Date of Birth: 20-05-1981

Current Employer: Petrofac International.

Current Project: Laggan Tormore Development of Gas Processing Plant.

 

Objective

 

• Attaining personal and professional satisfaction through taking a challenging and creative role in a reputed company that would give me enough leeway to steer towards fulfilling the company’s objective, while fostering team spirit, with a commitment to company excellence.

 

Key Skills

 

• Over 8+ years of extensive experience in all facets of Project Document Controlling and global document management in petrochemical plants, Refineries, and oil and gas plants etc.  Plans, controls, and carries out the administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support.  When designated, acts as project administrator on a small project or study, or assistant project administrator on a larger project.  Implements established administrative procedures for the project and supervises assigned personnel, including daily assignment of tasks, training, and evaluations of progress.  Prepares performance review of personnel in area of responsibility or provides input as directed by supervisor

Professional Qualifications

 

• 3 Years of Post Graduation course in Master of Computer Application (MCA) from Madurai Kamaraj University, Tamilnadu, India with 75%, (2001-2004).
• 3 Years of Graduation course in Bachelor of Physics from Kerala University, Kerala, India with 65 %,( 1998-2001).
• Pre Degree from Kerala University, Kerala, India with 52 %,(1996-1998).
• SSLC from SVHSS Clappana, Kerala, India with 69%.(1996)

 

Computer Proficiency

                Operating System            -              Windows, MS Dos,

                Application Tools              -              Ms Office (Word, Excel, PowerPoint & Access) , Adobe PageMaker.

                Language Known             -              Java, C

Document Management Software Knowledge

 

EDMS, ASSAI, DOCUMENTUM, PETROCEPT, LIVE LINK, INDRA, JPLUSP, DOCU UK, EROOM

 

Document Control Specifics

•   Knowledgeable in specific construction documentation types, Material & Services Requisitions, on-Conformance Reports, Filed quality surveillance reports, Filed Sketches, Filed Change documents, Filed Material Requisitions & Purchasing , Familiarly with documentation status, ie Issued for construction, Issued for Design, Issued for use 

 

Job Knowledge

 

• Excellent written and oral communication skills
• Knowledge of technical vocabularies and terminology common to the assignment
• Knowledge of administrative functions, including budget and financial functions
• Basic skills in training and supervision of personnel
• Ability to develop and analyze information for studies  and reports
• Advanced knowledge of software applications, creating spreadsheets with mathematical functions, and enhancing presentation reports
• Ability in the use of standard word processing and office automation equipment
• Ability to set up and maintain project, document control, or departmental filing systems and procedures
• Ability to extract, compile, and analyze data for the preparation of reports, studies, and graphs
• Ability to train clerical employees in the use of document control or other departmental methods
• Ability to perform basic mathematical calculations
• Good organizational skills & Effective interpersonal skills

 

Major Projects Executed

 

• Fabrication of Pipe rack Modules and skid Modules in Kuwait for Laggan Tormore Development of

        Gas Processing plant at Sullom Voe, Shetland Isles. Project Value 1 billion USD, UK Project.

• Installation of a Central processing facilities for the treatment and production of Oil ,LPG and condensate & Associated Telecommunication System (Lot 1 + 7) for the El Merk Filed , Algeria.
• Qarn Alam Surface facility on plot steam project -The oil in QA is very viscous. In this project steam is produced and injected (18000tons per day) to enhance the oil recovery. The oil is lifted using the fuel gas as a lift gas. The project aims to increase the recovery to over 32% or 280 million additional barrels by injecting steam.
• 34000 bpd Natural gas to liquid fuel Oryx GTL Project Ras-Laffan Industrial Area Qatar.
• Qatar Gas 3&4 Sulfur recovery units Train 6&7 Owned by Qatar Gas_Conocco Philips_Mitsui_Shell consortium Project.
• Refractory, Insulation,&  Scaffolding work at Yanbu National Petrochemical Company (YANSAB) for SABIC.

