Misco Jobs

Document Controller Coordinator

Posted: 25 Sep 2009
Location: Abu Dhabi, United Arab Emirates
Document Controller Coordinator Abu Dhabi, United Arab Emirates
Job Reference no.24288
Contract periodContract Hire - 4 to 5 years
Closing date06-10-2009
Organization/DepartmentWe are looking for a high caliber professional with a proven track record in the oil and gas, petrochemical and refinery industries with the ability to add value to an already highly successful team, you will be familiar with best practice methodologies and have an appetite for managing high quality people, processes and situations to ensure total excellence
Job descriptionKey basic function and scope include:
1. Establish and maintain the Document and Records Management Process.
2. Ensure compliance across all packages.
Key responsibilities of this position include:
1. Accountable for implementing and managing the Document and Records Management Process during the execution phase of the project.
2. Ensure the project’s controlled documents are kept current and project records are maintained in accordance with corporate and regulatory requirements.
3. Provide functional guidance, training and direction to the site’s document/records owners and document control clerks as needed.
4. Supervise and develop policies and procedures that will provide the ability to control the documentation flow and filing/archiving activities for the project to support the detailed engineering and fabrication phases of the project.
5. Provide guidance and advice to the document control personnel at all sites.
6. Develop and implement an electronic document management system utilizing a commercial EDMS system
7. Coordinate and establish all project site location’s Document Control Centers.
8. Oversee and coordinate the scanning of documents and downloading of files electronically for input into the LiveLink system.
9. Supervise the maintenance of the project filing system assuring that documentation is securely filed and readily retrievable.
10. Confidently capable of recommending modifications to existing procedures, systems and methods of operation.
11. Liaise with all parties within the project with respect to documentation.
12. Perform supervisory and training duties. Ensure that all users have adequate training in the use of Live Link.
13. Develop and run reports using LiveLink + on the project.
RequirementsKey qualifications for this position include:
1. Minimum 10+ years of relevant work experience in Oil & Gas industry. Experience on large-project, over 250 million US Dollars is preferred.
2. Minimum 10+ years of experience in the area of document and records management and broad technical knowledge of automated document management systems
3. High energy level and self-motivated to complete assigned tasks in a timely manner.
4. Strong interpersonal and communication skills, works well in multi-disciplined, multi-national organization in several locations at the same time throughout the world.
5. Prior project-related document control management and supervisory experience.
6. Basic computer skills with MS Office suite.
7. Comprehension of project schedules and priorities.
8. Ability to work within a diverse cultural environment.
9. Strong written and oral communication skills.
10. Familiar with EDMS systems.
11. Accepts ownership, is accountable, and delivers on commitments
12. College Degree is preferred
13. Strong written and oral communication skills

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