Resume - A senior logistics specialist - currently pursuing MBA

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Resume #82620

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Senior Admin & Logistics specialist, Egyptian LNG, July 2004 to date.

Highlights
Held office as Logistics Manager in the absence of the Manager and authorized to sign off funds with a limit of $100.000 USD.

Current responsibility
* Spearheading the execution of activities related to logistics, shipments, transportation and contracts management. Monitoring quality, cost and efficiency of the movement of supplies while reporting on the same to the support services manager.
* Marshaling a team of 6 seniors and 200+ junior staff to process daily activities of accounting and materials movements. Providing regular training.
* Coordinating laterally with departmental staff and horizontally with corporate management for catering to their supply requirements, services requisitions, purchase of facilities and shipments progress.
* Networking with local suppliers for placing orders. Following up on supplies whilst ensuring strict adherence to agreed terms.
* Supervising the plant export / import order fulfillment, issuing feed gas invoices, and sanctioning local & foreign shipment documentation, and investment declarations.
* Managing claims and reclaims of sales tax paid for to the tax authority for logistics services. Verifying payments and coordinating transactions while ensuring accurate recording of the same.
* Handling formalities through constant communication with freight forwarder, customs broker, general authority for investment and free zones, government authority, port security and sales tax authority.
* Involving in operating inbuilt system for handling and managing information of logistics, supplies and sales tax exemptions. Generating reports for the support manager for final validation.
* Maintaining a safe operated work environment, ensuring all personnel adhere to safety procedures, reporting hazardous incidents to the QHSE advisor. Attending weekly site walk down and monthly fire drill.
* Responsible for administrative functions including issuing of expatriates work authorization, and insurance renewal.

Contracts management
* Coordinating and managing the commercial, logistical, and administrative aspects of the support services contracts-transportation, pest control, community development, office cleaning, and customs broker.
* Organizing subcontractor and contractors purchase orders and facilitated the preparation and negotiation of payment requisitions.
* Inspecting buildings to guarantee maintenance. Monitoring quality standards and safety measures on the site as well as subcontractors safety performance. Ensuring commitment of contractors to HSE programs.
* Focusing primarily on directing work operation of subcontractors, allocating and permitting work in addition to following up on progress. Catering to their requirements and complaints.
* Performing contractual review, analyzing contracts for content, definition of outstanding matters, verifying invoices, and time sheet, compiling and submitting reports.
* Ensuring incoming requisitions are processed in an efficient manner, driving contract performance and obligation, maintaining site wise control plans and ensuring conforming to policies.
* Updating and maintaining database of the department as well as keeping records of subcontractors.

Overall Previous Responsibilities:
* Handled shipment of construction operations in the free zone, coordinated with Bechtel contractor regarding materials and equipments supplies, inspected, reviewed and sanctioned the same.
* Tracked up coming shipment deliveries and liaised with custom broker, shipping lines and freight forwarders on the same. Updated the support services manager accordingly.
* Worked in close liaison with contractors and subcontractors, provided necessary support in terms of facilities exportation, and documents support to streamline operations.
* Accountable for the insurance policies renewal, payment, medical claims and reimbursement follow ups for the personnel. Reviewed, negotiated and validated the same accordingly.

Camp Boss, Schlumberger, March 2002 to September 2003.

Handled dual positions with accountability for managing fleet operations, logistics and administrative functions.

Responsibilities -Fleet Management
* Managed and directed vehicles movement, supervising a team of drivers ensuring the most efficient routing. Ensured discipline and evaluated performance.
* Maintained effective site safety and performance standards.
* Ensured drivers regular attendance to various trainings including-hours of services, safety, security and drug testing compliance.
* Assisted in implementing preventive maintenance programs, recommended vehicles for replacement, disposals and repairs

Responsibilities - Administration & logistics
* Directed numerous logistic services, administrative, clerical and radio communication functions. Spearheaded activities related to reporting, inventory management, HR, and policy compliance.
* Monitored reporting of staff discipline, absenteeism, attendance, timesheet, payroll requisitions, purchase orders, external requisitions, transmittals and QHSE. Maintained personnel files and record inventories and updated the same on the database.
* Recruited juniors staff, oriented on the camp policies and resolved grievances issues. Coordinated with governmental authorities regarding work permission, administrated travel allowances and ticketing.
* Conducted regular checks for the camp inventories and coordinated with the assigned team for maintenance procedures.
* Coordinated with subcontractors regarding logistics requirement on a daily and weekly basis. Processed invoices, pretty cash and payments.
* Attended daily meeting of QHSE, monthly fire drills, ensured implementation of hygiene, security precaution, and fire prevention whilst coordinating with crew doctor and QHSE on the same.
* Recommended solutions to effectively resolve issues, by using judgment that is consistent with camp policies, procedures, regulation, or government law.

MIS Analyst, MSC shipping line, Jan. 2001 to Feb. 2002
* Engaged in high impact market research to provide subject matter expertise with respect to data analysis, market surveying, and reporting. Ensured credibility of data to support strategic decision-making and aided in the long term business plans.
* Identified data integrity issues in systems, coordinated with IT staff to implement solutions.
* Handled intranet requirements, assisted in the development and maintenance of intranet site to ensure usefulness as a communication tool.
* Catered to employees queries, data requirements and MIS report analysis for staff and senior management.
* Developed automotive reports to provide timely and accurate information and ad-hoc queries. Evaluated reporting requirements on an ongoing basis to implement agreed improvement. Maintained concise and accurate documentation.
* Assisted in other administrative back-end operations, such as filling, hard copies maintenance of necessary documents as back-up.
* Responsible for efficient data processing, smooth handling of information in addition to rearranging materials received from various departments to be entered. Compiled and entered the same into the computer.
* Proofread work, rectified errors, maintained accurate records, sorted and interpreted work schedules to augment report generation

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