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ADMINISTRATIVE TECHNICIAN

Posted: 7 Apr 2008
Location: Anchorage, Alaska, USA
ADMINISTRATIVE TECHNICIAN Anchorage, Alaska, USA
Recruiting Authorization No. 6029
Position Summary:
Provide secretarial and administrative support to one or more executives and managers
Essential Job Functions:
• Type variety of highly confidential documents.
• Maintain supervisor’s calendar; schedule/confirm meeting dates, etc.
• Arrange travel, hotel, car reservations and prepare itineraries.
• Take transcribe dictation, including correspondence, meeting minutes consisting of processing in-coming mail (open, stamp) and sort for priorities.
• Obtain supervisor’s signature on all contract, subcontract, and change order documents as required.
• Position may have continual contact with top clients, labor and/or government and similar group representatives.
• Set up and maintain sophisticated filing systems, supervisor’s personal files, etc.
• Screen phone calls/solicitors per supervisor’s instructions; handle routine items, pass others on to supervisor.
• Distribute and/or handle items not requiring supervisor’s attention.
• Compose correspondence for supervisor’s signature as directed.
• Coordinate and process administrative items for supervisor’s signature.
• Perform additional assignments per supervisor’s direction.
• Must attend training sessions, seminars, and appropriate educational classes as required by department.
Knowledge, Skills and Abilities:
• Advanced knowledge of general business and company procedures.
• Ability to maintain confidentiality at all times is critical.
• Must be courteous, professional and diplomatic.
• Possess current knowledge of business or secretarial skills and organizational practices.
• Have excellent written and oral communications applicable to standards set by organization.
• Must have proficient computer skills commensurate with program and job applications, specifically MS Outlook calendar.
• Ability to shorthand and strong organizational skills.
• Ability to multi-task and prioritize workload.
Qualifications:
• Two to three (2-3) years of secretarial/administrative experience or in relevant field.
• Associate’s degree in business, secretarial school or with relevant experience (preferred)
Physical Demand/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to communicate with other employees. The employee frequently is required to walk and sit. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Visual Acuity: must be adequate to perform all required job description tasks in a safe manner. The majority of work is performed in a professional office setting with a wide variety of people with differing functions, personalities and abilities. Job may require some travel to remote job-sites.
Disclaimer:
The above job description covers the principal duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.
CH2M HILL is an equal opportunity employer.
No phone calls please
Only those applicants selected for interviews will be contacted

Contact Information:
Click here to view contact information...

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