards, jobsite office supplies, personnel matters, petty cash / purchasing and office upkeep.

EDUCATION

College: Baguio Colleges Foundation University 1992 – 1996
Harrison Road, Baguio City
Bachelor of Science in Commerce
Major in Management

High School: Saint Louis High School – Philex Mines, 1988 – 1992
Tuba, Benguet

Elementary: Philex Mines Elementary School, 1982 – 1988
Tuba, Benguet

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