Resume - Document Controlling, Secretarial,Administration

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Resume #84995

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Career Objective

Driven to be an asset for the company I will work for. Whilst achieving this, I aim to strengthen my administrative skills by venturing other working environments with challenging administrative career opportunities.
Work History

Document Controller cum Secretary
Al Rostamani Pegel LLC
October 2006 - Present

Project: Latifa Tower - B+G+M+ 55 Floors at Trade Centre
A project of H.E. Sheikh Rashid Bin Khalifa Bin Saeed Al Maktoum
* Type and proofread correspondences and business letters for subcontractors and main contractor.
* Answers telephone calls for all staff and directs them to the concerned person.
* Receive visitors and direct them to concern person.
* Prepare the meeting room and all documents needed for the weekly/monthly progress review mmeeting.
* Request and maintain office equipments and supplies.
* Establish and maintain the project central filing system inline w/ project requirements
* Receive, log in the register, file and send Drawing Transmittals and Submittals (Correspondence, Confirmation of Verbal Instruction, Request for Information, Material submittal, Shop Drawings, Inspections, etc.)
* Supervise, update, and issue engineering documents and drawings
* Manages the routine sourcing of information and retrieval of documents from the archive.
* Check all the documents before they are dispatched.
* Establish and maintain the project central filing system inline w/ project requirements
* Compiles all hard copy, soft copy and organize it in the project document database of the site.
* Track down documents borrowed by site team so that no document will be lost.
* Manages distribution of correspondence and ensuring that it is received on time.
* Coordinate with Technical Engineer if there is a conflict, discrepancy of any documents submitted by ththe subcontractors.
* Archiving data for historical purposes.
Project: Sulaiman Habib Medical Centre – Health Care City
* Served as the training ground as a document controller and secretary
* Manages the incoming and outgoing of documents and logs them accordingly to the existing database for the site.
* Assists the Secretary in distributing correspondences, transmittals, drawings
* Submits Project Progress Report to the resident engineer.

Internet Procurement Officer
4orce TVA Advertising
August 2006 – October 2006

* Prepares a cost comparative report for each product from different suppliers and forwards to the manager for decision making.
* Orders sample from manufacturers and arrange for the delivery of the products ensuring as well that they arrive on time and in good condition.
* Stocks sample items and do proper labeling for inventory purposes and future references.
* Responsible for searching innovative items best for gift item distributions to clients/companies. This is done by thorough research in the internet and inquiry from various product suppliers from across the UAE.
* Creates and maintains suppliers and clients' database for speedy reference.
* Answers telephone calls, attend to customer/clients' queries and forwards concerns to proper person.

Department Coordinator
Cagayan State University
June 2000 – June 2006

* Writes business proposals to different business establishments and government offices on the development and implementation of computerized systems.
* Designs course syllabi and lecture materials using computer aided instructional software.
* Trains government employees on the use of MS Office Applications such as MS Word, Excel, and MS PowerPoint and Web Page development as part of community outreach.
* Taught computer subjects to I.T. students.
* Lectures on different computer subjects during Information Technology conferences.
* Maintains the computer and internet laboratory machines and facilities.

Computer Skills

Efficient in the following software packages

* MS Office – Word, Excel, Power Point, Publisher
* MS Access
* Visual Basic Programming
* QDMS (Project Document Management System )

Core Strengths

* Proficient writing skills reports/presentations
* Flexible and adaptable to changes
* Can work under pressure
* Can work with less supervision
* Efficient
* Organized

Education

Bachelor of Science in Information Technology St. Paul University, Tuguegarao City, Philippines March 2000
Master in Information Technology (with units) St. Paul University, Tuguegarao City, Philippines March 2005

Personal Information

Nationality: Filipino
Driving License: UAE Driving License
Civil Status: Married Passport No: QQ0182832
Birthday: August 14, 1979 Visa Status: Residence Visa
Availability: After 30 days

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