Vacancy details

1.     DESCRIPTION OF FUNCTION

• Look after preparation, follow-up, export documentation as well as physical preparation of all our shipments from Ex Works to discharging port/airport (customs clearance formalities at destination to be done by the local in-country organization)
• Handle import formalities and cargo delivery for return material from discharging port/airport to final destination
• Select the best means of transportation to ship material and equipment, including compliance with customers requirements as necessary
• Consolidate shipments to optimize transportation budgets

• Support RFQ process by proposing the most appropriate incoterms
• As per import/export procedures, seek and obtain import licences in countries as required
• Prepare and follow compulsory "pre-shipment" inspections with the agreed companies when required
• Co-ordinate the collection of parcels and take responsibility for them in accordance with the orders
• Carry out the packing requirements when necessary in accordance with the transport requirements and the rules in effect
• Keep updated the list of vessels departures
• Execute the consolidation of orders
• Prepare and get export documents
• Give to service provider (freight forwarder, carrier, packer...) all instructions and documents required for a good execution
• Declare cargo value for insurance
• Inform the consignee, prepare and send him the import documents within the required time frame
• Send pre-alert message to Transit Co-ordinator at destination
• Carry out importation formalities and delivery of return material when justified
• Draw up each month the Intrastat declaration in accordance with regulation
• Ensure the relevant custom documents have been received and give them to the administrative agent as soon as possible
• Work with qualified suppliers
• Apply Frame agreements and negotiate freight rates as per Transit purchasing process
• Record savings
• Check and approve service provider's invoices as per invoicing process and within authority limits
• Establish and update on a regular basis the shipment status report
• Provide SCM manager with regular reports on vessels schedules as well as on cargo status
• Provide and pass on lessons learnt
• Obtain approval for air freight transportations
• Issue monthly datas for KPI
• Do assessments
• Get surcharges recorded in Cats
• Handle reservations and litigations