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ADMINISTRATIVE TECHNICIAN

Posted: 1 May 2008
Location: Anchorage, Alaska, USA
ADMINISTRATIVE TECHNICIAN Anchorage, Alaska, USA
Recruiting Authorization No. 6500
Position Summary:
Provides administrative support for payroll department.
Essential Job Functions:
1. Type variety of documents.
2. Take transcribe dictation, including correspondence, meeting minutes consisting of processing in-coming mail (open, stamp) and sort for priorities.
3. Assisting in payroll preparation and duties
Other Job Responsibilities:
1. Set up and maintain sophisticated filing systems within payroll
2. Screen phone calls/solicitors per supervisor’s instructions; handle routine items, pass others on to supervisor.
3. Distribute and/or handle items not requiring supervisor’s attention.
4. Compose correspondence for supervisor’s signature as directed.
5. Coordinate and process administrative items for supervisor’s signature.
6. Perform additional assignments per supervisor’s direction.
Skills, Knowledge, Qualifications & Expertise:
1. One to four (1-4) years of secretarial and administrative experience or in relevant field is preferred. Experience within accounting or payroll is helpful.
2. Advanced knowledge of general business and company procedures.
3. Proficient typing (40-50 WPM), shorthand and organizational skills required.
4. Ability to maintain confidentiality at all times is critical.
5. Must be courteous, professional and diplomatic.
Education:
1. Associate’s degree in business, secretarial school or with relevant experience is desired.
Required Training & Certificates:
1. Attend training sessions, seminars, and appropriate educational classes as required by department.
2. Possess current knowledge of business or secretarial skills and organizational practices.
3. Have excellent written and oral communications applicable to standards set by organization.
4. Computer skills commensurate with program and job applications.
Physical Demand/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to walk and sit. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 10 pounds. Visual Acuity: must be adequate to perform all required Job Description tasks in a safe manner. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.
Additional Information:
Department head may include region-specific information, whether work in office or field.
Disclaimer: The above job description covers the principal duties and responsibilities of the job. The description shall not however, be construed as a complete job listing of all duties, which may be required from day-to-day.
CH2M HILL is an equal opportunity employer.
No phone calls please
Only those applicants selected for interviews will be contacted

Contact Information:
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