Resume - A skilled and dedicated Administrative Assistant with more than 15 years’ experi...

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Resume #57057

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SUMMARY OF QUALIFICATIONS:
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Skilled and dedicated Administrative Assistant with more than 15 years' experience in the oil & gas industry, coordinating, planning and supporting daily operational and administrative functions.

Demonstrated capacity to provide comprehensive support for senior and middle management staff excels at managing all essential tasks.

Proven track record of accurately completing all assignments within demanding time frames.

Highly organized, focused and results-oriented in supporting complex, deadline/schedule driven tasks; able to prioritize, multi-task and resolve issues as they arise

Capable of developing and maintaining administrative processes that reduce redundancy and improves accuracy and efficiency.

Proficient in Microsoft Office Suite, Visio, ABC Flow, Infoworks / Documentum; excellent typing skills.

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OBJECTIVE:
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To obtain employment in a dynamic organization that provides opportunity to utilize my skills and experience in the area of Administration, providing support to both senior and middle management. This position must also provide opportunities for advancement and professional growth.
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WORK EXPERIENCE:
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7/2006 - 7/2007 BechtelInternational Inc
EGLNG Train 1 Project, Malabo, Equatorial Guinea, West Africa

DOCUMENTATION SPECIALIST / ADMINISTRATIVE ASSISTANT III

Provides high-level administrative support to the Turnover Documentation Group with emphasis on Electrical documentation. Responsible for the collecting and compilation of approximately 200 packages/dossiers comprising construction testing records for electrical installation in the field.

Reviews & verifies construction inspection and test records for completeness, accuracy, legibility, neatness and the compilation of same resulting in a quality end product. Ensures that records are submitted in a timely manner and all relevant documents are assembled as per the turnover package index.

Provides semi-technical assistance to Field Engineers, assists with scoping of Electrical drawings and Material Takeoffs. Reviews and modifies test form design/formats to ensure that relevant data are captured.

Administers and participates in punch-list meetings to ensure that work-to-go items are tracked, signed off and updated as per construction schedule. Actively addresses all Client Observations resulting in the timely turnover of all major electrical system packages/dossiers within the stipulated deadline.

Interfaces with Clients, Management and Subcontractor employees at all levels on documentation issues.

Develops and supervises the implementation of office procedures, filing and record-keeping. Compiles information, prepares correspondence, reports and spreadsheets as required by project team members. Works independently to complete routine tasks.

Plan, organize, evaluate and prioritize work effectively to suit job demands and schedule/project changes. Manage multiple, time-sensitive tasks simultaneously and under pressure with minimum supervision.

Independently prepared a report on lessons learned regarding Setroute administration and turnover documentation as it relates to the electrical systems for management's inclusion on Train 2.

Note: Construction Team of the Year 2006, EG LNG Train 1 Project, Equatorial Guinea, West Africa.

7/2001 - 7/2006 Bechtel International Inc
Atlantic LNG Trains 2/3 & 4 Project, Point Fortin, Trinidad & Tobago

ADMINISTRATIVE ASSISTANT II

Served as the Field Office Coordinator and Administrative Assistant to the Project Site Superintendent, Field Engineering Manager and Electrical & Instrumentation Department.

Screened the documentation/correspondence of the Project Superintendent and Field Engineer Supervisor for routing, signature and delegation to others.

Composed correspondence and emails for own and supervisor's signature. Successfully coordinated conference room schedules, prepared meeting agendas and monitored action items. Compiled data for weekly quantity reports for inclusion with monthly reports prepared for executive management.

Provided administrative support to Field Engineers and Coordinators. Also interface with Client, Sub - contractors and Suppliers on administrative and procurement issues

Effectively managed Setroute (i.e. a program/database that tracks the installation of electrical components) for the Electrical & Instrumentation Department. Coordinated and resolved Setroute queries with Houston and New Delhi Offices.

Supervised the work of the Setroute Assistant and Office Clerk. Provided training in the use of Setroute to new hires and contractor personnel.

Actively involved in the transition from a manual system of filling out forms to a totally electronic process which effectively reduced the man-hours and cost required from a 21-day to a 4-day turn around period.

Performed routine secretarial duties typing, arranging meetings, filing, and taking minutes. Initiated and implemented filing systems and office procedures resulting in easy access to information and streamlined office functioning.

Note: Construction Team of the Year 2005 – Atlantic LNG Project, Trinidad and Tobago.

10/2000 - 7/2001 Phoenix Park Gas Processors Ltd.
Point Lisas, Couva, Trinidad and Tobago

ADMINISTRATIVE ASSISTANT

Provide administrative support to the Mechanical Superintendent, two Senior Engineers and the Mechanical Department.

Responsible for the roll-out and use of Benchmate (a mechanical equipment maintenance tracking program) for the mechanical department.

Developed and designed the templates for forms, reports and presentations.

Developed, organized, implemented and maintained an in-house library for the Mechanical Department.

Successfully coordinated the Y2K effort with regard to the re-systemization and compilation of the Company's records.

7/1997 - 7/2000 Bechtel International Inc.
Atlantic LNG Train 1 Project, Point Fortin, Trinidad & Tobago

SENIOR SECRETARY

Provide administrative support to the Civil and Electrical & Instrumentation Engineering Departments consisting of approximately 10 engineers.

Administered Setroute for the Electrical & Instrumentation Department.

Resolved queries with the Houston Office, data input, issuing of E & I installation cards, summary reports, and general training on the use of the Setroute program.

Provided administrative support to Field Engineers and Coordinators.

Managed inventory and requisitioned office supplies.

Interfaced with Client, Sub - contractor and Supplier Personnel on administrative and procurement issues.

Performed routine secretarial duties such as typing, arranging meetings, filing, and recording minutes.

Proactively developed a system for organizing forms resulting in easy access to information and streamlined office functions.

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EDUCATION & CERTIFICATION:
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Oct 2005 - Jul 2006 Anglia Ruskin University, London, United Kingdom
Bacheolor of Arts - General Business Administration (Upper Second Class Honors)

Oct 2004 - Aug 2005 Association of Business Executives (ABE), London, United Kingdom
Advanced Diploma - Business Management (AMABE)

Aug 1990 - Jul 1990 University of the West Indies W.I., Trinidad & Tobago
Computing Skills Certificate

Aug 1986 - Jul 1988San Fernando Technical Institute, Trinidad & Tobago
Technical Skills Certificate - Shorthand/Typist

Aug 1985 - Jul 1986 Holy Faith Convent, Trinidad & Tobago
Aug 1980 - Jul 1985 Vessigny Gov't Secondary School, Trinidad & Tobago
CXC Examinnation - O'Level Passes

Membership: Associate member - Association of Business Executives

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ADDITIONAL INFORMATION:
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Afro-Trinidadian likes to Read, Shop and Participate in Community Activities.
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