Resume - Post Applied Document Controller

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Resume #4749

CONTACT INFORMATION:
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Date: 24th Feb 2004

The Manager Human resource

Sub.:- Application for the post of Document Controller

Dear Sir/Madam,

I solicit your esteemed attention and offer myself as a suitable candidate for the above-mentioned post.

With a Hons. Diploma in Civil Engineering, I have totally 13 years of experience, 6 years experience in Large Engineering/Construction, oil & gas & Process Plants related industry and Post Diploma in Computer Application and completed various projects in India & Abroad. Responsible in driving organizations through the implementation of an Electronic Document Management System. (EDMS)

Having a strong IT focus including hands on experience with Hardware, Software, Networking, Database & E-security.

My Original Certificate are attested from Govt. of India and Sultanate of Oman.

I request you to give me a chance for which I will be thankful to you.

PERSONAL DETAILS

Date of Birth: 4th -Sep-1970
Languages Known: English, Hindi, Arabic (Spoken)

SUMMARY OF QUALIFICATIONS

Passed Diploma in Civil Engineering (Hons.), Govt. Polytechnic Jabalpur, India

Passed Post Diploma Computer Application, Sri Vaishnav Polytechnic Indore, India.

Diploma in AutoCad

A) COMPUTER SKILLS
* Operating System: DOS, WINDOWS95/98, Novell
Netware,Windows NT 4.0/2000.
* DBMS: Microsoft SQL 7 Server,MS-Access,Oracle8i
* Drafting: AutoCad 2004, AutoCad 2000,
* Word Processors: WordStar, Ms-Word, AmiPro
* Electronic spreadsheets: Lotus 1-2-3, MS Excel
* Web Server: IIS 4.0, Web Logic
* Monitoring / Backup Tools: March, Cheyenne Arcserve
* Antiviruses Software: Mcafee,Symantec & Trend Micro
* Document Management: PM+, Space Time,DataScan.Online V 2.0.0.2 & other International
System packages.

B) MANAGEMENT SKILLS
* Management Information System
* Project Management
* Helpdesk & IT Security Management
* Co-ordination with vendors/Engineers for Software, Hardware & Security
* Management of Software Licenses, which involves registration of the License and ensuring proper software inventory
* Document Management System
* Work Flow Management

C) HARDWARE AND NETWORKING DEVICES WORKED ON
* Server ( Compaq Series)
* Desktop (IBM/ COMPAQ/ HP)
* Backup Devices (Compaq Turbo Auto Loader/ DAT Drive/Compaq DLT Drive)
* Hubs, Repeaters and other networking devices

CAREER SUMMARY

1998 -- To date: Al HASAAN ENGINEERING SAOG
1997 -- 1994: ASSOCIATED CEMENT COMPANY –KYMORE
1991 -- 1993: CONSOLIDATED CONTRACTORS INTERNATIONAL CO.

PROFESSIONAL EXPERIENCE

Company: Al Hassan Engineering SAOG, Oman

Company Status: One of Leading ISO 9002 certified company operating in Oman for the last
25 years. Principal area of activities include Oil and Gas Field, Power
Plant, and Petrochemical Production, Facilities of Petroleum Development
Of Oman and Ministry of Electricity and Water.

Designation: Senior Electronic Document Management Specialist

Tenure: 6th Years (Presently Working since 21st Nov 1998)
Jobs Handled

PROJECTS EXECUTED

M/s Petroleum Development of Oman ( PDO)

* Saih Nihayda Gas Plant with SNC Lavalin Canada. (EPC Contract)
* Hubara Power Plant ( 3 Nos 30MW Gas Turbine ) with BHEL India (EPC Contract )
* Mukaizna Pipeline and Facilities. (Direct Contract with PDO).
* Shama and Amin 33kV Substation ( Direct Contract with PDO).
* Nimr Deep Water Disposal ( EPC Direct Contract )

M/s Ministry of Electricity and Water.

* Burami 33KV Subsation Extension Work ( EPC Contract).
* Al Wasit Substation Extension Work( EPC Contract).
* 132kV Wood Pole Line – 60 Km
* 33kV Wooden Pole line – 30 Km

* GENERAL

* Reporting to Company Site Representative, QA/QC & IT Department.
.Specializing in implementing & providing Electronic Document Management & Work Flow Management support to their impressive clients & Project base.
.Lead role in the activities of the Document Management Group
DOCUMENT MANAGEMENT

* Mainly responsible for assisting in driving the organization through the implementation of an electronic document management system
* Monitoring the process of maintenance and archiving of all internal & external documents and documentation, including drafts, originals and subsequent versions of contracts, proposals, modifications, general communication, agreements, technical documents/drawings, white papers, policies & procedures, guidelines, agendas, plans and programs meeting minutes; coordinating the above documentation into a company-wide document management system
*
* Ensure proper and satisfactory operation of the computerized document Management system at all stages (transmitting, receiving, recording, Scanning, archiving viewing etc.)

* Develops procedures for document scanning and oversee indexing of documents into the Electronic Document Management System (EDMS) and oversee the maintenance of the Common Company System (CCS)

* Supervise day-to-day operations of Document Retention Group & Provides information to internal and external auditors as requested for audit purposes; generate special reports as required.

* Maintain a secure, computerized document revision system, a periodic review system, and status tracking for all process-related documents/drawings and records, Unclassified documents originating within the company.

* Establish and operate the Electronic document management systems on a project, managing the access to the system & Support the smooth execution and maintenance of the Document Management System. Create and maintain a Disaster Prevention and Business Recovery Plan.

* Document classification, sorting, filing, archiving and retrieval of document in accordance to project document indexing and filing system...

* Establish and implement document management procedures, Control project correspondence and engineering documentation as per approved system (ISO)

* Provide coordination/liaison support for document control areas during active project phase as well as end for
Smooth Handover.

* Ensure each document and data control function is operated by Senior Document Controllers and Document Controllers and provide guidance when necessary. Carry out various functions related to project document receiving & transmittal, safekeeping & maintenance of project document archives, document imaging, and document reproduction and distribution.

* Monitors the need to expedite vendor data and ensures that Expediters take appropriate action. When agreed with Equipment Engineering Procurement Group, expedites vendor for return of drawings.

* Technical skills on Storage of Large volume, records scanning, and Data Capture. Capability and understanding of the requirements to enable CD burning and copying.

* All documentation pertaining to project and sensitive system software and changes made therein shall be updated to the current time, accurately and stored securely and shall be restricted to authorized personnel on a "need-to-use" basis only, An up-to-date inventory list of all documents shall be maintained to ensure control and accountability,

* Adequate backups /Storage of all documents shall be maintained and a copy of all critical documents/records shall be stored off-site.

* Provides assistance with the development and implementation of new systems, enhancements to current systems, and special projects.

* Ensure that applicable reports and statistics are available for the project and the client. Develop project specific reports and statistics

* Collaborating with hardware, network, database, and server engineering and other technical teams to ensure proper integration of the environment is achieved.

* Oversee, liaise with and provide training necessary for Document Controllers in all Groupement and associated locations. Provide support for document control areas during active project phase as well as end for smooth handover. Ensures proper safekeeping of document and good quality of work output.

* Installing, implementing and acting as project leader of EDMS projects; writing and implementing policies and procedures concerning: versioning, check-in, checkout, data security, archiving and records retention requirements; creating and conducting periodic internal audits of internal and customer documentation.

* Acting as a "subject-matter expert" on document management to advise on projects - Data input to database related to document receiving & tracking, document transmittals, document imaging and project document archive, document reproduction & distribution

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