Training Undergone

 

• Basic Safety Induction by National Institute of Training(NIT) centre, Oman
• First Aider Training National Institute of Training(NIT) centre, Oman
• Incident and Injury Free work environment training by JMJ Associates conducted Chiyoda-Technip Joint Venture (CTJV).
• Safety Induction for working at Height and H2S by Total Safety Qatar.
• Safety Induction for Confined Space Entry by Nasser S. Al Hajri, Qatar
• Confined space Training by Technip. Saudi Arabia.
• Safety Induction for working at Height and Confined Space Entry by Cape RB Hilton SA Ltd, Yanbu, KSA.
• Safety Induction by National Institute of Training(NIT) centre, Oman
• Safety Induction By JGC & Ras Gas.

 

Experience at a glance

 

From Oct 2011 To Till Date                            As a Sr. Documentation controller with Petrofac International LTD,for TOTAL E & C. UK for Laggan Tormore Development of Gas Processing Plant at Sullom Voe, Shetland Isles.

From Aug 2010 To Oct 2011                          As a Sr. Documentation controller with Petrofac International LTD,for Sonatrach & Anadrko Association Algeria  at Central processing facilities & Telecommunication System (Lot 1 + 7)  Project El Merk , Algeria.

From May 2008 To Aug 2010                        As a Project Documentation controller / Technical Assistant with Petroleum Development of Oman Seconded By Dodsal Engineering and Construction LLC at Qarn Alam Surface Facility Steam Project - On Plot, Qarn Alam, Sultanate of, Oman.

From Jun 2007 To 2008 May                         As a Technical Documentation controller / QA/QC Inspector for Insulation with Cape R.B Hilton SA Ltd for Technip Italy and Irem JV at Yanbu National Petrochemical Company (YANSAB) Olefins Plant Yanbu, KSA (Visiting Visa)

From Aug 2006 To 2007 May                     As a Documentation controller With Nasser

                                                                                S.Al-Hajri Corporation for CTJV

                                                                                (Chiyoda Japan and Technip France Joint venture)

at Qatar gas 3&4 Sulfur recovery Units Train 6&7. Ras Laffan,      

From 2004 Jul To 2005 Sep                            As a Document Controller with a Government contraction company, Cochin, Kerala, India.

Employment History

Company	Petrofac International Engineering and Construction LLC
Project	Laggan Tormore Development of Gas Processing Plant at Sullom Voe, Shetland Isles
Client	TOTAL E & C. UK
Position	Sr. Project Document Controller
From	From Oct 2011 To Till Date
Department	Project Control Department
Country Location	Kuwait

 

Description of work:

ü  Assign in Engineering Document Department. Monitoring of incoming & Outgoing Conceptual and FEED Drawings and Documents & tech. queries to issued to the Clients for review and approval.

ü  Document handling will primarily be electronic, processing and exchange of documents to and from external parties using electronic file transfer medium (eRoom). Utilizes the standard Electronic Document Management System (EDMS)

ü  Processes one or more document types through all or a variety of procedural steps in accordance with well-defined procedures and guidelines

ü  Establishes and maintains a filing system and record copies of project or departmental documents, such as engineering design, procurement and supplier documents, manuals and procedures, communications, or any other department-specific materials.

ü  Performs administrative duties for a supervisor or department head to aid in the various phases of daily activities, such as composing routine correspondence, gathering data for special studies or investigations, and coordinating activities.

ü  Providing assistance to the 2 Local workers in documentation dept. related to all aspects of documentation workflow. To ensures the accuracy of documentations as per company standard procedures.

ü  Overall in-charge in Documentation Department for Monitoring movements of documents and drawings for all the Project requirements such as: Project Documentation Drawings, QHSE Procedure, Job Specs, PRC, MS, TQ, Specification and any related project to the Master Document Register.

ü  Excellent organization and time management skills is my first in line of my duties.

