Resume - More than 16 years in the field of Secretarial job, 4 years in the field of Acco...

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Resume #30000

CONTACT INFORMATION:
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OBJECTIVE:
Seeking for a challenging position where I can utilize more of my vast knowledge and experiences in the field of Business Administration / Office Management, Information Technology, Accounting and as well as in Credit & Collection Management.

Position Desired: Executive Secretary
Alternative: Project Secretary

WORK EXPERIENCE:
Jan 2004 - Present AI-Elm Information Security Riyadh, Saudi Arabia
(>1 yr.) Executive Secretary

Basic Functions:
To assist the Chief Executive Officer & other Dept. Managers in all aspects of work as required using my expertise and knowledge in performing office secretarial works.

Duties & Responsibilities:
* Deals with correspondences, communications and confidential files.
* Prepare various types of correspondences like internal memos, outgoing faxes, inquiries, reports, minutes of meetings, contract agreement etc.
* Receives all incoming calls and taking messages as required for the attention of the CEO & other dept. managers.
* Receives all visitors in a congenial manner.
* Arrange appointments and meeting reservations for the CEO and other managers of the departments.
* Being also the Secretary of the Steering Committee for the development of the Strategic Plan (for FY 2005 - 2007), I was incharged to assist the Plan
Manager in the preparation of various reports, recording and preparing the minutes of meetings, as well as making various researches using internet, follow-ups and coordination with other heads of the departments and other participating employees of the company.
* Ensure that filing is kept up to date from time to time.
* Keep diary of the CEO's appointments, and advise him of forthcoming appointments.
* Collects and compiles information as per the requirement.
* Performs such other duties and assumes responsibilities as from time to time may be assigned by my superior.

Sep 2002 - Dec 2003 Lada Trading & Contracting Co. Riyadh, Saudi Arabia
(1 yr. & 3 mos.) Secretary to the Exe. Vice Pres. & MD

Basic Functions:
* To assist the Exe. Vice President & Managing Director for all office works that require my secretarial job expertise, in every aspect, by carrying out various office duties, as follows:
* Type documents, telefaxes, inquiries, letters, contracts, memos etc. as directed by the EVP & MD.
* Ensure that filing is kept up to date from time to time.

Duties & Responsibilities:
* Maintain up-to-date files on all the transactions fo the Company.
* Maintain Holiday lists and keep on display for the EVP & MD's notice.
* Keep diary of the EVP & MD's appointments, and advise him of forthcoming appointments.
* Communicate the EVP & MD's instructions to all Departments and Staff concerned.
* Deals with correspondence, communication and confidential files.
* Follow up documentation with other Departments, reporting any undue delays to the information of the Exe. Vice President & Managing Director.
* Collects and compiles information as per the requirement.
* Keep files up-dated.
* Performs such other duties and assumes responsibilities as from time to time may be assigned by my superior

Sep 2001 - Jul 2002 Lada Trading & Contracting Co. Riyadh, Saudi Arabia
(10 months) Secretary – Projects & Engineering Dept.

Basic Functions:
To assist the Engineering Manager in every aspect by carrying out various office duties, as follows:

* Type documents, telefaxes, inquiries, letters, contracts, memos etc. as directed by the Engineering Manager.
* Ensure that filing is kept up to date from time to time.

Duties & Responsibilities:
* Deals with correspondences, communications and confidential files.
* Formulate and prepare reports as required by the Engineering Manager.
* Works with a team in all other concerned Departments, i.e. Technical,
Planning, Mechanical, Electrical and Estimating, in providing typing, filing, distribution and other general tasks.
* Develops and maintains filing system appropriate to the requirements.
* Performs such other duties and assumes responsibilities as from time to time may be assigned by my superior.

Sep 2000 – Jul 2001 Lada Trading & Contracting Co. Riyadh, Saudi Arabia
(10 months) Secretary - Procurement Dept

Basic Functions:
To assist the Procurement Manager in every aspect by carrying out various office duties, as follows:

* Enter new MPR (Material Procurement Request) into log book, allocated relevant number, prepare file and present it to the Procurement Manager for action.
* Types documents, telefaxes, inquiries, letters etc. as directed by the Procurement Manager
* Assist the Procurement Engineer in making follow-ups for Suppliers' quotations.
* Receive incoming correspondence, copy as necessary and bring to the attention of the Procurement Manager.
* Ensure that filing is kept up to date from time to time.

