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Resume #67336

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Nationality&Citizenship: Bulgaria (EU member)
Age: 33(born 1974)
Marital Status: Single
________________________________________________________________________________________

Experienced Recruitment Specialist / HR Generalist / Support Services Supervisor / Project Administrator

Relevant experience:
Position - Recruitment Specialist
Employer - Dolphin Energy
Duration - May 2006-December 2007
Location - Doha Corporate Office and Ras Laffan Plant, State of Qatar
Project - Recruitment for Start up and Operations (Production, Maintenance, QHSE, Technical & Support Services)

Primarily concentrated on discipline senior roles for both onshore and offshore areas. The main responsibilities, with special emphasis on participation in the full cycle of recruitment (including meetings set up, testing of candidates, interviewing, making job offers, etc.) are listed below:
Liaised with line departments on staff needs and requirements: developed selection criteria, job profiles, advertisement formats and identified target markets for the recruitment of staff to meet the operational needs of the approved manpower plan. In accordance with staffing plan, helped build recruiting strategies and implemented them. Introduced credible competency based candidate assessment tools in conjunction with the Operations team to ensure the right fit between the candidate, the position and the organisation. Liaised with line departments to obtain input into job analysis (job description / personnel specification). Participated in the assignment of appropriate day rate/salary range to each position aligned with external market and internal relativities.
Utilised recruitment system, internal CV database and internet websites to source candidates and manage talent pools. Liaised with manpower agencies to source high quality candidate shortlists for identified roles. Additional sourcing of candidates was done by networking, employee referrals, contingent / retained search and print advertisement. Responsible for the creation of external adverts; posting job vacancies on the company website and internet job boards. Responded to online applications from candidates and provided them with the necessary information before submitting their CVs to line departments. Assessed all candidate submissions from direct advertisement / search and preferred manpower agencies to identify, screen and evaluate candidates with the right talent and who most closely match job requirements. Initiated contact with target candidates and briefed them on their employment conditions (i.e. rate, duration, contract type etc) to ensure obtaining their understanding and acceptance. Followed QA procedures - referencing and checking qualifications etc. Finalised assessment, short listed and, where all requirements were met, prepared potential candidates CVs for management and line department review and decision on inclusion in interview schedules.
Ensured the recruitment process administration (from inception to production of offer) was of a high quality. Updated applicant statuses and kept direct and agency candidates informed of their progress. Tracked changes to vacancies and employment conditions. Built and maintained effective relationships with line managers and HR team members to assist in the turnaround of applications submitted and gain feedback. Planned and organised all logistical arrangements for the undertaking of candidates' interview trips. The above included coordinating with overseas recruitment agents to establish convenient locations, testing facilities and interview schedules; liaising with the HR Admin and Immigration sections to arrange for visit visas, flights, meet&greet, accommodation, security passes and pre-employment medical checks. Participated in candidate interview process (including telephone interviews) and in conjunction with line department representatives, decided on suitability and agreed selection of preferred candidate. Effectively negotiated, communicated and agreed employment offers with final candidates. Raised contracts by providing complete input for contract preparation
Coordinated with Administration on the initiation of pre-employment, relocation and orientation processes for expatriate appointees to ensure planned start-up dates are met. Acted as an information focal point for appointees. Provided line departments and management with regular updates on recruitment progress against the approved manpower plan. Analysed recruitment results and made recommendations for corrective action and process improvement. Administered agency reviews.
Met key recruitment targets (time to fill, cost to hire and quality of hire). Continually sought to make suggestions on improving current recruitment processes and procedures. Assisted HR Admin team with contracts administration and other related issues. Monitored performance of overseas agents and assisted in the verification and certification of their invoices submitted for payment.

Key Interactions:
Provided advice and counsel to line management regarding the interpretation and intent of Dolphin Energy recruitment policies and practices and educated line managers on best recruitment practice. Actively assisted managers with interviewing and other selection processes, ensuring appropriate hire judgments are made. Provided on-going guidance & advice to line managers throughout the recruitment & selection process and ensured recruitment is conducted in accordance with appropriate legislative framework(s) and Dolphin Energy policies and procedures.
Maintained and developed strong relationships with desirable candidates during the recruitment process, ensuring that Dolphin Energy is perceived as an employer of choice; provided prompt and timely feedback. Maintained up to date knowledge and experience of changes in the external marketplace
Built strong productive relationships with key agencies to facilitate urgent recruitment needs. Liaised with agencies as required – ensure all pre-recruitment and post-selection requirements were fulfilled.
Provided support and assistance to Head of Recruitment and Senior Nationalisation Specialist.
Occasional job duties:
Assisted in developing staffing plan and planning future recruitment requirements to ensure candidates were provided as and when needed as part of a long-term resource plan; obtained respective recruitment requisitions approvals. Assisted in the design of resourcing /recruitment policies and processes; creation/compilation of interviewer packets (assessment criteria/processes, interviewer guidelines, documentation requirements, etc.) Participated in drafting job descriptions compliant with industry standards.
Updated vacancy register; distributed of up-to-date vacancy lists; maintained recruitment mailbox; logged CVs. Compiled interview notes when required. Liaised with project administrators / managers regarding internal transfers. Supported recruitment events overseas primarily in Asia / Eastern Europe
Supported and implemented the HSEQ management system (objectives, directives, plan, procedures, and specifications) in particular the close follow-up of all information related to medical certificates for all appointees.
Arranged batch or individual transportation PTAs, visas, accommodation, medical checkup etc for selected new candidates. Arranged induction and familiarisation training for the new employees.
Prepared monthly statistics reports on recruitment activity; supported annual head count forecasts. Other general Human Resources functions were primarily related to rewards and administration. Proactively partnered with line management to assist in the resolution of post-joining personnel concerns and issues.

