Resume - SAP, LOGISTICS COORDINATOR, EXCEL, WORD, IMPORT/EXPORT, CUSTOMS, LC, PO

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Resume #80960

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Logistics Coordinator

To obtain a suitable position that utilizes my skills and experiences effectively, having responsibility for all aspects related to my job.

Professional Synopsis:
With a total of 7+ years of experience in Huntsman Advanced Materials, I possess a sound understanding of the entire Logistics Cycle, interactive Customer Support, good knowledge of Quality Assurance processes, very good communication and team building skills, good interactions with various departments of the organization, and efficient proficiency at grasping new concepts quickly & utilize the same in a productive manner.

Areas of expertise:

Primary Skill Set

„Â Well versed in various SAP processes
Sales and Distribution Module
„« Handling sales order processing like Pre-sales Activities, Order processing, Procurement, Delivery and Billing.
„« Controlling parameters in Sales Document: Item Categories, Schedule Line Categories Setting up pricing conditions, pricing procedures in SD, Partner Determination, Text determination, Log of Incomplete items, Material Determination.
„« Order processing activities: Handling Enquiries, Quotation creation, order creation, Procurement / Replenishment, Delivery, Goods Issue, Invoicing, Dispatches, Follow-up for payments.
„« Credit Memo - Debit Memo processing: Returns processing, Contracts, Scheduling agreements, Material Listing/Exclusion, Free Goods and Rebate Processing, Cash Sales, Rush Order.
„« Controlling Outbound Deliveries (Customizing): Create Delivery note on SAP for customers who are fed on SAP Master Files, Picking, Packing, Handling units and Goods Issue, Billing Documents (Customizing), Billing Plans and Down payments.
„« Features of SD/FI interface: Involving account determination & posting of billing documents in FI module.

Material Management Module
„« Generation of Stock Reports.
„« Generation of Items nearing expiry.
„« Listing of Item Categories from Material Master.

„Â Logistics Coordination (All Supply Chain Process)
„« Co-ordination with Sales Managers:
* Primary contact for new enquiries from the customers, forwarding them to the concerned sales managers, act as an inside sales coordinator to process requests.
* Provide data to the sales team regarding the transfer prices, product cost, margins and relevant sales data with respect to the customers.
* Preparing all supply chain related documents in SAP.

„« Distribution Activity:
* Coordinate with the freight forwarders for shipments (Air/Sea/Road) and prepare all the related documents.
* Arranging all relevant shipping documents and sending them appropriately either to the bank or to the customer for payment purposes / clearing the shipment from the port of destination. (Covering Letter either to bank or customer, Bill of Exchange, Bill Of Lading, CoO, Packing lists, Typing of Insurance form when required)
* Prepare Documentation for DGR/ Non DGR shipments.
* Arrange various documents required for Local Import (Duty Paid or Duty Exempted), Export, and Free Zone internal Transfers.
* Handling all L/C related shipments and preparing documents according to the UCCP standards.
* Coordinate for all transport services with relevant Transport Service Providers for on time delivery of materials as per customer needs.

„« Purchase Related Functions:
* Replenishments of Goods from all Group Organizations to ensure Stock Levels are maintained.
* Maintaining Purchase requisitions on Timely Basis.
* Monitoring Customer Forecast entered by the Sales Managers to ensure timely demands of customers is met.
* Raising Purchase Orders on all Third Party Vendors and follow-up for ensuring timely supplies.
*
„« Warehouse Activities
* Organizing timely checks for all Safety equipments.
* Organizing Monthly Stock Check for identifying differences, if any, with System actuals and Physical Stock.
* In charge of having Warehouse inspections every month.
* Monitoring Stacking of materials on Racks.

„« Customer Support:
* Provide frequent Status on pending Orders to Customers/Distributers.
* Handing all customer queries related to documentations and Customs formalities.
* Managing customer complaints on a Complain database and coordinate for corrective/preventive actions from responsible groups.

Technical Skill Set
„« Well versed and exposed to multiple transactions of SAP.
„« Good working knowledge in MS Office packages (MS Word, MS Excel, MS Access and MS PowerPoint).
„« Good knowledge of Internet & Email usage.