Duties & Responsibilities:
* Receives all incoming MPRs (Material Procurement Request), ensure that all informations are properly & completely filled-in and submit the same to the Procurement Manager for action.
* As directed by the Procurement Manager or the Procurement Engineer, prepare inquiries for submittal to various Suppliers.
* Make follow-ups or contact the Suppliers regarding quotations.
* Assist the Procurement Manager in placing the Orders to the Suppliers.
* Arranging for the Letter of Credit as and when necessary.
* Making a timely follow-up for the Order confIrmations.
* Checking up the order confIrmations for the corrections with regards to the description, quantities, prices and the delivery schedules and doing correspondence with the supplier in case of any discrepancy.
* Follow-up and chase the Supplier for the dispatch of goods as acknowledged.
* Maintaining materials and Suppliers database.
* Maintaining payments procedure and records, follow-up and clearing invoices.

Jul 1993 - Jun 2000 Lada Trading & Contracting Co. Riyadh, Saudi Arabia (6 yrs. & 9 mos.) Secretary - Fabrication & Erection Dept

Basic Functions:
To assist the Fabrication & Erection Manager in every aspects by carrying out various offIce duties, as follows:

* Enter new inquiries into log book, allocate relevant number to the inquiry, prepare fIle and present it to the Fabn. & Erection Manager for action.
* Type documents, telefaxes, quotations, letters, etc. as directed by the Fabrication & Erection Manager.
* Assist Administration Dept. in preparation of documents ofIqarnas (residence permits), exit / re-entry visas, security passes, driving licenses, etc. for Fabn. & Erection personnel.
* Receive incoming correspondence, copy as necessary and bring to the attention of the Fabn. & Erection Manager.
* Ensure fIling is kept up to date injob and estimate fIles.

Duties & Responsibilities:
* Receives all incoming MPRs (Material Procurement Request), ensure that all informations are properly & completely fIlled-in and submit the same to the Procurement Manager for action.
* Maintain up-to-date fIles on all the transaction of the Company.
* Maintain HOLIDAY lists and keep on display for Fabn. & Erection Manager.
* Keep diary of the Fabrication & Erection Manager's appointments, and advise him of forthcoming appointments.
* Communicate the Fabrication & Erection Manager's instructions to all staff/
personnel.
* Deals with correspondence, communications and confIdential fIles.

Sep 1992 - Jun 1993 Unibankard Corporation Makati City, Philippines
(9 months) Accounting Clerk – Accounting Dept.

Basic Function:
* Responsible for the preparation of vouchers / checks for petty cash replenishment, payable to supplies and other expenses.

Duties & Responsibilities:
* Prepare monthly reconciliation of all cash in bank accounts. Assist the Accountants in the preparation of the required report.
* Maintain subsidiary ledgers of Accounts Receivables, Accounts Payables, Expenses and the like.
* Prepare trial balance.
* Record all the costs, quantity of supplies, assets and other properties under the custody of Administrative Services.
* Update all accounting records at all times.
* Prepare vouchers cheques for petty cash replenishment, payable to supplies and other expenses.
* Maintain a proper and neat filing system of accounting records.
* Perform other duties that may be assigned from time to time.

Dec 1990 - Jun 1992 M/S Al-Suwaidi General Contracting Co. Jubail, Saudi Arabia
(1 yr. & 6 mos.) Secretary to the Area Manager (JubailOffice – Royal Commission)

Basic Function:
* To assist the Area Manager in every aspect by carrying out various office duties.

Duties & Responsibilities:
* Provides for secretarial requirements with specified clerical and admin. functions which assists the General Management of the dept.
* Deals with correspondences, communications and confidential files.
* Works with middle and upper management, organizing the department document files, correspondences and communications.
* From general directives given orally or in writing, prepares and types letter, minutes, summaries, reports, telex / fax messages, form manuscripts, dictation or brief outline of contents.
* From outline researches, additional information and progresses of work against fixed deadlines.
* Develops and maintains filing systems appropriate to the requirements.
* Arrange appointments, for and with my superior, keeping his diary up-to-date, providing additional information and / or files as required.
* Receives incoming telephone calls, transfer the same to my superior with appropriate, or records messages for transmittal.
* Attends to the needs of visitors in a congenial and hospitable manner.
* Proof reading and perusal review of the final documents and correspondences, typewritten, prepared and submitted by the typist of the Division before they are submitted for final approval by the Division Chief and other Superior Officers.
* Performs such other duties and assumes responsibilities as from time to time may be assigned by my superior.
* Feeding or entering data into the computer regarding subjects related to the transactions of the Company.
* Operates telex, book binding machine and fax machines as required by the superior.

