Maersk Oil Qatar AS is the leading oil producer offshore Qatar and a recognized pioneer in oil development and production techniques. On the basis of an Exploration and Production Sharing Agreement (EPSA) signed in 1992 with Qatar Petroleum, Maersk Oil Qatar (MOQ) is the sole operator of the Al Shaheen field.

The current oil production from the Al Shaheen field is approximately 300,000 barrels per day from nine different locations and is exported via two main offshore facilities.  

Department

Maersk Oil Research and Technology Centre 

Role Purpose

Provide the administrative support for the Maersk Oil Research and Technology Centre.

Key Accountabilities / Activities

General Duties:

1.    Be responsible for taking adequate initiatives in all matters within scope of work and ensuring that all assignments are handled in a prudent, careful, consistent and timely manner.

2.    Develop and maintain a good working relationship with colleagues to ensure a professional outcome in all matters and a good working climate.

3.    Comply with applicable safety instructions and other Company procedures

4.    Ensure that all information, both written and spoken, obtained in the course of the work is handled with confidentiality

5.    Actively monitor work progress such that risks and problem areas are identified, reported and solutions identified

6.    Ensure completion within time and budget of assigned projects and tasks

7.    Bring forward suggestions for improvements in time and cost within the areas of responsibility

8.    Organize the social activities for MO-RTC inside & outside office.

9.    Undertake any other work and responsibilities as per separate instruction

Specific Duties:

1.    Maintenance and development of schedules containing information on contracts, tenders and DOA’s etc.

2.    Develop model and secure - in conjunction with Finance - that costs are correctly budgeted and allocated under their right cost centres and accounts.

3.    Receive and distribute incoming mail and correspondence for the relevant MO-RTC staff

4.    Assist in typing of letters, faxes and documents

5.    Handle outgoing correspondence, including letters and faxes

6.    Maintain a paper copy file of all incoming and outgoing correspondence

7.    Maintain other files as per separate instructions

8.    Make travel arrangements for MO-RTC staff

9.    Handle the travel expenses and invoices.

10. Arrange for mobilizing and demobilizing the new employees and consultants for MO-RTC.

11. Co-ordinate the vacations requests and keep a track with the balances.

12. Provide the office with proper Stationeries and other needed equipments on a regular basis.

13. Co-ordinate the department’s meetings and the conference room’s calendar.

14. Assist MO-RTC staff in the daily operation of the office

15. Ensure that the office is tidy and presentable.

16. Coordinate and manage courses at the MO-RTC facility.

Knowledge / Technical Skills 

• Independent worker
• Careful and thorough writer and reader
• Service minded

Education /

Certifications and Experience

• Excellent communication and interpersonal skills
• Individual drive and good teamwork capabilities
• Fluent spoken and written English
• Preferentially business education with emphasis on legal and financial aspect