Misco Jobs

Materials Assistant

Posted: 3 Jul 2008
Location: Sharjah, United Arab Emirates
Materials Assistant Sharjah, United Arab Emirates
Job Reference no.18442
Contract periodDirect Hire - Permanent
Closing date02-08-2008
Organization/DepartmentThe Company is operating as a regional upstream oil and gas in the United Arab Emirates engage in the acquisition, exploration and development of petroleum concessions; and the production and sale of crude oil, petroleum products and natural gas.
Job descriptionRole Purpose:
Responsible for the complete Purchasing cycle of local and overseas medium-criticality and medium cost materials and services in line with the Company’s Purchasing policies, procedures, and standards.
Monitor supplier performance and recommend areas requiring improvement. Keep informed on developments in local market and overseas markets and have a role in monitoring supplier performance and identifying and assessing new sources of supply.
KEY ACCOUNTABILITIES
• Deliver the complete Purchasing cycle for the local and overseas purchase of medium-criticality; medium cost materials and services, ensuring end user requirements are met in terms of time lines, cost, quality, and specifications.
• Receive end-user requests for Purchasing of materials/services and undertakes checks to ensure completeness of information and proper authorization.
• Consider options for Purchasing strategy and makes appropriate recommendations to ensure the Company’s benefit. Includes such considerations as single sourcing, competitive bidding and local or overseas suppliers.
• Access database to identify potential suppliers of non-critical, medium-criticality, medium cost materials, and services. Prepare bid packages, invites bids, clarifies queries, receives offers, and consults with end users to confirm compliance with technical specifications.
• Analyse and evaluate proposals, comparing prices, specifications, and delivery dates to identify and recommend preferred suppliers.
• Prepare post-approval documentation for authorization and placement with preferred supplier ensuring full protection of the Company’s legal and commercial position
• Address issues regarding minor contractual disputes in order to protect the Company’s position and achieve satisfactory resolution for all parties.
• Coordinate with legal staff on all contractual issues in order ensure the Company’s position is fully protected throughout the Purchasing cycle.
• Coordinate with Finance and other Purchasing staff for the certification and resolution of supplier invoices within contractual timeframes.
• Monitor the performance of suppliers to ensure agreed service levels are met and maintained. Identifies areas of shortfall and recommends remedial action.
• Conduct research into local and overseas markets in order to identify and assess new or alternative sources of materials and services that meet the Company’s specification and pricing standards
• Maintain data in purchasing information systems and on other paper-based filing systems to establish an audit trail and ensure ease of retrieval for the production of activity and expenditure reports.
• Review product catalogues, trade journals, publications and the Internet in order to maintain current and comprehensive technical and commercial knowledge of materials and services of interest to the Company.
• Ensure all purchasing activities are undertaken in line with established policies, procedures, and standards in order to maintain and promote the integrity of operations.
• Ensure strict compliance with all approved HSE procedures and practices in order to afford protection to life, property and the environment.
Requirements Bachelor’s Degree in Business Administration.
 Minimum 2-3 years experience.
 Good computer literacy.
 Good standard of written and spoken English.

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