Resume - Over 15 years working experience in private sectors and International Organizati...

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Resume #85242

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A. SUMMARY
Having over 15 years working experience in private sectors and International Organization as Executive Secretary to expatriates, Human Resources Officer, Procurement Officer, Interpreter/Translator and Project Assistant. UN Applied knowledge of Bank's organization, relevant business practice and procedure. Proficiency in using advanced functions of World Bank standard computer applications. Proficient English skills (verbal and written), including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style. Work effectively and efficiently in multicultural environment (as a team or independently). Outstanding organization skills and ability to manage multiple tasks at once. Ability to produce high-quality work under timeline and have ability to build a strong network with government, excellent computer skills and familiar with MS Office, SAP System, E-Procurement, E-Filling (IRIS) and Internet Access. Organized person, pleasant, honest, good interpersonal and communication and eager to learn.

B. FORMAL EDUCATION
„± Diponegoro University, Economics (Management), Diploma Program (1997)
„± Diponegoro University, Economics (Management), Extension Program (2002)

C. TRAININGS
2008 Procurement& EConsult Hands-On Training (WB, Jakarta)
2007 Operations System Applications (WB, Jakarta)
2007 Presentation Skill Training (B T I Jakarta)
2007 Public Speaking Training (Tantowi Yahya School)
1998 Public Relation Training (YPI - Semarang)
1997 Export Import Training (Carnigi - Semarang)
1989 Conversation & Business English Course (SEU - UNDIP)
1988 Computer Course (IKIN - Semarang)
1984 - 1988 Elementary - Advanced English Course (IEC & Internt¡¦l College)

D. PROFESSIONAL EXPERIENCES

30 Jul ¡¥07 - 30 Mar -09
WORLD BANK (Social Development Sector)
Team Assistant
ƒá Fully responsible in handling and finalizing the procurement process for individual consultant, consulting firms, goods and other services contract either via World Bank E-Procurement system for amount > USD 200,000 - or regular procurement process for transaction lesser than USD 200,000.
ƒá Fully responsible in obtaining the specific Terms of Reference for each procurement and three competitive bidders for Purchase Order/ Contract issuance, generating the Purchase Order/Contract to the Vendor/ Consulting Firm/ Consultant, verifying completeness of the invoices from consultants, event organizers, or vendors prior submission to the accounting, and generating brief report on the respective procurement to the team member.
ƒá Upon request, aside of my other administration task I was responsible to obtain the Terms of Reference from the Task Team Leader for each required position, sourcing for candidate's trough a variety of channels such as internal posting, internet recruitment, employee referrals, networking; liaise with Hiring Manager, HR Representative in field offices to organize recruitment activities; set up interview schedule, contact the short listed applicants, coordinate the schedule with the panel interview members and arrange the interview venue and generate the interview summary for further report to WB Sector Manager purpose.
ƒá Finalizing the preparation steps for contract award of the individual consultant or consulting firm both manually and through SAP system,
ƒá Maintaining the firm database for each related procurement purpose.
ƒá Maintaining an efficient filing system both in hard copy and electronically into World Bank IRIS filing system under relevant Trust Fund.
ƒá Providing primary assistance in the implementing of the unit's work program, including some specialized support in a specific area(s) eg: team presentation, procurement database management, editorial assistance, etc.
ƒá Serving as an information resource on status of project/products (e.g. procurement, disbursement) and drafting a variety of standard project-related correspondence.
ƒá Monitoring the task team budget/trust funds for specific projects on behalf of the team.
ƒá Drafting the official letters of correspondence as required by the Task Team Leader.
ƒá Conducting preparation steps and planning for various events, e.g. conferences, workshops, negotiations, etc.
ƒá Managing incoming and outgoing correspondences; translating documents as needed;