Oct 1988 - Aug 1989 St. Martin of Tours Credit Cooperative Bulacan, Philippines
(10 months) Moneyshop O.I.C. (Loan Officer In-Charge)

Basic Function:
* Responsible for the acceptance, evaluation and processing of Moneyshop loan applications.

Duties & Responsibilities:
* Receives and pays out deposits from member-borrowers.
* Accepts application forms from loan borrowers.
* Prepares monthly moneyshop loan report.
* Disbursing / releasing of funds for the loan applied.

Jun 1986 - Oct 1988 St. Martin of Tours Credit Cooperative Bulacan, Philippines
(2 yrs. & 4 mos.) Field Teller/Collector

Basic Function:
* Responsible for the collection of payments from loan borrowers within designated area.

Duties & Responsibilities:
* Receives and pays out deposits from member-borrowers.
* Collects payments made by loan borrowers.
* Safekeeps collection while in the field.
* Receives savings deposits from special depositors.
* Prepares monthly collection report.
* Remits collection on time.

Mar 1985 – Jun 1986 St. Martin of Tours Credit Cooperative Bulacan, Philippines
(1 yr. & 3 mos.) Office Clerk

Basic Functions:
* Collects and complies information in personal files.
* Keep files up-dated.
* Retrieves information upon request.
* Provides routine general office service.
* Follow up documentation with other Dept., reporting any delays to the Administrator.
* Works with a team in a designated area, i.e. Commercial, Technical, Admin. or Financial, in providing, typing, filing, duplication and general tasks.

Duties & Responsibilities:
* Works to well-defined procedures, prepares internal company forms, document and ensures their accuracy.
* Develops and maintains filing system appropriate to the requirements.
* Performs such other duties and assumes responsibilities as from to time may be assigned by my superior.

EDUCATION:
Sep 1986 - Dec 1986
Datamex Computer School
Manila, Philippines
Diploma: BCS/ANS Cobol Programming, TRS/DOS Computer Operation,IBM Keypunch Operation

Jun 1980 - Oct 1984
University of the East
Manila, Philippines
Degree: Bachelor of Science in Bus. Admin. - Accounting

Jun 1976 - Mar 1980
Dr. Yangas F. B. Colleges
Bulacan, Philippines
Graduate: Fourth Year High School

Jun 1970 - Mar 1976
Bocaue Central School
Bulacan, Philippines
Graduate: Grade Six – Elementary School

PROFESSIONAL EXAMINATION:
1986
Government Professional Eligibility Exam (Passed)
Civil Service Commission

TECHNICAL SKILLS:
Windows & Office tools: Knowledge

* MS Word 2003 Expert
* MS Excel 2003 Expert
* MS Power Point 2003 Expert
* MS Outlook 2003 Expert
* MS Visio 2003 Advanced
* MS Exchange 2003 Advanced
* Lotus Notes v. 6.5 Advanced
* Adobe Acrobat 6.0 Professional Advanced
* MindManager 2002 (Brainstorm) Advanced
* SharePoint Portal 2003 Advanced

WEB PROGRAMMING & DEVELOPMENT
* Internet Explorer 6 Expert
* Share Point (SPS Portal) Advanced

OPERATION OF VARIOUS MACHINES
* Computers & Printers, Scanners, IBM Electric Typewriters, Photocopying
Machines, Adding & Calculating Machines, Fax Machines, Book Binding Machines.

HOBBIES:
* Bowling, Swimming, Basketball, Table Tennis, Reading Books & Magazines, Listening to Mellow Music, Playing Instruments like Saxophone & Clarinet, Watching TV Programs.

REFERENCES:
* Can be provided upon request.

LANGUAGES:
* Native Dialect Filipino (Tagalog)
* Fluent English
* Basic Arabic, Spanish

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