ü  Assist with all administration within the Engineering Department and Construction people and Commissioning Group in relation to the construction documents and drawings etc.

ü  Create documentation library to archive all hard copies of Feed and IFC drawings, as-built, specifications, procedure, calculation, vendor manuals, sub-contractors procedure and method statement, and issuance of all outgoing thru transmittal reports..

ü  Direct contact to HQ Document Controller via email and telephone any related documents and drawings and receiving daily incoming drawings & documents from HQ office.

ü  Maintain overall records EDMS system, Hard Copies and any relevant records base on Master Document Register.

ü  Extracts data from reference material, either semi-technical or non-technical in scope.  Compiles, analyzes, and prepares or helps prepare information for studies or reports, such as organization planning, charts, graphs, and work load forecasts.

ü  Resolves minor software/hardware related computer problems within group, maintaining security and other database tables as needed.  May act as project/department system administrator

ü  To complete and orderly technical evaluation of all Documents, Drawing, Specifications, Manuals, Procedure before issuance to Sub-Contractors and company construction management team.

ü  Maintain and budgeting of office supplies in documentation department.

ü  Establish document distribution matrix for project engineering and supplier Documentation Generate status reports to project and basis admin when required.

ü  Monitoring of all construction document Drawings, Specifications, Vendors Manuals, Project Management data records, correspondence document and Coordinate with the every Department in-charge to the all updates and latest revision as per Project Client and company standards system.

ü  Preparing transmittal to transfer all types Construction Documents to the Client.

ü  Updating all latest revision of drawings hard copy and electronics copy to Document Register List and AFC/IFC list from Houston

ü  Entering Incoming correspondence (Central Documentation) in PETROCEPT & DOCUMENTUM and filing. Reorganize the departments filing system to facilitate document retrieval and minimize time searching for files.

Company	Petrofac International Engineering and Construction LLC
Project	El Merk Central Processing facilities and telecommunication Project Algeria
Client	Sonatrach & Anadarko Association.
Position	Sr. Project Document Controller
From	From Aug 2010 to Till Date
Department	Project Control Department
Country Location	Algeria , Elmerk

Description of work:

 

ü  Entering Incoming correspondence (Central Documentation) in PETROCEPT & DOCUMENTUM and filing. Reorganize the departments filing system to facilitate document retrieval and minimize time searching for files.

ü  Incoming and outgoing of all the correspondence like Engineering documents, vendor documents and technical queries all through petrocept.

ü  Maintenance of Correspondence Register and the distribution to the concerned parties.

ü  Interaction with the Site DCC, if they need any correspondence that sending through FTP server.

ü  Tracking of drawings, transmittals and correspondence issued details

ü  Encoding and updating all construction drawings, manuals, incoming correspondence

ü  Handling and filing sensitive documents control drawings, certification and manual, report and records

ü  Implementing and maintaining procedures to control the preparation, review, approval, issue and revision of all drawings, documents and data affecting quality

ü  Ensuring that applicable issues are available to appropriate personnel

ü  Relaying the revision of documents/drawings and actual status of data to all affected persons. Keeping up to date the Incoming/Outgoing Register

ü  Issuing construction drawings to all respective department heads, supervisors and foremen

ü  Ensuring that all drawings are properly filed

ü  Fixing meetings with clients and preparing minutes of meetings and coordinating with various department heads, preparing weekly and monthly progress reports.

ü  Making document transmittals, maintaining files of Monthly & Weekly Progress Reports, Certificate of Calibration, Monthly Invoices, Surveillance of report, Vendor data Log, Vendor Specification

ü  Sending outgoing faxes and distributing same to the related departments

ü  Preparing necessary documents for Site Access Id’s.

ü  Accountable for making document transmittals, maintaining files of Monthly & Weekly Progress Reports, Certificate of Calibration, Monthly Invoices, Surveillance of report, Vendor data Log, Vendor Specification.