10 Jul ¡¥06 - 29 Jul ¡¥07 INTERNATIONAL ORGANIZATION FOR MIGRATION
CTU Project Assistant
ƒá Actively involved in the victim returning program for further referral to the shelter or PPT (Recovery Centre for Trafficked Victims) which requires a good coordination with Man Power Department (Depnaker), Immigration Department and Social Department,
ƒá Coordinating with local NGO for VOT (Victim of Trafficking) referral as well as doing the identification and advocacy.
ƒá Organizing and effectively involved in the workshop implementation with government (Indonesian National Police, Attorney General and Supreme Court).
ƒá Responsible in finalizing the budgetary for the workshop for further Program Manager's approval and processing the financial matter for the participant.
ƒá Responsible in issuing the invitation letter as well as the Terms of Reference to the respective institution prior to the workshop in order them sending the participant list,
ƒá Coordinating with the head of the respective institution to provide the opening speech,
ƒá Responsible for generating high quality workshop materials for appointment, meeting, workshop to the supervisor and participants,
ƒá Responsible for maintaining the participant database,
ƒá Responsible for finalizing the certificates for participant and have them signed by the authorized entities,
ƒá Responsible for establishing a good relationship with government in order to establish a good team work in combating the trafficking in person.
ƒá Responsible for establishing a good relationship with hotels to get a good hotel fare.
ƒá Coordinating with relevant admin staff of partner agency to ensure that all project related activities are carried out efficiently and effectively.
ƒá Providing the administrative support services to the CTU Program Manager as required, including, but not limited to making travel arrangements and bookings for local and international travel.
ƒá Organizing the schedule of the CTU Program Manager in relation to meeting attendance and other affairs/activities to be attended in official capacity.
ƒá Drafting the official letters of correspondence as required by the CTU Program Manager.
ƒá Undertaking other admin duties that may be assigned from time to time which are commensurate to the position.
ƒá Providing translation for training/workshop & meeting with government.
ƒá Maintaining an efficient filing system.
2005 - 2006 PT. KARYA MITRA NUGRAHA (Telco. Network & Construction Company)
As Executive Secretary to President Director
ƒá Arranging the travel movement and accommodation for President Director and its necessary supporting documents,
ƒá Drafting and finalizing the business letters for further President Director's signature,
ƒá Assisting the General Manager in finalizing the Contract by doing contract comparison and coordinating with other division in preparing the Weekly Report on contract monitoring,
ƒá Arranging and taking the minutes of management meetings as well as carrying out other secretarial works,
ƒá Maintaining an efficient filing system.
ƒá Screening of all incoming calls and correspondences.
ƒá Taking the additional task as documents translator from English to Indonesia and vise versa.

1996 - 2003 PT. MITRA GLOBAL TELEKOMUNIKASI INDONESIA (JOINT VENTURE TELECOMMUNICATION COMPANY)
Executive Secretary to Contract & Procurement Manager Under Construction Directorate
ƒá Organizing the travel arrangement and accommodation for all staff and its supporting documents,
ƒá Drafting the Letter of Intent, Memorandum of Understanding and simple Contract,
ƒá Coordinating with other divisions in preparing the Monthly Report,
ƒá Arranging and taking the minutes of management meetings as well as carrying out other secretarial works,
ƒá Translating the working documents or contract (from English to Indonesia and vise versa),
Executive Secretary to Contract & Procurement Manager Under Finance Directorate
ƒá Supporting the Finance Director in preparing the Approval to Purchase for new telephone connection and its business analysis for Board of Director's recommendation purpose,
ƒá Preparing and finalizing the Purchase Order or Contract of Memorandum of Understanding of Letter of Intent and their amendments,
ƒá Taking the additional task as documents translator from English to Indonesia and vise versa

1994 - 1996 PT. MAITLAND SMITH INDONESIA (FOREIGN FURNITURE COMPANY)
As Executive Secretary to VP of Manufacturing
ƒá Supporting the manufacturing operation by acting as the daily interpreter between the Management with workers and vendors,
ƒá Translating the working documents (from English to Indonesia and vise versa),
ƒá Coordinating with the Quality and Warehouse Departments in preparing the weekly report,
ƒá Taking the minutes of management and production meetings,
ƒá Carrying out the import purchase for production materials,
ƒá Liaising with Immigration entities for expatriate documentation,
ƒá Maintaining an efficient filing system.
ƒá Screening of all incoming calls and correspondences.
ƒá Organizing the travel and its supporting documents as well as carrying out other secretarial works.

1992 - 1994 CV. ALAM CIPTA UTAMA (LOCAL FURNITURE COMPANY)
As Export Executive and Foreign Sales Officer
ƒá Seeking the prospective customers from the media / exhibitions,
ƒá Submitting the offer, Preparing the required brochures and samples,
ƒá Coordinating the domestic and foreign buyers¡¦ order,
ƒá Arranging the exportation process and the respective supporting documentations.

1991 - 1992 PT. BREVO ABADI (CONTRACTOR COMPANY)
As Executive Secretary
ƒá Carrying out the daily secretarial duties,
ƒá Arranging & taking minutes of the meeting,
ƒá Preparing the supporting documentations for the tender and Proposing the correspondent letters.
ƒá Maintaining an efficient filing system.
ƒá Screening of all incoming calls and correspondences.

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