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Resume #81910

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Personal details
Nationality INDIAN
Profession QA/QC Project Document Controller/Office Administrator
Specialisation QA/QC procedures, quality management system, administration and Developing Database in (MS Access) to control documents.
Position Senior Document Controller
Year of birth 1970
Experience with Companies 15 Years
Driving Licence UAE Driving Licence Valid up to 2012

Key Experience and Skills 15 + years document control experience in technical engineering or construction environment working within Large management team with reputed consultants including Dorsch Consultant (Infrastructure Projects, Abu Dhabi), Tractebel Al Khaleej Consultant (Grand Mosque, Abu Dhabi), Parsons International Limited (Mafraq Sewerage Treatment Plant, Abu Dhabi) and Halcrow (Lagoons SAMA Dubai and Business Bay Phase 1&2, Dubai).
The principal responsibilities are as follows.
* Setting-up and developing project data base to Control Documentation System in MSAccess and linked to common access. This facilitates all project staff to read and refer the project details and up-date work status.
* Create, organize and maintain all project related records, drawings and correspondence with complete suitable archiving and storage of all completed projects electronically and hardcopy.
* Print, disburse /expedite and file project documents, specifications, contractor/construction drawings.
* Record/log and report on transitions and drawing lists for large projects.
* Liaise with Construction Manager, Resident Engineers, Assistant Resident Engineers, QA Manager, Contractors, Suppliers, Plot Developers to ensure to setting up the QA/QC standard procedures, site management plan, deliveries, and implementation closing out the documents.
* Client liaison for all requests and general document inquiries.
* Attend/participate project and /or administrative meetings.
* Management and control company properties at site.
* Assist with project administration responsibilities on as needed basis, provide full administrative support to Project Managers, Engineering managers and Technical staff.
* My motto is to complete each assignment suitable prioritized and performed accurately timely and meet company standard of quality and excellence.
* Training of new recruits for document control.
Advance level in computer applications and wide experience of Windows & XP based computer's software, Including Microsoft Office and Database Applications such as MSAccess.
Education and
Professional status M.Com (Master of Commerce) Osmania University, India
PG Diploma in Computer Science, Cat Academy India
Diploma in English Typing from Technical Board of India
Language ability English Fluent
Urdu Mother tongue
Arabic Good
Experience record

2004-present

2006-present

2005-2006

2004 - 2005
Halcrow Group Limited; UAE: Various Projects

Dubai, UAE: Business Bay Phase 1&2 Project
Client: Dubai Properties (Part of Dubai Holdings)
Position: Senior Document Controller
Dubai, UAE: La Ville Contemporaine Lagoons
Client: SAMA Dubai (Part of Dubai Holdings)
Position: Document Controller

Dubai, UAE: Dubailand Ring Road Development Phase 1
Client: Dubai International Properties (Part of Dubai Holdings)
Position: Document Controller

Responsible for setting up and operating Document Control System and managing QA/QC documentation for the project.
Maintaining database records, Tender Documents, Proposals/Tenders, Contract Documents, Variation Orders, Claims, Tender Evaluation Reports, Award Recommendations, Financial Reports, Payments/Invoices, etc.
Developing, implement and enhance company document management and control systems including regular backups of the project folders.
Receiving all incoming documents and registering into centralised MS Access Database, forwarding all documents to Construction Manager for review and workflow approval.
Monitoring and updating status and closure of site generated documents from contractors and plot developers and other in/out documents.
Supervise the retention and storage of project generated documents to ensure proper routing distribution, filing and storage of all project related documents and materials.
Tracking incoming and outgoing correspondences using database logs. Categorized filing.
Production of status reports for the approval of drawings and upkeep of chronological files, shop drawings and construction drawings.
Conduct document management MSAccess database training for document controllers on other projects.
Controlled copies of latest approved documents and drawings are given to the appropriate staff and contractor as applicable and destroying old revisions.
Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
I have developed project data base records and linked to common access. This facilitates all project staff to read and refer the project details and up-date work status.
Attending internal and external periodical audits and have continued successfully to be process and control oriented.
Produced standard forms for various construction activities forms, logs in MSAccess & MS Excel and updating and maintaining engineering records.
Typing letters, Minutes of Progress Meetings and issuing engineer's letters.
Preparing engineer's weekly time sheets, monthly overtime sheets, invoices, updating staff leave and return to work schedule and chart.

1999 - 2004 PARSONS INTERNATIONAL LIMITED
1999 - 2004 UAE, ABU DHABI: Various Municipal Projects
Position: Document Controller

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required and distributing pending job to RE, ARE and respective engineers to close it.
Typing of site documents and follow up of all the site needs.
Maintain updated records of all approved documents and drawings and their distribution clearly. Registering and building in out correspondence history in chronological folders in centralise system (MS Access program) Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
Managing electronic document and records, document storage, document imaging and scanning. Downloading photographs and preparing daily, weekly and monthly progress reports. Burning CDs to generate copies, storing and maintaining project backups.
Maintaining Site Instruction, Safety Notice, Health & Safety Instructions, Quality Notice Logs and handling inspection request. Attending periodical audits.

1998 - 1999
SAA ESTABLISHMENT
1998 - 1999 ABU DHABI, UAE: SAA ESTABLISHMENT
Position: Human Resources Assistant
Updating various records, recruitment status reports field based & Abu Dhabi based.
Preparing experience & salary certificates for temporary and permanent employees.
Maintaining all files pertaining to the company i.e. Contracts, Clients, Employees Insurance, Immigration and labour, service orders, security pass, appointment letters, leave application, bank, payment voucher, invoice, payroll, maintaining all clients and employees personnel files, etc.
Maintaining complete company's account i.e. cash, ledgers, journal and books. Preparing invoices and following up receivable payments. Attending all banking and bank reconciliation works.

1996 - 1997
TRACTEBEL AL KHALEEJ CONSULTANT
1996 - 1997 Grand Mosque Sheikh Zayed Bin Sultan the Second Project
Client: Public Works Department - Abu Dhabi - UAE
Position: Document Controller

Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
Input document data into the standard registers ensuring that the information is accurate and up to date.
Generate the various document control reports as required.
Typing of site documents, and follow up of all the site needs
Making sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable.
Maintain updated records of all approved documents and drawings and their distribution clearly.
Maintain the files and control logs as required by the project.

1994 - 1996
DORSCH CONSULT
1994 - 1996 UAE, ABU DHABI: Various Municipal Projects
Client: Municipality - Abu Dhabi - UAE
Position: Document Controller
Maintain document processing and document retention systems of the project.
Retain and be able to retrieve all correspondence, reports, drawings, sketches, instructions, and minutes of meetings, submittals, requests-for-information, payment requests, variations and all project documents.
Ensure proper file codes are indicated on each document and that proper redundant or subject files are maintained.
Ensure all sequential documents are accounted for and all original documents are retained.
Ensure all files are correctly and completely accountable.
Periodically audit all files for inclusions and missing documents.
Coordinate all multiple-site correspondence.
Facilitate timely provision of requested documentation.

Courses Attended

* Health, Safety and Environmental Awareness Training from Halcrow International Group – 2008.
* Confined Spaces Training Halcrow International Group - 2008
* Health, Safety and Environmental from Halcrow International Group – 2007.
* Successfully completed Training for ISO 9001 QA/QC Procedures from Parsons International Group – 2001.
* Health, Safety and Environmental Awareness from Parsons International Group - 2001

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