Work Experience
Employer: Huntsman Advance Materials. Location: Jebel Ali, UAE
Designation: Logistics Co-ordinator Duration: 10/2007 ¡V Current Date.

Highlights of my Career
„« Started as an Admin Assistant and promoted to the Logistics Department within a space of 2 years.
„« Received Onsite Supply Chain training in Switzerland.
„« Promoted to Team Lead of the Logistics Department and currently managing a Team of 5 members.
„« Consistent good Scores of Above Target/On Target on Personal Development Program (PDP), during annual reviews.
„« Annually reviewed against performance, development and objectives and achieved higher grade increase, with a current grade of 31.
„« Actively responsible in helping company achieve ISO-9000 certification and involved in quarterly audit processes based on ISO documented procedures.

Job Profile:
„« Sales Order Processing.
„« Responsible for all Billing Processes.
„« Scheduling On Time/In Full, Dispatches (OTIF).
„« Coordinate with all Service Providers (Freight, Transport.. Agents)
„« Coordinate for all Customs formalities (Import, Export Bills).
„« Compiling all shipping documents from various sources.
„« Dispatch of shipping documents as per customers instructions.
„« Monitor payment Terms and arrange dispatch of good accordingly.
„« Monthly Sales and Billing Planning to achieve yearly target.
„« In charge of all warehouse activities (Material In-bound and Out-bound coordination)
„« Warehouse and Inventory Management.
„« Generation of various reports as requested by Managers (Slow movers, Non Movers, Monthly pending Orders, List of expiring Stock, Warehouse Stock Report etc.).
„« Responsible for purchases from all other group Organizations and Third Party Vendors.
„« Active Participant for all weekly conference calls with Head/Distribution Offices in Switzerland/US for discussions on Inventory targets, new developments, online Trainings Performance reports..).
„« Involved in quarterly audit processes based on ISO documented procedures
„« Actively involved in all Supply chain Processes as mentioned in Skill Set.

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Responsibilities as Administrative Assistant / Front desk Coordinator
ƒæ Coordinating with management for various operational procedures & implementations.
ƒæ Handling customer queries and ensuring that prompt action is taken.
ƒæ Coordinating with overseas suppliers, freight forwarders and port & custom authorities to ensure prompt and smooth operations.
ƒæ Payment follow-ups.
ƒæ Effecting quotations, invoices, purchase orders, accounts statements, etc.
ƒæ Maintenance of files for various quotations and queries
ƒæ Handling routine office works and handling petty cash accounts.
ƒæ Updating and maintaining supplier database.
ƒæ Handling all travel arrangements and visa formalities for staff & management.
ƒæ Providing total customer satisfaction with courtesy and professionalism.
ƒæ Duty roistering and monitoring the general operation of junior members.
ƒæ Training various junior members on the procedures and updating them on a daily basis.
ƒæ Log book maintenance and supervision of all necessary printouts to be forwarded to management.
ƒæ Providing general tourist information on the various activities for the in-house guest.
ƒæ Handling petty cash and preparing statements on monthly basis.

Educational Qualifications:
„Ï Bachelors - Bachelor of Arts from Goa University ¡V India ( Specialized In Sociology & Psychology )
„Ï High School ¡V Second Class in HSSC from St. Xavier's HSS, Goa Board.
„Ï SSC ¡VFirst Class in SSC from St. Mary's High School Mapusa.

Other Achievements:
Certifications and Courses
1 Logistics - L/C & Time Management Course ¡V Career Institute Dubai, U.A.E
2 SAP ¡V SD User Training on SD Training ¡V Switzerland.
3 Executive Secretary Training ¡V Search International, Dubai, U.A.E
4 Safe Driving Course ¡V Belhasa Training Institute.
5 UAE Drivers License.
6 First Aid Training ¡V Cedar, Jebel Ali.
7 On Job Conference Trainings REACH

Personal Profile:
Date of birth: 12- Sept 1980
Place of birth: India
Marital Status: Married
Nationality: Indian
Languages: English, Hindi
Hobbies: Reading, Writing Articles on Magazine, Painting, Participating in Competitions,

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