Company	Petroleum Development of Oman Seconded by Dodsal Engineering and Construction LLC
Project	Qarn Alam Steam Surface Facility Steam Project
Client	Petroleum Development of Oman
Position	Document Controller Supervisor
From	From May 2008 to Aug 2010
Department	Engineering Department
Country Location	Sultanate of Oman, Qarn Alam

Description of work:

 

ü  Maintain the incoming and outgoing documentation for Project Team Management (PMT) using the company procedures and systems, by manually and electronically through company software ASSAI.

ü  Maintain the Livelink based Assai Document Control System.

ü  Coordinate with the corporate DC/Livelink teams to incorporate latest system updates, remove bottlenecks and manage the user community.

ü  Download of all Projects related Drawings and Documents from EDMS / Documented / FTP server and transmitting to design/vendor/client as applicable company standard.

ü  Generate and maintain transmittals of project documents and drawings through EDMS.

ü   Maintain separate logging system for onsite construction documents like ITP, MS, TQ, and MAR and follow up with the contractors for approval.

ü  Day to day document control works including setting up structures and maintaining thereof , scanning, uploading & retrieving documents , conversion of documents file formats, managing documents flow, approvals & revisions and managing hard copy documents library & archives.

ü  Preparing Project letters for Site Manager, and faxing and distributing to Contractors and concerned Sub-Contractors. Downloading, copying and printing of incoming and outgoing project documents and drawings which were stored in Project Website.

ü  Consolidating and tracking the punch lists and Change. Orders by coordinating each discipline (Civil, Mechanical, E&I and QC).

ü  Corresponding with the required personnel (Disciplines, Subcontractors andØ Contractors) for receipt of outstanding documents and following up and preparing document status reports periodically.

ü  Handling all kind of construction documents such as Project Drawings and letters from Project Head Office, and arranging to submit for each discipline (Engineering, QA/QC, Civil, Mech., and E&I depts.)

ü  Receiving all relevant documents, and ensuring the technical documents are stored properly and creating efficient data storage/filing system. Developing and maintaining an up to date efficient systems.

ü  Ensuring safekeeping and maintenance of technical records and master documents (hard copies) stored in Technical Service Library. Control the flow of technical retrieval using database logging registration

ü  Development and implementation of Document Register and reporting of document status consistent with project requirements.

ü  Supervising data entry of technical documents in the company and ensure the correct revision and location of documents into their designated electronic folders.

ü  Carry out quality checking on incoming and outgoing documents before uploading in the system and track receipt, distributions and review of engineering and vendor documents.

ü  Retrieval of existing drawings from PDO Website Database.

ü  Handling confidential documents strictly observing necessary controls/access restrictions. Arranging of site meeting.

ü  Provides administrative support direct to a PDO (Petroleum Development of Oman) & Shell. Monitor PAO (Permanent Accommodation Office) Services Contractor Performance to ensure the services provided to Operations team is compliant with the contractual requirements including cleaning, catering and laundry services. Meet & Greet new arrivals and visitors.

ü  Arranging Payroll and Timesheet for all employees using MS Access and Excel. And making ID cards for each employee.

ü  Providing all kind of Secretarial work to CSR (Construction Site Representative) such as preparation of letters, receiving and sending faxes, replying to the business letters.

ü  Liaise with project personnel to gather data on project requirements and schedules.

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Company	Cape R.B Hilton S.A Ltd for TECHNIP Italy and IREM Joint Venture at Yanbu National Petrochemical Company (YANSAB) Olefins Plant.
Project	Yanbu National Petrochemical Company (YANSAB) Olefins Plant
Client	Saudi Basic Industrial company ( SABIC)
Position	Technical Document Controller
From	Jun 2007 to 2008 May
Department	Project Control Department
Country Location	Kingdom of Saudi Arabia, Yanbu

Description of work:

 

ü  I provide document control services and administrative support to the Project, Civil, Electrical, Mechanical, Instruments and Process Engineering Departments.

ü  I am responsible for maintaining project records including storage, retrieval, archiving and final close out of files. Expeditor of Inter Discipline Check function, one of the most important aspects of the Quality System.

