Resume - In-charge of setting-up document control center and formulating procedures for t...

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Resume #80502

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I. WORK EXPERIENCE:

ƒ³ DOCUMENT CONTROL/PROJECT MANAGEMENT/CONSTRUCTION

A. DOCUMENT CONTROL MANAGER

Hill International
ODAC Al Fateh University Project
Tripoli, Libya
December 2007 - February 2009

Duties and Responsibilities:

„« Responsible in setting-up the document control department and establishing specific procedures through coordination with the project control department and different engineering disciplines;
„« Supervises the checking and processing of all incoming documents/ correspondences before making distribution to addressee/recipient;
„« Ensures that all distributed documents/correspondences (incoming and outgoing) are properly registered in MS Excel files and database program to keep track of their progress;
„« Coordinates with concerned parties i.e. contractors, consultants, project managers, client, etc. on matters concerning problems in documents submittal i.e. Document Number, Revision, Document Status, etc. and make action on the direction of the Project Control Manager;
„« Reviews Monthly Reports and other generated regular reports before submitting to the Project Control Manager;
„« Reviews procedures and recommends/submits proposal/changes to Project Control Manager for approval.

B. SENIOR/HEAD - DOCUMENT CONTROL:

AMEC Project Investment Ltd. Korea Branch
Dongchun-dong, Yeonsu-gu
Incheon, South Korea
November 2005 - November 2006

Duties and Responsibilities:

„« Responsible in setting-up the document control department and establishing specific procedures through coordination with the project control department and different engineering disciplines;
„« Supervises the checking and processing of all incoming documents/ correspondences before making distribution to addressee/recipient;
„« Ensures that all distributed documents/correspondences (incoming and outgoing) are properly registered in MS Excel files and in Convero to keep track of their progress;
„« Coordinates with concerned parties (SCJV, Yooshin DS, AMEC PM engineers, etc.) on matters concerning problems in documents submittal i.e. Document Number, Revision, Document Status, etc. and make action on the direction of the Project Control Manager;
„« Reviews Monthly Reports and other generated regular reports before submitting to the Project Control Manager;
„« Reviews procedures and recommends/submits proposal/changes to Project Control Manager for approval;
„« Identifying/Monitoring of all correspondences/documents (incoming and outgoing) that require response/comment/approval and submit report on monthly basis to Project Control Manager for action of concerned parties;
„« Conducts a regular meeting with all DCC staff to address all issues concerning DCC work problems, procedures and formulates solutions for Project Control Manager's approval;
„« Overall supervision of the entire department daily works;
„« Performs other duties as may be assigned by the Project Control Manager.

C. DOCUMENT CONTROLLER

Atlantic Methanol Production Company
Punta Europa, Malabo
Equatorial Guinea, West Africa
October 2000 - October 2001

Duties & Responsibilities:

„« In-charge of codification as per discipline of all items in the warehouse;
„« Updates, records and logs all shipped items from the head office in the USA;
„« Ensures that all incoming and withdrawn stock items are properly recorded in the register book and in the computer database (PEMAC) to keep track of their progress;
„« Checks all items as per advanced list against the actual shipment that arrived in the warehouse for stock balancing purposes;
„« Checks the veracity of all withdrawal slips prior to release by the warehousemen and report all discrepancies to the Warehousing Manager;
„« Establishes and maintains an adequate and efficient filing system for all stocks inside the warehouse, stock replenishment and withdrawn items;
„« Coordinates with all discipline heads on matter concerning their ordered items on the schedule shipment of such items and their availability;
„« Attends meetings with all department heads and managers to discuss all problems concerning proper stocks monitoring, withdrawal and replenishment;
„« Prepares inventory of all stock items against the records in the computer database program; and
„« Supervises the delivery of all shipped items that will be stored inside the warehouse.

D. DOCUMENT CONTROL SUPERVISOR

Kuwait Oil Company (KOC)
Ahmadi, Kuwait
June 1995 - February 1997

Duties & Responsibilities:

„« Supervises the processing of all incoming drawings and documents before distributing them;
„« Checks all processed drawings and documents before distribution to the all engineering disciplines;
„« Ensures that all incoming and distributed drawings and documents are properly recorded in the register book and in the computer database program to keep track of their progress;
„« Generates reports on regular basis of all processed and distributed drawings and documents and those scheduled for issuance and submit them to Chief Engineers and Project Manager for comments and updating purposes;
„« Establishes and maintains an adequate and efficient filing system for all processed and distributed drawings documents;
„« Coordinates with all discipline heads on matters concerning their drawings and documents;
„« Attends meetings with all engineering heads and managers;
„« Prepares inventory of all hardfiles against the records in the computer database program and;
„« Supervises the turnover of all files to Records Retention Management.

E. SENIOR DOCUMENT CONTROLLER

Kuwait Oil Company (KOC)
Ahmadi, Kuwait
June 1993 - June 1995

Duties & Responsibilities:

„« Ensures that all incoming drawings and documents are properly checked i.e. discipline, project number, etc. before processing and distribution;
„« Records all incoming drawings and documents in the register book and computer database program;
„« Prints and distributes all drawings and documents as per distribution matrix;
„« Logs all processed and distributed documents in the computer using the "Synergy" program that being used by the Project Control to monitor man-hour and progress by individual drawings and documents;
„« Maintains an adequate and efficient filing system of all drawings and documents;
„« Makes inventory of all hard files before turning them over to Record Retention Department;
„« Monitors uses of engineering supplies, makes request for supplies replenishment and take charge of their safekeeping and issuance.

