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Contracts Administrator

Posted: 28 Apr 2008
Location: Sharjah, United Arab Emirates
Contracts Administrator Sharjah, United Arab Emirates
Job Reference no.17304
Contract period
Closing date27-05-2008
Organization/DepartmentThe company is an international provider of facilities solutions to the oil & gas production and processing industries with a diverse client portfolio including many of the world’s leading integrated, independent and national oil & gas companies.
Through its three divisions, Engineering & Construction, Operations Services and Resources, it designs and builds oil & gas facilities; operates or manages facilities and trains personnel; and, where synergies are identified, co-invests to provide additional alignment.
Our client's range of services provides a total solutions approach to meeting client’s needs across the full life cycle of oil & gas assets.
Its successful track record, spanning 20 years and several hundred projects, is based on a partnership approach which demonstrates total commitment to the health and safety of everyone involved, and respect and responsibility for the communities in which it operates.
Operating out of four strategically placed international centres in Sharjah, UAE; Aberdeen, Scotland; Mumbai, India; and Woking, England, the Group has a further network of 14 offices worldwide.
It is a people business, with approximately 5,500 employees worldwide, spanning many cultures and disciplines but possessing the same drive and determination to meet the needs and expectations of its customers.
Job descriptionScope of responsibilities
Develop and review various types of commercial agreements and contracts. Review and comment on the contract bid documents. Review and assess exceptions taken by subcontractors and vendors. Provide commercial and contractual inputs to the proposal department. Advise Project Director/Managers on contract conflicts, commercial matters and claims. Awareness of project insurance requirement.
Primary duties:
- Design various types of agreements and contracts: such as subcontracts, consultants’ contracts, sponsorship, joint ventures contracts, consortium agreements, MOU, confidentiality agreement, personnel hire requirement, guarding services agreement, lease agreements for hiring premises etc. Review the same with the inputs from the client, modify where necessary and finalize the draft agreement.
- Develop and review invitation to bid documents for tendering. Comment on contract terms and conditions and other related commercial instruments like bank guarantees, parenting company guarantees etc. Coordinate with the proposals’ team, project managers and discipline projects engineers. Coordinate with Proposal Department to complete risk assessment process.
- Provide contractual and commercial inputs to the proposal department for submitting prequalification proposals to the clients.
- Review exceptions proposed by the vendors to the terms and conditions of purchase/site services. Review performance guarantee/advance payment guarantee provided by the subcontractors and/or vendors.
- Advise and assist Project Managers on contract conflicts, commercial matters and claims, on arbitration proceedings and final dispute resolution procedures with clients and with subcontractors. Initiate actions to seek company Board’s approval for the proceedings.
- Support Project Managers in initiating and preparing time and cost related variations and claims. Advise Project Managers in compiling support documents for potential claims, prepare advance defence for issues that are likely to evolve during the execution of the Project. Coordinate for contractual and commercial audits for ongoing projects and contract and subcontract closeout.
- Support HR Department in reviewing various types of agreements like Guarding Services Agreement, Lease Agreement, Handling Employer’s Liability Claim and other related litigation matters.
- Develop manuals for the contracts and commercial department such as:
1. Contracts and Commercial Manual
2. Risk Assessment and Risk Management Manual
3. Invitation to Tender Document
4. Subcontract Management Manual
5. Insurance Management Manual
6. Contract Review Procedure
7. Subcontract (on “Back to Back” basis)
8. Subcontractor Prequalification Questionnaire
9. Terms and Conditions of Purchase
10. Terms and Conditions for General Services
11. Terms and Conditions for Hire of Personnel
12. Terms and Conditions for Vendor Representative Site services
- Create various types of databases such as 1) types of agreements, 2) subcontractors and 3) other related aspects for the usage of contracts and commercial department. Develop library, acquire and add various books and literature to be used by contracts department
- Support in claims settlement, dispute resolution, litigation and arbitration proceedings.
- Implementation and adherence to HSE and Quality System procedures and plans
- Carry out any other duties as directed by the supervisor.
RequirementsGraduate/Post graduate (Bachelor of Science, Business Administration Degree or similar). Should have experience and knowledge of contracts/subcontracts management and administration.
Other remarks1.Permanent job
2.Accommodation, Laundry & Catering provided
3.6 days per week
4.Medical insurance provided

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