Resume - 4.5 years in petro-chem document control: both engineering and construction (Pre...

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Resume #71829

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SUMMARY OF QUALIFICATIONS:
Creating all electronic and paper file systems, and issuing project TWR's, RFI's, FCN's, DCN's and Change Orders to Project team / Contracts upon approval / denial.
Supervising and training multiple administrative assistants in daily engineering and construction support. Outline subordinates priorities based upon project/contractual deadlines.
Track all Material Requisitions, Bid Tabs/Recommendations, Specifications, Vendor data, Operating / Maintenance Manuals and final vendor books.
Experience in Contracts through review/amendment of coordination procedures, assembling engineering and construction ITB Packages, issue final Contract to project group and parent company accounting/contracts departments.
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WORK EXPERIENCE:
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2008-Present
Manpower / Rubberlite, Inc Huntington, WV
Receptionist
Answer all incoming calls.
File invoices, samples, credit memos.

2005-2007
HOVENSA LLC/Pinnacle Services
St. Croix, VI
Document Control Coordinator (Major Capital Projects)
Manage documentation for eight projects totaling over $500 mill
Maintain all drawings creating a book file system for B size, stick files for D & E size drawings. Report to engineering group the status of construction document systems updates.
Act as liaison between engineering and construction management, and as liaison between different engineering / construction companies and contractors.
Conduct routine audits to ensure all documents are current and filed appropriately while attending meetings/teleconferences to ensure clear communication procedures between parent company, contractors and constructors.
Responsible for tracking all material/equipment files, PO's, shipping reports, Inspection Reports, NCR's and invoices, and Material Status Reports.
Occasionally enter Requisitions / Retrieve Purchase Orders in SAP.
Supervise/monitor all Construction Correspondences including answering all general RFI's submitted by contractors.
Turnover Final Data Sheet Records, Facility Data Books, and Vendor Manuals to parent company Operations / Inspections departments and signed MOC documents (including PSSR's) to PSM management.
Supervise team of clerks' daily duties, overtime, attendance, work practices and provide feedback and reviews to upper-management.

2004-2005
GC Services Huntington, WV
Team Lead
Helped manage anywhere between 8-24 employees
Calculated and reported daily collection statistics including total monies recovered, number of calls taken, dropped calls, hold times, intermittent wait times.
Assisted in facilitation of staffing needs for overtime as needed and grant options for early leave when call volumes dropped
Conducted team meetings, verbal / written disciplinary actions, peer contests.
Attended management meetings in an effort to improve forms, policies and procedures.

2002-2004
Marathon Ashland Petroleum, LLC
Catlettsburg, KY
Document Control Assistant
Maintained all drawings creating a book file system for 11x17 sizes, stick files for 22x34 & 34x40 size drawings. Reported to engineering group the status of construction document systems/updates.
Acted as the document liaison between engineering and all construction management, liaison between construction management and field contractors, and liaison between the different engineering companies and all levels of construction personnel.
Conducted routine audits to ensure all documents were updated and filed appropriately. Attended meetings to ensure this process was followed through and to get input from management on changes needed.
Videotaped HPVGO reactors being set on foundations, and substituted for contract administration when required, issuing denial or approval to change order requests.
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EDUCATION & CERTIFICATION:
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2003 - 2008 Ohio University Ironton, OH
B.S, Health Administration
GPA 3.5, Pending Graduation June 13, 2008
Charter president of Phi Alpha Xi

2007 Cane Bay Dive Shop St. Croix,USVI
PADI Certified Rescue Diver
CPR & Emergency First Responder

1999 - 2001 Huntington Junior College Huntington, WV
Associate degree in Business Management
GPA 3.8, Honors Graduate
Recipient of 1999 Chester A. Riley scholarship
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ADDITIONAL INFORMATION:
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Proficient in Microsoft Word, Excel, Access, and Power Point; Familiar with Windows systems 95, 98, 2000, XP, and NT; Great organization skills; working knowledge of various Electronic Document Management Systems and workflow processes, FTP Servers, SAP, HP Plotters, and Xerox 510dp, and have a U.S. passport.
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4.5 years in petro-chem document control: both engineering and construction (Pre-T/A, T/A & Post T/A) phases, being responsible for the governing of drawings, drawing lists, invoices, contracts, engineering standards, construction packages, distributions all management levels

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