F. ENGINEERING DOCUMENT CONTROLLER/SECRETARY

International Bechtel Inc./Engineering Equipment Inc.
Ahmadi, Kuwait
May 1992 - May 1993

Duties and Responsibilities:

- Same As Above -

G. PROJECT COORDINATOR

Inlandisch Trade Systems Inc.
Bgy. New Zaniga, Mandaluyong City
Metro Manila, Philippines
April 1997 - May 31 1998

Duties & Responsibilities:

„« Prepares mobilization requirements for all projects;
„« Coordinates with all project engineers re project status and submits reports to General Manager;
„« Supervises/monitors accomplishments on every project site;
„« Prepares billing for each project;
„« Supervises warehousing staff and monitors all stock at the warehouse;
„« Prepares Purchase Orders for all materials needed at the sites and for stock replenishment at the warehouse;
„« Coordinates with the suppliers re orders and schedule of deliveries at the project sites;
„« Prepares quotations for prospective clients, and;
„« Prepares/computes payroll for each project site.

ƒ³ MANAGERIAL POSITIONS:

A. OPERATIONS MANAGER

ServiceMaster Guam Inc. (SMGI)
P.O. Box 2767 Hagatna
Guam, USA 96932
December 2006 - June 2007

Duties and Responsibilities:

„« Responsible for the management and coordination of day-to-day operations in contracted accounts in Business and Industry which includes hotel (Marriot, Holiday Inn), banks (Bank of Hawaii) and other commercial establishments (Agana Mall, Payless). This includes administration of human resources, recruiting, personnel management, scheduling, staffing, budgeting and financial contributions, and customer relations for numerous accounts;
„« Work with customers on a daily basis to ensure proper implementation of ServiceMaster programs;
„« Responsible for efficient operations of a contracted service oriented program that includes high quality service with customer satisfaction as the number one priority and the development of supervisors and hourly employees;
„« Responsible for shipping and receiving ordered materials/supplies and equipment, inventory control and accounts payable/receivable.

Note: At the same time, I'm also the Document/Project Control Head of the Inland Builders Corporation, ServiceMaster Guam mother company

B. OFFICE MANAGER

DAQ Nicolas & Associates
E. Rodriguez Avenue Sr., Cubao
Quezon City, Philippines
January 2003 - June 2005

Duties and Responsibilities:

„« In-charge of the entire office operations which includes staffing and supervision of all staff in the performance of their duties and responsibilities, implementation of company rules and regulations, employees discipline, billing and collection and other admin matters;
„« Prepares proposals, negotiates, attend meetings and closes deals with prospective clients and sign contracts.
„« Selects team of engineering consultants for every project;
„« Attends meetings at the jobsites to ensure that all assigned architects and engineers are performing as per company standard and coordinates with all project concerned to ensure that all problems related to the projects are being attended to;
„« Provides assistance to the General Manager on all other executive functions.

C. OFFICE MANAGER

ADR Design Associates Inc.
LPL Mansion, Leviste St., Salcedo Village
Makati City, Philippines
November 2001 - November 2002

Duties and Responsibilities:

„« In-charge of Personnel & Administration which includes implementation of company rules and regulations, office discipline, employees welfare, meetings, company sponsored activities, recruitment of new staff, review/rating of employees performance, billing and collection and other admin matters;
„« Manages the entire production department and ensures that all architects and interior designers assigned to every project are working on a specific deadline;
„« Negotiates, attend meetings and closes deals with prospective clients and ensures that all done deals are properly attended by staff assigned to the said projects to ensure clients' satisfaction;
„« Conducts selection of engineering consultants for every project based on their qualifications and accomplishments. Conducts bidding for the construction of project/s in the absence of the Project Manager or/and as per clients' request;

„« Deals with all projects concerned in ensuring that all project-connected problems or concerns are being addressed or attended to;
„« Prepares and sign contracts with clients and engineering consultants;
„« Provides assistance to the Managing Director in the performance of other executive functions.

ƒ³ HUMAN RESOURCES/ADMINISTRATION POSITION

A. EMPLOYEE RELATIONS STAFF

Union Glass & Container Corporation
Bo. Ugong, Pasig City
Metro Manila, Philippines
October 1989 - May 1992

Duties & Responsibilities:

„« Maintains and adequate filing system for employees 201 Files, important documents, papers, memoranda and correspondence of the supervisor's subordinates;
„« Supervises all office janitors and maintenance personnel in ensuring that all building's offices are in order and properly clean;
„« Coordinates with the different departments/sections i.e. civil works, electrical and mechanical on matters concerning building maintenance;
„« Assists occasionally in providing information and clarification on Company Policies in the absence of Employee Relations Manager and his assistant;
„« Conducts home visits to employees who are on prolonged AWOL and submits report to the Manager;
„« Assists the supervisor in conducting a survey on employees' wages and benefits by visiting all participating companies and providing necessary information needed to accomplish such survey;
„« Assists in the preparation/arrangement for the holding of Annual Company Anniversary and Christmas Party celebrations;
„« Assists the Safety Engineer in daily plantwide routinary inspection and in facilitating permits and papers concerning safety matters;
„« Takes minutes of meetings, and;
„« Performs special assignments and other duties as may be assigned.

II. PERSONAL INFORMATION
Birth Date: FEBRUARY 26, 1966
Place of Birth: CALATAGAN, BATANGAS
Height: 5' 5"
Weight: 145 LBS.
Civil Status: SEPARATED
Nationality: FILIPINO

III. EDUCATION

Primary: EAST BAJAC-BAJAC ELEMENTARY SCHOOL
OLONGAPO CITY, ZAMBALES
1973 - 1979

Secondary: ST. JOSEPH SCHOOL
OLONGAPO CITY, ZAMBALES
1979 - 1983

College: TECHNOLOGICAL INSTITUTE OF THE PHILS.
QUIAPO, MANILA
1983 - 1991
Course: B. S. in CIVIL ENGINEERING

IV. REFERENCES
Will be provided

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