Position - Human Resources Site Supervisor
Employer - Saipem SpA
Duration - May 2003-Aug 2005
Location - Niger Delta Site and Port Harcourt / Warri Bases, Federal Republic of Nigeria
Project - Okpai-Independent Power Plant, 400 MW combined cycle gas powered facility
Client - Nigerian Agip Oil Company / ConocoPhillips / Nigerian Electricity Producing Authority
A senior, stand–alone role reporting directly to the Project Manager, functionally communicating to HR Manager Port Harcourt and Group HR Director Lagos. Supervised team of six employees responsible for both local (circa 1600) and expatriate (circa 220) personnel administration of Saipem / Alstom Power Switzerland (www.alstom.com) Consortium. Managed the project human resources planning, scheduling and administration of systems for the mobilisation / demobilisation of local personnel. Processed internal electronic approval forms (new-hires, salary changes, transfers and terminations) for both expatriates and locals. Supervised the on boarding documentation process for local employees (offer letter, labour contract, and internal orders) and their termination process (local labour law compliance, tracking labour contract expiry date, notification letters).Supported expatriate & TCN mobilisation issues with project offices in Milan, Zurich and Baden.
In charge of the corporate reporting and online processing of expatriate payroll data utilising Peoplesoft HRIS. Administered payroll summary sheets and expense reports to ensure they are accurate and completed to meet payroll specifications. Ensured all payroll processes comply with audit. Liaised with HR Manager Port Harcourt and Lagos based Payroll Manager to ensure on-time accurate submissions. Advised and supported managers in evaluating performance of employees and in the remuneration review process. Ensured increases are within budget, are applied in line with HRM policy and consistent across the oil producing region. Assisted HR Manager Port Harcourt in the effective administration on site of all benefits and allowances for employees (e.g. medical, education, performance bonuses). Responded to staff payroll queries
Synchronised Journey Management Planning with the Security Coordinator to ensure safe transfers of expatriates between operational sites / airports. Liaised with other internal logistics teams in order to support Management of effective and planned logistics service. Worked with the Commercial Co-ordinator to ensure cost effective delivery of logistics support (travel, accommodation, helipad and airport services, medevacs, etc.). Organised and maintained accurate administration of logistics records (mobilisation, shift changes, rotation patterns, training days, sickness, compassionate leave). Developed and maintained effective communications with staff, appropriate departments and third parties as required. Organised vendors' in-country assistance with their head offices in USA / Europe and as per service contracts.
Coordinated union affairs and local community issues in team with the local senior legal specialist and community liaison / public relations officers. Worked with a wide range of organisations whose activities impacted on the company's security, crisis management efforts and direct works progress. These included business, government and non-governmental organisations at the local, state and national levels (agenda setting, meeting talks, communiqués and reports preparations, post-meeting follow ups, handling of inspections, etc.). Supported various HRM initiatives e.g. implementation of new programmes, special events, etc. Responsible for implementation on project level of organisational development strategies like workforce integration, human resources nationalisation program and technical training activities.
Managed Camp Administration (800 persons remote site camp) and supervised the catering subcontractor (facilities services provision, field operations support contract) while the camp boss was on leave. Exercised audits of quality and hygiene standards together with Clinic section. Assisted in administration of the lease contracts for offices and accommodations, ensuring that the terms of the contract are adhered to. Co-ordination and supervision of VIP visits in accordance with Management requirements.

Position - Human Resources Officer
Employer - Saipem SpA
Duration - June 2001-December 2002
Location - Karachaganak Field and Aksai, Republic of Kazakhstan
Project - Karachaganak Main Works Phase II
Client - Karachaganak Integrated Organisation (

Administered human resources activities for 750 expatriate employees working on separate project location, part of Saipem / CCC (www.ccc.gr ) Consortium. Actively supported project personnel mobilisation / de-mobilisation. Maintained records in HR Database following reporting requirements. Responsible for absence administration, new starter and leaver administration, including assisting with induction, references and exit interviews. Contributed to positive health and safety in the office by closely scheduling and planning the training activities with HSE department.
Prepared presentation material, letters, reports and documents. Ascertained clear and concise verbal and electronic communication with Project management, contractors and engineering teams. Planned and organised internal and external meetings/conferences. Provided human resource advice, guidance and solutions to managers and staff on site, based on established policies, procedures and work instructions, throughout working closely with the HR Business Manager and HR Director. This encompassed employee relations, performance management, resourcing, remuneration, counseling, training and development. Advised and supported managers on grievance and disciplinary matters and other employee related issues in order to maintain good employee relations in line with statutory requirements.
Worked as a team member with other administration/ human resources personnel to support overall Project requirements. Responsible for general office facilities administration when the office administrator was not available. Collaborated with the General Services & Camp Administration in issues like facilities allocation, personnel accommodation and people-on-board scheduling, utilities procurement. Cost-controlled expenditures for services and materials related to human resources activities on site. Provided vacation schedule and business travel information for project expatriates and TCN.