ü  Responsible for maintaining a tracking log of IDC documentation, liaison with discipline groups and enforcement of deadlines on document review.

ü  Responsible for logging and tracking of CANs and PANs to ensure that outstanding Change Advice Notice documentation is flagged to Project Management.

ü  My responsibility is to identify and log all relevant documentation in a traceable manner to ensure that all equipment data from the Contractor's engineering register is logged electronically within the system.

ü  Part-time assistant to Quality Manager during phase to upgrade Quality Plan in accordance with the requirements of ISO 9001: 2000.

ü  Have developed a basic understanding of the new requirements and received basic additional training from the QA Manager relating to the new documentation and audit requirements.

ü  Controlling all data entry of Project Punch List and issuing reports to discipline heads and management.

ü  Controlling all project original projectv documents filing system.

ü  Handover all Project documents to Client as per System sub-system wise

ü  Handling and keeping knowledge of available vast data supplied to us by Engineering, Client, various vendors.

ü  Responsible for Approval, receipt, filing, reproducing and distribution of Engineering, Vendor and other technical documents to Client, Sub-Contractors and the Internal Customers.

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Company	Nasser S Al-Hajri Corporation for CTJV (Chiyoda Japan and Technip France Joint Venture)
Project	Qatar Gas 3 & 4 Sulfur Recovery Units Train 6 & 7
Client	Qatar Gas
Position	Document Controller Supervisor
From	From Aug 2006 to 2007 May
Department	Engineering Department
Country Location	Qatar, Ras Laffan Industrial Area

      Description of work:

 

ü  Preparing Project correspondence.

ü  Receiving and distributing project drawings / documents as per projectv distribution matrix
Supervise data entry of technical documents in thev Company and ensure the correct revision and location of documents into the designated electronic folders.

ü  Ensure that all aspects of documentationsv are effectively controlled and categorized ie. Document no., revision no. etc.

ü  Ensure safekeeping and maintenance of technical records and master documents (hard copies) stored in Technical Service Library.

ü  Control the flow of technical library documents and file in a schematic order for easy retrieval. Controlling and updating all registers ie. TQ, MAR, RFIv etc.

ü  Provide proper document numbering for all documents produced byv Technical Services. Changes on documents should be reflected and updated the relevant documents as required in archives.

ü  Interfaces with all disciplines to ensure that the requirement of the documents/drawings for projects and operations are properly handles and their outstanding and pending issues are resolved in timely manner.

ü  Ensure timely processing and return of documentsv / drawing from Client.
Preparing outstanding documents / drawing with Client.

ü  Receiving and updating all Western Documents from differentv subcontractors and updating in Pipe Tracking Database and Certification Management System (CMS)

ü  Preparing and distributing all document status report to Project Management

ü  Preparing Project correspondence to CTJV (Chiyoda Japan and Technip France JV).

ü  Receiving and distributing project drawings / documents as per project distribution matrix
Provide support to project engineering management team bulk uploading and downloading of technical documents/drawings in the company using FTP server.

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Company	Government Construction Company, India, Kerala
Client	Keral Government
Position	Document Controller Supervisor
From	From 2004 Jul to 2005 Sep
Department	Engineering Department
Country Location	India, Kerala

Description of work:

 

ü  Maintenance of project documentation. Data storage, retrieval and archiving. Supervising reprographics and issue of design packages.

ü  Maintain register of active proposals and jobs. Time sheet logging, Tracking of Change Advice and Project Advice notes, keeping cost and response time statistics.

ü  Control of Inter Discipline Check (IDC) documentation requiring tracking and expediting to ensure the processing of documents on schedule.

Personnel Details

 

                Date of Birth                                      -              20-05-1981

                Nationality                                          -              Indian

                Religion                                                                -              Hindu

 

Languages Known

                English, Hindi, Malayalam, Tamil

Reference personal

 Will be provided