Position - Recruitment Supervisor
Employer - Saipem SpA
Duration - December 2000 - May 2001
Location - Aksai / Uralsk, Republic of Kazakhstan
Project - Project - Karachaganak Main Works Phase II
Client - Karachaganak Integrated Organisation

I was responsible for the supervision of the local recruitment processing center of CCC/Saipem Consortium. Acted as the first point of contact for any queries on requisitions, mobilisation, logistics, policies, etc. Ensured human resources policy and advice were in accordance with local employment law, Consortium HRM strategy, and best practice. Provided efficient recruitment and selection service; from assisting in writing job descriptions, writing internal and external adverts, liaising with recruitment agencies and other third party suppliers and interviewing. Conducted research and prepared reports of moderate scope regarding analysis of recruitment statistics. Supervised all labour book administration and enrollment in pension funds and insurance plans.
Assisted in the establishment of Certified Training Center for pipe welders and pipe fitters in city of Uralsk. Worked closely with other team members to guarantee smooth and timely running of office administration. Intercepted and passed on critical information when team members were out of office. Ensured sensitive information is handled in an appropriate manner. Trained local personnel to whom subsequently my duties and responsibilities were passed.

Position - Visa Administrator / Travel Logistics Coordinator
Employer - Saipem SpA
Duration - August 2000-November 2000
Location - Aksai, Republic of Kazakhstan
Project - Karachaganak Early Works Phase I; Karachaganak Field Wells Workover and Production
Client - Karachaganak Integrated Organisation

Administered the Kazakhstan visa and work permits, Russian Federation transit and commercial visas processes for Saipem / Sicim (www.sicimspa.com) joint venture and SaiPar, joint venture between Saipem and Parker Drilling. Liaised closely with Ministry of Labour and Social Protection to renew the necessary license to employ foreign labour and to expand expatriates quota throughout working closely with HR Directorship (Almaty / Astana). Ensured proper registration and compliance with Immigration orders and local Immigration office. Managed the tracking and timely intervention of visa against the requisite employee to meet their entry date. Developed work permit database for tracking the expiry dates of work permits in order to extend or renew.
I was temporary in charge of all business and rotational expatriate travel arrangements for the above mentioned entities. Daily interacted with Almaty and Moscow interface offices, IATA agencies and Client chartered flights section.

Other experience in Bulgaria:
Administration Officer, Central Warehousing Facility, Bulgarian Army - as part of military service
Real estate representative providing on site support to foreign clients in resort properties deals
Sales supervisor for foreign subsidiary of FMCG company
Car Insurance sales incl. third party liability, and claims administration

Education:
BA in Business Administration, 2000, American University in Bulgaria - www.aubg.bg
Affiliate Member of CIPD UK (Chartered Institute of Personnel and Development) - www.cipd.co.uk
Affiliate Member of World at Work USA (Total Rewards Association) - www.worldatwork.org

Summary:
HR professional experienced working in fast-paced environments demanding strong organisational, interpersonal and time management skills. Strong influencing and negotiation skills, able to drive for improvement despite frequent obstacles. Excellent analytical skills, able to plan, prioritise and identify key issues; able to assess most situations and decide on best action. Collaborative with colleagues and managers, able to work with others and capitalise on others knowledge.Capable of building supportive and confident relationships establishing rapport and credibility for HR. Excellent communication skills – oral and written, able to adapt communication to audience and create detailed written documents and reports.
Very good in conducting research; possess strategic understanding of where the HR / resourcing agenda adds value to the business; financially/contractually acute; naturally inquisitive; out going personality; excellent interpersonal skills. Capable of identifying success factors of organisation and able to develop a new organisation, ensuring that it is correctly manned with competent and motivated staff.
Intelligent and practical team player with a positive attitude, detail oriented and resourceful at completing projects with ability to pay attention to particulars consistently. Ability to operate in a fluid, ambiguous environment, able to manage change with proactive approach and remain flexible to individual situations. Trusted to provide balanced, impartial and pragmatic advice. Adherence to high levels of work ethics and confidentiality at all times.

Additional Information:

Computer skills Proficient in MS XP Pro, MS Office XP and MSProject, HRIS – Peoplesoft,CorelDraw, Adobe Photoshop, Internet applications. Knowledge of SAP.
Languages Excellent spoken and written English. Excellent spoken and very good written Russian. Basic knowledge of Italian and German.
References & Certificates: To be furnished upon request

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